[Federal Register Volume 76, Number 242 (Friday, December 16, 2011)]
[Notices]
[Pages 78315-78316]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2011-32297]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
January 17, 2012. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
    Email: [email protected].
    Fax: (301) 837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, National 
Records Management Program (ACNR), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 837-1799. Email: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Army, Agency-wide (N1-AU-10-70, 1 item, 1 
temporary item). Master files of electronic information systems used 
to manage supply and material life cycle operations.
    2. Department of Commerce, National Telecommunications and 
Information Administration (N1-417-11-1, 2 items, 1 temporary item). 
Records relating to the Institute for Telecommunications Sciences, 
including routine administrative and working papers. Proposed for 
permanent retention are the legal program subject files of the Chief 
Counsel, including program and policy documents, legal filings, 
official opinions, and legal interpretations and activities.
    3. Department of Defense, Defense Contract Audit Agency (N1-372-
11-1, 8 temporary items). Documents related to hotline reports of 
financial malfeasance.
    4. Department of Health and Human Services, Centers for Medicare 
& Medicaid Services (DAA-0440-2012-0001, 2 items, 1 temporary item). 
Records include policy and precedent files, including records that 
support the development of formal policy issuances, responses to 
inquiries, and comments on proposed legislation, regulations, and 
standards. Proposed as permanent are the official recordkeeping 
copies of formal policy memorandums, interpretations, 
clarifications, and similar records which serve as current policy 
and as precedent for future policy determinations.
    5. Department of Homeland Security, U. S. Secret Service (N1-87-
11-3, 4 items, 4 temporary items). Name check logs, delivery logs, 
and crime scene case files from the Uniformed Services Division.

[[Page 78316]]

    6. Department of Housing and Urban Development, Office of Field 
Policy and Management (N1-207-10-1, 3 items, 3 temporary items). 
Records include management and strategic planning files, regional 
and field office correspondence, and subject files containing 
responses, inquiries, memos, and booklets.
    7. Department of Justice, Federal Bureau of Investigation (N1-
65-10-18, 3 items, 3 temporary items). Master files and statistical 
reports of an electronic information system used to automate 
workflow processes.
    8. Department of Justice, Federal Bureau of Investigation (N1-
65-10-37. 2 items, 2 temporary items). Records related to potential 
confidential human sources in the Directorate of Intelligence. The 
record copy of confidential human source records were previously 
scheduled as permanent.
    9. Department of Justice, Federal Bureau of Investigation (N1-
65-11-16, 3 items, 3 temporary items). Master files and outputs of 
an electronic information system that tracks complaints and develops 
referrals related to cyber crime.
    10. Department of Justice, Federal Bureau of Prisons (N1-129-10-
4, 4 items, 4 temporary items). Master files of an electronic 
information system used to document inmate involvement in violent 
activities.
    11. Department of Justice, Office of the Inspector General (N1-
60-09-65, 3 items, 1 temporary item). Inputs and master files for 
electronic information systems used to track Inspector General 
correspondence. Proposed for permanent retention are hard copy 
controlled correspondence files and a master file of all 
correspondence.
    12. Department of the Treasury, Internal Revenue Service (N1-58-
11-2, 3 items, 3 temporary items). Master files and system 
documentation of an electronic information system used to locate tax 
payments.
    13. Department of the Treasury, Internal Revenue Service (N1-58-
11-6, 3 items, 3 temporary items). Master files and system 
documentation of an electronic information system used to track mail 
sent to taxpayers.
    14. Department of the Treasury, Internal Revenue Service (N1-58-
11-9, 3 items, 3 temporary items). Inputs, master files, and system 
documentation for an electronic information system used to convert 
paper checks to electronic transactions.
    15. Agency for International Development, Office of the 
Inspector General (N1-286-09-3, 2 items, 2 temporary items). Master 
files of an electronic information system used to track the status 
of investigations as well as related paper case files. If the agency 
becomes aware of any significant or precedent-setting case files 
they will notify NARA and an independent appraisal of these cases 
will be conducted.
    16. Social Security Administration, Office of Facilities 
Management (DAA-0047-2012-0001, 1 item, 1 temporary item). Records 
consist of security surveillance recordings of inside and outside 
activities at agency headquarters and field offices.

    Dated: December 12, 2011.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2011-32297 Filed 12-15-11; 8:45 am]
BILLING CODE 7515-01-P