[Federal Register Volume 76, Number 237 (Friday, December 9, 2011)]
[Notices]
[Pages 76956-76958]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2011-31568]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2011-OS-0142]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary, Department of Defense (DoD).

ACTION: Notice to amend a system of records.

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SUMMARY: The Office of the Secretary of Defense is proposing to amend a 
system of records notice in its existing inventory of records systems 
subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The changes will be effective on January 9, 2012 unless comments 
are received that would result in a contrary determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 4800 Mark 
Center Drive, East Tower, 2nd floor, Suite 02G09, Alexandria, VA 22350-
3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS 
Privacy Office, Freedom of Information Directorate, Washington 
Headquarters Services, 1155 Defense Pentagon,

[[Page 76957]]

Washington, DC 20301-1155, or by phone at (571) 372-0461.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974, (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in FOR FURTHER INFORMATION CONTACT.
    The specific changes to the records systems being amended are set 
forth below followed by the notices, as amended, published in their 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: December 5, 2011.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DWHS P49

System name:
    Reasonable Accommodation Program Records (June 15, 2010, 75 FR 
33789).

Changes:
* * * * *

System location:
    Delete entry and replace with ``Human Resources Directorate, Labor 
and Management Employee Relations Division, 4800 Mark Center Drive, 
Suite 03D08, Alexandria, VA 20350-3200.''
* * * * *

System manager(s) and address:
    Delete entry and replace with ``Assistant Director, Labor and 
Management Employee Relations Division, Human Resources Directorate, 
Washington Headquarters Services, 4800 Mark Center Drive, Suite 03D08, 
Alexandria, VA 20350-3200.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether this system of records contains information about themselves 
should address written inquiries to Assistant Director, Labor and 
Management Employee Relations Division, Human Resources Directorate, 
Washington Headquarters Services, 4800 Mark Center Drive, Suite 03D08, 
Alexandria, VA 20350-3200.
    Requests must contain individuals name and address.''
* * * * *
DWHS P49

System name:
    Reasonable Accommodation Program Records.

System location:
    Human Resources Directorate, Labor and Management Employee 
Relations Division, 4800 Mark Center Drive, Suite 03D08, Alexandria, VA 
20350-3200.

Categories of individuals covered by the system:
    Employees of, and applicants for employment with, Washington 
Headquarters Services/Human Resources Directorate serviced components 
requesting a reasonable accommodation.

Categories of records in the system:
    Employee's name, address and other contact information, disability 
or medical condition, reasonable accommodation requested, explanation 
of how a reasonable accommodation would assist the employee in the 
performance of his/her job, relevant medical documentation and other 
supporting documents, occupational series and grade, operating 
division/function, office location and address, office telephone 
numbers, deciding official's name and title, essential duties of the 
position, information relating to an individual's capability to 
satisfactorily perform the duties of the position currently held, 
estimated cost of accommodation, action by deciding official, and other 
supporting documents relating to reasonable accommodation.
    Applicants name, contact information, disability or medical 
condition, reasonable accommodation requested, explanation of how a 
reasonable accommodation would assist the applicant in the application 
process and/or in the performance of the duties of the position applied 
for, relevant medical information and other supporting documents, 
occupational series and grade, operating division/function, office 
location and address, office telephone numbers, deciding official's 
name and title, essential duties of the position for which he/she is 
applying, information relating to an individual's capability to 
satisfactorily perform the duties of the position applied for, 
estimated cost of accommodation, action by deciding official, and other 
supporting documents relating to reasonable accommodation.

Authority for maintenance of the system:
    29 U.S.C. 791, Employment of Individuals with Disabilities; 42 
U.S.C. chapter 126, Equal Opportunity for Individuals with 
Disabilities; 29 CFR part 1630, Regulations to Implement the Equal 
Employment Provisions of the Americans with Disabilities Act; E.O. 
13163, Increasing the Opportunities for Individuals with Disabilities 
to be Employed in the Federal Government; E.O. 13164, Requiring Federal 
Agencies to Establish Procedures to Facilitate the Provision of 
Reasonable Accommodation; DoD Directive 1020.1, Nondiscrimination on 
the Basis of Handicap in Programs and Activities Assisted or Conducted 
by the Department of Defense.

Purpose(s):
    To document requests for reasonable accommodation(s) (regardless of 
type of accommodation) and the outcome of such requests for employees 
of Washington Headquarters Services/Human Resources Directorate 
serviced components with known physical and mental impairments and 
applicants for employment with Washington Headquarters Services/Human 
Resources Directorate serviced components.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
Office of the Secretary of Defense's compilation of systems of records 
notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper file folders and electronic storage media.

Retrievability:
    Individual's name.

Safeguards:
    Access is limited to staff members working the reasonable 
accommodation program, agency legal counsel, and Department of Defense 
healthcare providers. Case records are maintained in locked file 
cabinets. Automated records are controlled by limiting physical access 
to terminals and by the use of computer access cards. Work areas are 
controlled access requiring key cards. Security guards protect 
buildings. Staff members complete annual

[[Page 76958]]

Information Assurance and Privacy Act training.

Retention and disposal:
    Destroy three years after employee separation from the agency or 
all appeals are concluded whichever is later.

System manager(s) and address:
    Assistant Director, Labor and Management Employee Relations 
Division, Human Resources Directorate, Washington Headquarters 
Services, 4800 Mark Center Drive, Suite 03D08, Alexandria, VA 20350-
3200.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to Assistant Director, Labor and Management Employee Relations 
Division, Human Resources Directorate, Washington Headquarters 
Services, 4800 Mark Center Drive, Suite 03D08, Alexandria, VA 20350-
3200.
    Requests must contain individuals name and address.

Record access procedures:
    Individuals seeking to access records about themselves contained in 
this system of records should address written inquiries to the Office 
of the Secretary of Defense/Joint Staff Freedom of Information Act 
Requester Service Center, Office of Freedom of Information; 1155 
Defense Pentagon, Washington DC 20301-1155.
    Requests must contain the name and number of this System of Records 
Notice, the individuals name and address and be signed.

Contesting record procedures:
    The Office of the Secretary of Defense rules for accessing records, 
for contesting contents and appealing initial agency determinations are 
published in Office of the Secretary of Defense Administrative 
Instruction 81; 32 CFR part 311; or may be obtained from the system 
manager.

Record source categories:
    Individual, social workers, rehabilitation counselors, and/or 
health care personnel.

Exemptions claimed for the system:
    None.

[FR Doc. 2011-31568 Filed 12-8-11; 8:45 am]
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