[Federal Register Volume 77, Number 6 (Tuesday, January 10, 2012)]
[Notices]
[Pages 1487-1489]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2012-154]


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FEDERAL COMMUNICATIONS COMMISSION


Privacy Act System of Records

AGENCY: Federal Communications Commission (FCC or Commission).

ACTION: Notice; one new Privacy Act system(s) of records.

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SUMMARY: Pursuant to subsection (e)(4) of the Privacy Act of 1974, as 
amended (Privacy Act), 5 U.S.C. 552a, the FCC proposes to add one new 
system of records, FCC/PSHSB-2, ``PSHSB Contact Database.'' The FCC's 
Public Safety and Homeland Security Bureau (PSHSB or Bureau) will use 
the information contained in FCC/PSHSB-2, ``PSHSB Contact Database,'' 
to store the personally identifiable information (PII) that individuals 
may submit voluntarily via one or more of the PSHSB's customer comment 
formats:

     PSHSB's (electronic) Web page Comment Card (Contact Us) at:
    http://www.fcc.gov/pshs/contactus.html for those who wish to submit 
comments to PSHSB;
     PSHSB's (electronic) Summit Comment Card (Feedback):
    http://volta.fcc.gov:9090/pshs/summits and http://www.fcc.gov/pshs/event-registration2.html for those who participate in PSHSB's public 
events, such as summits, conferences, forums, expos, lectures, etc., 
and wish to submit comments;
PSHSB's (electronic) Event Registration Form (Event Registration):
    http://www.fcc.gov/pshs/event-registration.html and http://www.fcc.gov/pshs/event-registration2.html for those who wish to 
register for PSHSB events online;
PSHSB's (electronic) Photo Safety Contest:
    http://www.fcc.gov/pshs/photo-project-and-contest.html for those 
who wish to submit a photo entry for PSHSB's monthly contest;
PSHSB's (electronic) Network Outage Reporting System (NORS):
    http://www.fcc/gov/pshs/services/cip/nors/nors.html for those who 
submit questions to PSHSB regarding NORS content; and/or
     PSHSB's (paper) business card collections, whose information is 
transferred into the PSHSB's (electronic) Contact Database, and the 
business card is then destroyed.

    These formats provide a means by which PSHSB receives feed-back as 
part of PSHSB's public relations and outreach activities.

DATES: In accordance with 5 U.S.C. 552a(e)(4) and (e)(11) of the 
Privacy Act, any interested person may submit written comments 
concerning the new system of records on or before February 9, 2012. The 
Administrator, Office of Information and Regulatory Affairs (OIRA), 
Office of Management and Budget (OMB), which has oversight 
responsibility under the Privacy Act to review the system of records, 
and Congress may submit comments on or before February 21, 2012. The 
proposed new system of records shall become effective on February 21, 
2012 unless the FCC receives comments that require a contrary 
determination. The Commission will publish a document in the Federal 
Register notifying the public if any changes are necessary. As required 
by 5 U.S.C. 552a(r) of the Privacy Act, the FCC is submitting reports 
on this proposed new system to OMB and Congress.

ADDRESSES: Address comments to Leslie F. Smith, Privacy Analyst, 
Performance Evaluation and Records Management (PERM), Room 1-C216, 
Federal Communications Commission (FCC), 445 12th Street SW., 
Washington, DC 20554, or via the Internet at [email protected].

FOR FURTHER INFORMATION CONTACT: Leslie F. Smith, Performance 
Evaluation and Records Management (PERM), Room 1-C216, Federal 
Communications Commission (FCC), 445 12th Street SW., Washington, DC 
20554, (202) 418-0217, or via the Internet at [email protected].

SUPPLEMENTARY INFORMATION: As required by the Privacy Act of 1974, as 
amended, 5 U.S.C. 552a(e)(4) and (e)(11), this document sets forth 
notice of the proposed new system of records to be maintained by the 
FCC. This notice is a summary of the more detailed information about 
the proposed new system of records, which may be obtained or viewed 
pursuant to the contact and location information given above in the 
ADDRESSES section. The purpose for adding this new system of records, 
FCC/PSHSB-2, ``PSHSB Contact Database,'' is to store the personally 
identifiable information (PII) that individuals may submit voluntarily 
via one or more of these customer comment formats:


[[Page 1488]]


PSHSB's (electronic) Web page Comment Card (Contact Us) at:
    http://volta.fcc.gov:9090/pshs/contactus.html for those who wish to 
submit comments to PSHSB;
PSHSB's (electronic) Summit Comment Card (Feedback):
    http://www.fcc.gov/pshs/summits/ and http://www.fcc.gov/pshs/event-registration2.html for those who participate in PSHSB's public events, 
such as summits, conferences, forums, expos, lectures, etc., and wish 
to submit comments;
PSHSB's (electronic) Event Registration Form (Event Registration):
    http://www.fcc.gov/pshs/event-registration.html and http://www.fcc.gov/pshs/event-registration2.html for those who wish to 
register for PSHSB events online;
PSHSB's (electronic) Photo Safety Contest:
    http://www.fcc.gov/pshs/photo-project-and-contest.html for those 
who wish to submit a photo entry for PSHSB's monthly contest;
PSHSB's (electronic) Network Outage Reporting System (NORS):
    http://www.fcc/gov/pshs/services/cip/nors/nors.html for those who 
submit questions to PSHSB regarding NORS content; and/or
PSHSB's (paper) business card collections, whose information is 
transferred into PSHSB's (electronic) Contact Database, and the 
business card is then destroyed.

