[Federal Register Volume 77, Number 3 (Thursday, January 5, 2012)]
[Notices]
[Pages 551-552]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2011-33816]


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DEPARTMENT OF THE TREASURY

Bureau of Engraving and Printing


Privacy Act of 1974; Amended System of Records

AGENCY: Bureau of Engraving and Printing, Treasury.

ACTION: Notice of proposed alteration to a system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended, the 
United States Department of the Treasury, Bureau of Engraving and 
Printing (BEP) gives notice of alterations to its Privacy Act system of 
records entitled ``Treasury/BEP .027--Access Control and Alarm 
Monitoring Systems (ACAMS).''

DATES: Comments must be received no later than February 6, 2012. The 
proposed alterations to the system of records will become February 9, 
2012 unless the BEP receives comments that would result in a contrary 
determination.

ADDRESSES: Comments should be sent to Office of the Chief Counsel, 
United States Department of the Treasury, Bureau of Engraving and 
Printing, 14th and C Streets SW., Washington, DC 20228, Room 419-A, 
Attention: Revisions to PA Systems of Records. Comments can be faxed to 
(202) 874-5710, or emailed to [email protected]. For emails, please 
place ``Revisions to SOR'' in the subject line. Comments will be made 
available for public inspection upon written request. The BEP will make 
such comments available for public inspection and copying at the above-
listed location, on official business days between the hours of 9 a.m. 
and 5 p.m. Eastern time. Persons wishing to inspect the comments 
submitted must request an appointment by telephoning (202) 874-5915. 
All comments received, including attachments and other supporting 
materials, are part of the public record and subject to public 
disclosure. You should submit only information that you wish to make 
available publicly.

FOR FURTHER INFORMATION CONTACT: Keir X. Bancroft, Privacy Officer, 
United States Department of the Treasury, Bureau of Engraving and 
Printing, 14th and C Streets SW., Washington, DC 20228, by phone at 
(202) 874-5915, or by email at [email protected].

SUPPLEMENTARY INFORMATION: On June 29, 2009, the Bureau of Engraving 
and Printing, a bureau within the United States Department of the 
Treasury, published its inventory of Privacy Act systems of records at 
74 FR 31090. Included within that inventory was a system of records 
entitled ``Treasury/BEP .027--Access Control and Alarm Monitoring 
Systems (ACAMS).'' BEP proposes to amend that system of records by 
adding language under the ``categories of records in the system'' and 
``retention and disposal'' sections.
    Under the existing system of records, the following information is 
maintained concerning individuals issued ``Escort Visitor'' badges 
(including official visitors and contractors who are allowed to move 
within a BEP facility only with an escort): full name; date of issue; 
and date, time, and location of each passage through a security control 
point.
    BEP is incorporating scanning technology in its facilities to allow 
for a visitor's identification (e.g., driver's license or passport) to 
be scanned, and for the information contained on that piece of 
identification to be used in generating an Escort Visitor badge. This 
will speed the process by which a visitor's information is entered into 
an Escort Visitor badge. It will also allow BEP to maintain a 
photograph of a visitor that is issued an Escort Visitor badge. This 
amendment will help BEP make full use of its scanning technology in 
processing Escort Visitor badges and further ensure the security of BEP 
facilities by capturing photographs.
    BEP is amending the ``categories of records in the system'' by 
including in the information maintained for visitors issued Escort 
Visitor badges all data contained on their personal identification, 
such as photograph, date

[[Page 552]]

of birth, home address, driver's license number, and passport number.
    BEP is also amending the ``retention and disposal'' parameters set 
forth in this system by detailing that data scanned from personal 
identification other than full name and photograph are disposed of 
immediately upon collection. The only data on an identification card 
that BEP uses for developing an Escort Visitor badge are the name and 
photograph of the visitor. BEP's scanning hardware collects that data 
and digitizes them for use in ACAMS. The scanning hardware, however, 
also collects all of the other data on the identification card. That is 
because the entire card is scanned, not just certain portions of the 
card. Depending on the type of card, the other data collected from the 
identification card may include date of birth, home address, driver's 
license number, and passport number. ACAMS only retains the name and 
photograph of a visitor from an identification card. The scanning 
hardware immediately deletes any remaining data. The update to the 
retention and disposal parameters reflects BEP's ability to use its 
electronic scanning technology to instantaneously delete information 
that is not necessary when creating an Escort Visitor badge.
    The altered system of records report has been submitted to the 
Committee on Oversight and Government Reform of the House of 
Representatives, the Committee on Homeland Security and Governmental 
Affairs of the Senate and the Office of Management and Budget, pursuant 
to 5 U.S.C. 552a(r) and Appendix I to OMB Circular A-130, ``Federal 
Agency Responsibilities for Maintaining Records About Individuals,'' 
dated November 30, 2000.
    For the reasons set forth in the preamble, BEP proposes to amend 
its system of records entitled ``BEP .027--Access Control and Alarm 
Monitoring Systems (ACAMS),'' as follows:
Treasury/BEP .027

System name:
    Access Control and Alarm Monitoring Systems (ACAMS).
* * * * *

Categories of records in the system:
    Description of the change: Category (C) is revised to read:
    ``(C) Official visitors, contractors, and others issued ``Escort 
Visitor'' badges: photograph; full name; date of birth; home address; 
driver's license number; passport number; date of issue; and date, 
time, and location of each passage through a security control point; 
and any additional data contained on an identification card presented 
when seeking an Escort Visitor badge is maintained in the BEP ACAMS.''
* * * * *

Retention and disposal:
    Description of the change: Remove current entry and in its place 
add the following:
    ``The retention period is two (2) years, except that for official 
visitors, contractors, and others issued ``Escort Visitor'' badges, 
information other than name and photograph scanned from identification 
cards is disposed of immediately upon collection.''
* * * * *

     Dated: December 22, 2011.
Melissa Hartman,
 Deputy Assistant Secretary for Privacy, Transparency, and Records.
[FR Doc. 2011-33816 Filed 1-4-12; 8:45 am]
BILLING CODE 4810-39-P