[Federal Register Volume 76, Number 221 (Wednesday, November 16, 2011)]
[Notices]
[Pages 71079-71080]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2011-29557]



[[Page 71079]]

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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
December 16, 2011. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
    Email: [email protected].
    FAX: (301) 837-3698.
Requesters must cite the control number, which appears in parentheses 
after the name of the agency which submitted the schedule, and must 
provide a mailing address. Those who desire appraisal reports should so 
indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, National 
Records Management Program (ACN), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 837-1539. Email: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Agricultural Marketing Service (N1-
136-10-2, 20 items, 14 temporary items). General records of the program 
that monitors, collects, and analyzes data about pesticide residues and 
food-borne pathogens in agricultural commodities; the master files of 
an electronic recordkeeping system used to submit data to the final 
data repositories; ad hoc reports and datasets; and working papers and 
supporting documentation of laboratories and sampling partners that 
collect the data. Proposed for permanent retention are master files of 
two electronic information systems containing data on pesticide 
residues and food-borne pathogens on selected agricultural products, 
the corresponding system and data documentation, and annual reports on 
the data collected.
    2. Department of Agriculture, Grain, Inspection, Packers, and 
Stockyards Administration (N1-545-08-23, 6 items, 6 temporary items). 
Records relating to the training program, including policy information 
and tutorial instructions, reports and data used to propose future 
trainings, plans and cost estimates, administrative material related to 
securing training facilities, and case files of trainings completed.
    3. Department of Agriculture, Risk Management Agency (N1-145-09-2, 
31 items, 31 temporary items). Master files of electronic systems 
containing information to support risk management for producer loss, 
monitoring, and compliance oversight of agricultural disasters.
    4. Department of Agriculture, Rural Development (N1-572-09-3, 1 
item, 1 temporary item). Master files of an electronic information 
system that contains applicant fingerprints and personal information 
for candidate background investigations.
    5. Department of the Army, Agency-wide (N1-AU-09-32, 1 item, 1 
temporary item). Master files of an electronic information system used 
to manage the development and improvement of training ranges. Included 
are records relating to planning, funding, design, and construction.

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    6. Department of the Army, Agency-wide (N1-AU-10-25, 1 item, 1 
temporary item). Master files of an electronic information system 
containing target and operating strength data for enlisted Army 
personnel used for personnel planning purposes.
    7. Department of the Army, Agency-wide (N1-AU-10-31, 1 item, 1 
temporary item). Master files of an electronic information system 
containing personnel data on soldiers assigned to special liaison duty.
    8. Department of the Army, Agency-wide (N1-AU-10-32, 1 item, 1 
temporary item). Master files of an electronic information system used 
to track manpower authorizations and on-hand strength data.
    9. Department of the Army, Agency-wide (N1-AU-10-65, 1 item, 1 
temporary item). Master files of an electronic information system 
containing information about munitions expenditures on training ranges.
    10. Department of Commerce, Bureau of the Census (N1-29-12-2, 1 
item, 1 temporary item). Paper input records for an obsolete database 
that generated estimates and projections of manufacturing activity in 
the United States, Puerto Rico, Canada, Japan, Turkey, and the nations 
of Western Europe.
    11. Department of Defense, Defense Contract Management Agency (N1-
558-10-4, 6 items, 6 temporary items). Records relating to human 
resources and pay administration, including position classification, 
employment applications and interviews, employee counseling, benefits, 
employee awards, and training.
    12. Department of Energy, Federal Energy Regulatory Commission (N1-
138-11-3, 1 item, 1 temporary item). Digests of market publications 
relating to energy markets, activities, trends, and conditions.
    13. Department of Health and Human Services, Centers for Medicare & 
Medicaid Services (N1-440-11-3, 1 item, 1 temporary item). Master files 
of an electronic information system containing information captured 
about patients at admission, discharge, or death, including 
administrative information, medical information, cognitive status, 
impairments, and discharge status.
    14. Department of Health and Human Services, Centers for Medicare & 
Medicaid Services (N1-440-11-4, 2 items, 2 temporary items). Records of 
demonstration and evaluation projects such as award or initiation 
letters, cost reports, financial statements, correspondence, progress 
reports, and invoices.
    15. Department of Health and Human Services, Food and Drug 
Administration (N1-88-09-10, 4 items, 4 temporary items). Records 
relating to managing the agency's Web sites and master files of an 
electronic system containing internal and external Web site content and 
related descriptive information.
    16. Department of Homeland Security, Transportation Security 
Administration (N1-560-11-4, 5 items, 5 temporary items). Records of 
certified cargo screening facility applications that include denied, 
incomplete, active, withdrawn, and revoked applications. They contain 
forms, correspondence, memoranda, certifications, notices, reports, and 
facility assessments.
    17. Department of Homeland Security, Transportation Security 
Administration (N1-560-11-5, 4 items, 4 temporary items). Master files 
of an electronic information system used to create tabletop 
transportation security training exercises which contain user profile 
information, exercise scenarios, guides, feedback, lessons learned, and 
information sharing in a collaborative space.
    18. Department of the Interior, Office of the Special Trustee for 
American Indians (N1-75-09-4, 4 items, 1 temporary item). Scanned 
images of correspondence maintained for reference. Original 
correspondence files are scheduled for permanent retention.
    19. Department of Justice (N1-60-10-32, 4 items, 4 temporary 
items). Records relating to a mentorship program for new hires.
    20. Department of Transportation, Federal Transit Administration 
(N1-408-11-12, 3 items, 2 temporary items). Records of the Office of 
Research, Demonstration and Innovation, including grant project files 
and reports. Proposed for permanent retention are record copies of 
final product reports.
    21. Department of the Treasury, Internal Revenue Service (N1-58-10-
11, 3 items, 3 temporary items). Master files, outputs, and system 
documentation of an electronic information system used to track 
information technology budget allocations and executions.
    22. National Archives and Records Administration, Agency-Wide (DAA-
0064-2011-0004, 1 item, 1 temporary item). Notification letters, mailed 
to subjects of a breach in the protection of personally identifiable 
information, which were returned as undeliverable.
    23. Railroad Retirement Board, Bureau of the Actuary (N1-184-09-3, 
42 items, 39 temporary items). Actuarial publications and reports 
working files, gross earnings files, annual wage study files, financial 
interchange files, retirement and survivor program files, budget 
projections, and publications. Proposed for permanent retention are 
bureau program and policy records, actuarial valuations of agency 
assets and liabilities, and advisory committee records.
    24. Securities and Exchange Commission, Ethics Office (N1-266-11-2, 
1 item, 1 temporary item). Employee conduct files including 
documentation on ethics training and guidance received by staff.
    25. Social Security Administration, Office of Disability 
Adjudication and Review (N1-47-10-5, 1 item, 1 temporary item). 
Records, of requests, hearing documents, recordings, and filed 
complaints concerning the review of claims of bias and misconduct by 
administrative law judges.

    Dated: November 8, 2011.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2011-29557 Filed 11-15-11; 8:45 am]
BILLING CODE 7515-01-P