[Federal Register Volume 77, Number 18 (Friday, January 27, 2012)]
[Notices]
[Pages 4371-4372]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2012-1779]



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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
February 27, 2012. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
    Email: [email protected].
    Fax: (301) 837-3698

Requesters must cite the control number, which appears in parentheses 
after the name of the agency which submitted the schedule, and must 
provide a mailing address. Those who desire appraisal reports should so 
indicate in their request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, National 
Records Management Program (ACNR), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 837-1799. Email: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.
    Schedules Pending:
    1. Department of Agriculture, Forest Service (N1-95-10-3, 54 items, 
51 temporary items). Routine administrative records related to various 
programs throughout the agency, including general correspondence, 
reports, studies, plans and interagency agreements. Proposed for 
permanent retention are agency plans pertaining to sustainable 
operations, ecological restoration, environmental policies, and 
directives regarding the invasive species program.
    2. Department of Agriculture, Grain Inspection, Packers, and 
Stockyards Administration (N1-545-08-2, 13 items, 11 temporary items). 
Records relating to a quality assurance and control program, including 
cooperative agreements, complaints, evaluation materials, and plans. 
Proposed for permanent retention are policies, guidelines, and 
substantive reports such as annual summaries and comprehensive 
nonrecurring reports.
    3. Department of the Army, Agency-wide (N1-AU-10-77, 1 item, 1 
temporary item). Master files of an electronic information system used 
to report Army Reserve personnel strength accounting data.
    4. Department of the Army, Agency-wide (N1-AU-10-93, 1 item, 1 
temporary item). Master files of an electronic information system used 
to track information on persons sustaining losses in real estate 
because of closure or reduction of military bases.
    5. Department of the Army, Agency-wide (N1-AU-10-95, 1 item, 1 
temporary item). Master files of an electronic information system that 
contains data used to standardize procedures for conducting physical 
security inspections and assessments.
    6. Department of Defense, Defense Contract Management Agency (N1-
558-10-7, 4 items, 4 temporary items). Records relating to agency 
property, housing, facility, and vehicle management, as well as travel 
and transportation.
    7. Department of Defense, Defense Logistics Agency (N1-361-10-3, 15 
items, 15 temporary items). Correspondence files, applications for 
participation, and other records relating to a program for the transfer 
of surplus

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military property to state law enforcement agencies.
    8. Department of Defense, Office of the Secretary of Defense (N1-
330-11-1, 2 items, 2 temporary items). Master files of electronic 
information systems that contain the health records of all categories 
of patients receiving treatment at military treatment facilities 
including physical notes, histories, and assessments; discharge 
summaries; progress notes; physician orders; nursing notes; and 
medications.
    9. Department of Justice, Civil Rights Division (DAA-0060-2011-
0026, 1 item, 1 temporary item). Outputs created from an interface 
portal to an electronic voting procedures and processing system.
    10. Department of Justice, Federal Bureau of Investigation (N1-65-
11-35, 1 item, 1 temporary item). Master files of an electronic 
information system used for data analysis and reporting by the National 
Cyber Investigative Joint Task Force.
    11. Department of Labor, Wage and Hour Division (N1-155-11-2, 5 
items, 3 temporary items). Records relating to administrative and 
management support functions. Proposed for permanent retention are 
substantive plans and reports, organizational charts, studies, and 
agency histories.
    12. Department of the Navy, United States Marine Corps (N1-127-09-
1, 1 item, 1 temporary item). Master files of an electronic information 
system used to maintain career and pay information for active, reserve, 
and retired personnel.
    13. Department of State, Bureau of International Information 
Programs (N1-59-09-20, 2 items, 2 temporary items). Records of the 
Office of Current Issues, including copies of subject and project files 
and content from an electronic system used to distribute copies of 
press releases, speeches, and policy statements to foreign audiences.
    14. Office of Management and Budget, Office of E-Government and 
Information Technology (DAA-0051-2012-0001, 4 items, 4 temporary 
items). Web site records for the Federal Chief Information Office 
Council, including web content of a routine nature and associated web 
management and administrative records.
    15. Peace Corps, Office of the Chief Financial Officer (N1-490-11-
1, 3 items, 2 temporary items). Records of the Office of Volunteer and 
Personal Service Contractors Financial Services, including hard copy 
and microfiche copies of Volunteer Description of Service statements. 
Proposed for permanent retention are scanned copies of the Volunteer 
Description of Service statements.
    16. Small Business Administration, Office of the National Ombudsman 
(N1-309-11-1, 9 items, 6 temporary items). Records include comments 
received by the office that do not fall within its jurisdiction; sound 
recordings and background files from the National Ombudsman's hearings 
and roundtables; records related to the selection and actions of Annual 
Regulatory Fairness Board members and their annual meetings; and 
records of Federal inter-agency Small Business Regulatory Enforcement 
Fairness Act meetings. Proposed for permanent retention are comments 
received by the office that fall within its jurisdiction; transcripts 
of hearings of the National Ombudsman; and annual reports to Congress.
    17. U.S. Commission on International Religious Freedom, Agency-wide 
(N1-220-12-1, 4 items, 2 temporary items). Records include web site 
maintenance records and routine program records. Proposed for permanent 
retention are substantive records such as annual reports and 
recommendations, testimony, and research reports, and www.uscirf.gov 
substantive collections.

    Dated: January 20, 2012.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2012-1779 Filed 1-26-12; 8:45 am]
BILLING CODE 7515-01-P