    These formats provide a means by which PSHSB receives feed-back as 
part of PSHSB's public relations and outreach activities.
    This notice meets the requirement documenting the proposed new 
system of records that is to be added to the systems of records that 
the FCC maintains, and provides the public, OMB, and Congress with an 
opportunity to comment.
FCC/PSHSB-2

SYSTEM NAME:
    PSHSB Contact Database.

SECURITY CLASSIFICATION:
    The FCC's Security Operations Center (SOC) has not assigned a 
security classification to this system of records.

SYSTEM LOCATION:
    Public Service and Homeland Security Bureau (PSHSB), Federal 
Communications Commission (FCC), 445 12th Street SW., Washington, DC 
20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals from the public-at-large and the public safety 
community.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The categories of records in this information system include the 
contact information in the PSHSB Contact Database that individuals have 
provided with their comments or messages, which includes one or more of 
the following, depending upon PSHSB requirements:
    1. Personal contact information, including but not limited to, 
individual's name, personal cell phone number(s), home telephone 
number(s), business telephone number(s), personal and professional 
email address(es), personal and professional fax number(s), IP address, 
business and home mailing address, etc.; and
    2. Job-related data, including but not limited to:
    (a) Type(s) of organization(s): Title, academia, association/
institution, authorities, college/university, boards, commissions, 
councils, legislative, military, non-for-profit organization(s), 
private sector, business(es), research and development (R&D), training 
facilities; and
    (b) Government(s): City, county, federal, foreign, state, tribal; 
and organization affiliation, i.e., such as 9-1-1 Services, Public 
Safety Answering Points (PSAPs), Emergency Alert System (EAS), first 
responders, health care sector, persons with disabilities, and 
spectrum. e.g., spectrum authorizations, spectrum management, spectrum 
enforcement.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Sec. 151, 152, 155, 257, 303 of the Communications Act of 1934, as 
amended, 47 U.S.C. 151, 152, 155.

PURPOSE(S):
    The FCC's PSHSB Contact Database information system stores the 
personally identifiable information (PII) that individuals may submit 
voluntarily via one or more of these customer comment formats:

    (a) PSHSB's (electronic) Web page Comment Card (Contact Us) at: 
http://www.fcc.gov/pshs/contactus.html for those who wish to submit 
comments to PSHSB;
    (b) PSHSB's (electronic) Summit Comment Card (Feedback): http://volta.fcc.gov:9090/pshs/summits/ and http://www.fcc.gov/pshs/event-registration2.html for those who participate in PSHSB's public events, 
such as summits, conferences, forums, expos, lectures, etc., and wish 
to submit comments;
    (c) PSHSB's (electronic) Event Registration Form (Event 
Registration): http://www.fcc.gov/pshs/event-registration.html for 
those who wish to register for PSHSB events online;
    (d) PSHSB's (electronic) Photo Safety Contest: http://www.fcc.gov/pshs/photo-project-and-contest.html for those who wish to submit a 
photo entry for PSHSB's monthly contest;
    (e) PSHSB's (electronic) Network Outage Reporting System (NORS): 
http://www.fcc/gov/pshs/services/cip/nors/nors.html for those who 
submit questions to PSHSB regarding NORS content; and/or
    (f) PSHSB's (paper) business card collections, whose information is 
transferred into PSHSB's (electronic) Contact Database, and the 
business card is then destroyed.

    These formats provide a means by which PSHSB receives feed-back as 
part of PSHSB's public relations and outreach activities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information about individuals in this system of records may 
routinely be disclosed under the following conditions:
    1. Congressional Inquiries--When requested by a Congressional 
office in response to an inquiry by an individual made to the 
Congressional office for the individual's own records;
    2. Government-wide Program Management and Oversight--When requested 
by the National Archives and Records Administration (NARA), the General 
Services Administration (GSA), and/or the Government Accountability 
Office (GAO) for the purpose of records management inspections 
conducted under authority of 44 U.S.C. 2904 and 2906; when the U.S. 
Department of Justice (DOJ) is contacted in order to obtain that 
department's advice regarding disclosure obligations under the Freedom 
of Information Act (FOIA); or when the Office of Management and Budget 
(OMB) is contacted in order to obtain that office's advice regarding 
obligations under the Privacy Act;
    3. Program Partners (public safety community)--A record from this 
system may be used as part of the PSHSB's statistical reporting and/or 
summaries of the comments that the Bureau provides to first responders 
such as the Red Cross, Association of Public Communications Officials 
(APCO), National Emergency Number Association (NENA), Department of 
Homeland Security (DHS), and other federal partners, law enforcement 
agencies, and medical organizations,

