[Federal Register Volume 76, Number 234 (Tuesday, December 6, 2011)]
[Notices]
[Pages 76190-76191]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2011-31284]


=======================================================================
-----------------------------------------------------------------------

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

-----------------------------------------------------------------------

SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
January 5, 2012. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
    Email: [email protected].
    FAX: (301) 837-3698.
Requesters must cite the control number, which appears in parentheses 
after the name of the agency which submitted the schedule, and must 
provide a mailing address. Those who desire appraisal reports should so 
indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, National 
Records Management Program (ACN), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 837-1539. Email: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and

[[Page 76191]]

of private persons directly affected by the Government's activities, 
and whether or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Agricultural Research Service (N1-
310-12-1, 1 item, 1 temporary item). Master files of an electronic 
information system used to support researchers in developing 
technologies and strategies needed to help farmers and ranchers.
    2. Department of Agriculture, Agricultural Research Service (N1-
310-12-2, 1 item, 1 temporary item). Master files of an electronic 
information system used to improve the health, well being, and 
efficiency of livestock, poultry, and aquatic food animals.
    3. Department of Agriculture, Agricultural Research Service (N1-
310-12-3, 1 item, 1 temporary item). Master files of an electronic 
information system used to support researchers in developing program 
priorities and providing program review and evaluation regarding crop 
production and protection.
    4. Department of Agriculture, Agricultural Research Service (N1-
310-12-4, 1 item, 1 temporary item). Master files of an electronic 
information system used to define the role of food and its components 
in optimizing health for all Americans, develop tests and processes 
that keep the food supply safe, and reduce and control pathogens and 
toxins in agricultural products.
    5. Department of the Army, Agency-wide (N1-AU-10-4, 1 item, 1 
temporary item). Master files of electronic information systems used to 
track human resources information.
    6. Department of the Army, Agency-wide (N1-AU-10-33, 1 item, 1 
temporary item). Master files of an electronic information system used 
to manage food service operations at installations in the field.
    7. Department of Commerce, National Oceanic and Atmospheric 
Administration (N1-370-12-1, 1 item, 1 temporary item). Records of the 
National Marine Fisheries Service, including physical examination 
reports and other documentation of the medical qualification of 
applicants.
    8. Department of Health and Human Services, Office of the Secretary 
(DAA-0468-2012-0002, 2 items, 2 temporary items). Approved, unapproved, 
and withdrawn applications for employee child care subsidies.
    9. Department of Justice, National Drug Intelligence Center, (N1-
523-11-2, 1 item, 1 temporary item). Master files of an electronic 
information system containing domestic drug intelligence information 
that creates maps showing data on drug trends, threats, and other drug-
related information.
    10. Department of Labor, Wage and Hour Division (N1-155-11-1, 5 
items, 1 temporary item). Records relating to the development and 
implementation of policies. Proposed for permanent retention are record 
relating to the rulemaking process, special committee hearing and 
meeting records, policy development guidance, and interpretive and 
technical advisories.
    11. Department of State, Bureau of Diplomatic Security (DAA-0059-
2011-0004, 9 items, 9 temporary items). Records of the Office of Human 
Resources Management, including administrative personnel files, copies 
of intra-agency agreements and personal services contracts, and master 
files of an electronic information system used to track employment 
application status.
    12. Department of State, Bureau of Near Eastern Affairs (DAA-0059-
2011-0013, 2 items, 2 temporary items). Grant management files for the 
Office of Iraq Economic and Assistance Affairs.
    13. Department of State, Office of the Under Secretary for 
Management (DAA-0059-2011-0017, 1 item, 1 temporary item). Master files 
of an electronic information system used for online submission and 
processing of country clearance requests.
    14. Department of the Treasury, Bureau of Engraving and Printing, 
(N1-318-11-1, 21 items, 20 temporary items). Records related to 
security systems and services, including investigations, police reports 
and orders, security training records, and surveillance tapes. Proposed 
for permanent retention are case files of significant internal 
investigations.
    15. Department of the Treasury, Internal Revenue Service (N1-58-11-
8, 2 items, 2 temporary items). Master files and system documentation 
of an electronic information system used to track and assess delinquent 
tax cases.
    16. Department of the Treasury, Office of the Assistant Secretary 
for Management and Chief Financial Officer (N1-056-11-4, 1 item, 1 
temporary item). Records pertaining to policy and program development 
of all air and hazardous waste materials programs.
    17. Securities and Exchange Commission, Office of Human Resources 
(N1-266-11-1, 2 items, 2 temporary items). Forms and master files of an 
electronic information system used by employees and members to disclose 
personal securities holdings prior to acceptance of employment.
    18. Social Security Administration, Office of Quality Data 
Management (DAA-0047-2011-0002, 9 items, 7 temporary items). Records of 
internal reviews, studies, and surveys of agency programs. Included are 
administrative records, instructional background files, study data and 
surveys, and working files. Proposed for permanent retention are 
program instruction manuals and final reports of studies.

    Dated: November 29, 2011.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2011-31284 Filed 12-5-11; 8:45 am]
BILLING CODE 7515-01-P