[[Page 1489]]

etc., which have participated in PSHSB summit conferences, and who may 
have expressed interest in such reports and/or comment summaries.
    4. Adjudication and Litigation--Where after careful review, the 
Agency determines that the records are both relevant and necessary to 
litigation and the use of such records is deemed by the Agency to be 
for a purpose that is compatible with the purpose for which the Agency 
collected the records, these records may be used by a court or 
adjudicative body in a proceeding when: (a) The Agency or any component 
thereof; or (b) any employee of the Agency in his or her official 
capacity; or (c) any employee of the Agency in his or her individual 
capacity where the Agency has agreed to represent the employee; or (d) 
the United States Government is a party to litigation or has an 
interest in such litigation;
    5. Law Enforcement and Investigation--Where there is an indication 
of a violation or potential violation of a statute, regulation, rule, 
or order, records from this system may be shared with appropriate 
federal, state, or local authorities either for purposes of obtaining 
additional information relevant to a FCC decision or for referring the 
record for investigation, enforcement, or prosecution by another 
agency; and
    6. Breach Notification--A record from this system may be disclosed 
to appropriate agencies, entities, and persons when (1) the Commission 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) the 
Commission has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security or 
integrity of this system or other systems or programs (whether 
maintained by the Commission or another agency or entity) that rely 
upon the compromised information; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Commission's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm; and
    7. Public Access--Information pertaining to these PSHSB outreach 
activities is available for public inspection via the Internet at 
http://www.fcc.gov/psheb/. PSHSB may redact any personally identifiable 
information (PII) or other sensitive information at the request of the 
individual whose information is being posted.

    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose(s) for which the records 
were collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE:
    The information in this system includes electronic comment records, 
files, and data that are maintained in the FCC's computer network 
databases; and paper business cards are immediately destroyed after the 
information is transferred into the PSHSB's (electronic) Contact 
Database.

RETRIEVABILITY:
    The information in the paper business cards is immediately 
transferred to the PSHSB (electronic) Contact Database, and any 
information can then be retrieved by the individual's personal contact 
information, and the individual's job-related data.
    Information in the PSHSB Contact Database information system's 
electronic databases can be retrieved by the individual's personal 
contact information, and the individual's job-related data.

SAFEGUARDS:
    The information on paper business cards, which are collected by 
PSHSB personnel, is immediately transferred to the PSHSB (electronic) 
Contact Database and the paper cards are then destroyed soon after.
    The electronic records, data, and files are maintained in the FCC 
computer network databases. Access to the information in the electronic 
files is restricted to authorized PSHSB supervisors and staff. 
Authorized staff and contractors in the FCC's Information Technology 
Center (ITC), who maintain these computer databases, also have access 
to the electronic files. Other FCC employees and contractors may be 
granted access on a ``need-to-know'' basis. The FCC's computer network 
databases are protected by the FCC's security protocols, which include 
controlled access, passwords, and other security features. Information 
resident on the database servers is backed-up routinely onto magnetic 
media. Back-up tapes are stored on-site and at a secured, off-site 
location.

RETENTION AND DISPOSAL:
    The information on the paper business cards, which are collected by 
PSHSB personnel, is immediately transferred to the PSHSB (electronic) 
Contact Database, and the paper cards are then destroyed soon after.
    All information that is collected via the electronic Web sites and/
or transferred (from paper business cards) to these PSHSB electronic 
databases will be kept by the FCC until a records schedule has been 
approved by the National Archives and Records Administration (NARA).

SYSTEMS MANAGER(S) AND ADDRESS:
    Public Safety and Homeland Security (PSHSB), Federal Communications 
Commission (FCC), 445 12th Street SW., Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the Public Service and Homeland Security 
Bureau (PSHSB), Federal Communications Commission (FCC), 445 12th 
Street SW., Washington, DC 20554.

RECORD ACCESS PROCEDURES:
    Address inquiries to the Public Service and Homeland Security 
Bureau (PSHSB), Federal Communications Commission (FCC), 445 12th 
Street SW., Washington, DC 20554.

CONTESTING RECORD PROCEDURES:
    Address inquiries to the Public Service and Homeland Security 
Bureau (PSHSB), Federal Communications Commission (FCC), 445 12th 
Street SW., Washington, DC 20554.

RECORD SOURCE CATEGORIES:
    Information in the Contact Database system is provided by 
individuals (general public and public safety community) who submit 
their comments and messages to PSHSB via PSHSB's (electronic) Web page 
Comment Card (Contact Us); PSHSB's (electronic) Summit Comment Card 
(Feedback); PSHSB's (electronic) Event Registration Form (Event 
Registration); PSHSB (electronic) Photo Safety Contest; PSHSB 
(electronic) Network Outage Reporting System (NORS); and PSHSB's 
(paper) business card collections; which provide the means by which 
PSHSB receives input and feed-back as part of the Bureau's customer 
relations activities.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

Federal Communications Commission.
Marlene H. Dortch,
Secretary, Office of the Secretary, Office of Managing Director.
[FR Doc. 2012-154 Filed 1-9-12; 8:45 am]
BILLING CODE 6712-01-P