[Federal Register Volume 76, Number 208 (Thursday, October 27, 2011)]
[Notices]
[Pages 66761-66763]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2011-27799]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
November 28, 2011. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    Fax: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, National 
Records Management Program (ACN), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an

[[Page 66762]]

agency. This notice provides the control number assigned to each 
schedule, the total number of schedule items, and the number of 
temporary items (the records proposed for destruction). It also 
includes a brief description of the temporary records. The records 
schedule itself contains a full description of the records at the file 
unit level as well as their disposition. If NARA staff has prepared an 
appraisal memorandum for the schedule, it too includes information 
about the records. Further information about the disposition process is 
available on request.

Schedules Pending

    1. Department of Agriculture, Animal and Plant Health Inspection 
Service (N1-463-09-8, 2 items, 2 temporary items). Master files of an 
electronic information system containing import permit application and 
review information.
    2. Department of Agriculture, Forest Service (N1-95-10-2, 161 
items, 83 temporary items). Routine administrative records related to 
various programs throughout the agency, including general 
correspondence, reports, studies, plans, case files, and interagency 
and intergovernmental agreements. Proposed for permanent retention are 
rulemaking files; directives; policy files; meeting minutes of high-
level staff; agency publications; press releases; audio-visual 
materials of a significant nature, including photographs, posters, and 
films; as well as plans, studies, reports, and case files of a 
significant nature.
    3. Department of Agriculture, Risk Management Agency (N1-258-09-1, 
1 item, 1 temporary item). Records of documentation, correspondence, 
company records, and photographs provided by agricultural producers to 
the agency for natural disaster evaluation under Federal crop insurance 
and assistance programs.
    4. Department of Agriculture, Risk Management Agency (N1-258-09-2, 
1 item, 1 temporary item). Consultation records with state and county 
offices to identify areas of concern in crop insurance programs and to 
adjust policies and insurance plans.
    5. Department of the Army, Agency-wide (N1-AU-10-57, 1 item, 1 
temporary item). Master files of an electronic information system used 
to schedule, manage, and track students training at the Army Logistics 
Management College.
    6. Department of the Army, Agency-wide (N1-AU-10-60, 1 item, 1 
temporary item). Master files of an electronic information system 
containing facility space management data.
    7. Department of the Army, Agency-wide (N1-AU-10-107, 1 item, 1 
temporary item). Master files of an electronic information system used 
to collect weapon systems acquisition data such as cost analysis, risk 
assessments, and contract requirements list.
    8. Department of the Army, Agency-wide (N1-AU-11-6, 1 item, 1 
temporary item). Master files of an electronic information system used 
to manage logistical issues. Included are records relating to supplies, 
ammunition stockpiles, and requisitioning.
    9. Department of the Army, Agency-wide (N1-AU-11-7, 1 item, 1 
temporary item). Master files of an electronic information system used 
to process military interdepartmental purchase requests. Included is 
such data as national stock number, requester, price, and quantity 
received.
    10. Department of the Army, Agency-wide (N1-AU-11-10, 1 item, 1 
temporary item). Master files of an electronic information system used 
to manage contract files. Included are purchase requests, engineering 
documents, amendments, and post-award documents.
    11. Department of the Army, Agency-wide (N1-AU-11-14, 1 item, 1 
temporary item). Master files of an electronic information system used 
to support the Army's financial program and budget development process. 
Included are table of allowances, command codes, and similar resource 
management information.
    12. Department of the Army, Agency-wide (N1-AU-11-15, 1 item, 1 
temporary item). Master files of an electronic information system used 
to manage manpower resources. Included is data relating to budgetary 
projections, organizational structure, and personnel requirements.
    13. Department of the Army, Agency-wide (N1-AU-11-18, 1 item, 1 
temporary item). Master files of an electronic information system used 
to improve readiness and reduce excess equipment and manpower for the 
National Guard Bureau. Included are logistical data on weapons, 
electronic equipment, vehicles, and medical equipment.
    14. Department of the Army, Agency-wide (N1-AU-11-20, 1 item, 1 
temporary item). Master files of an electronic information system used 
to collect and process force development financial data. Included are 
budget data, resource proposals, and long range planning documents.
    15. Department of the Army, Agency-wide (N1-AU-11-21, 1 item, 1 
temporary item). Master files of an electronic information system used 
to automate supply, finance, and maintenance of aircrafts. Included is 
budget and aircraft maintenance and repair data.
    16. Department of the Army, Agency-wide (N1-AU-11-31, 2 items, 2 
temporary items). Corrections system records, including records 
relating to notification of victims and witnesses and training records 
for correctional personnel.
    17. Department of Defense, Defense Contract Management Agency (N1-
558-10-1, 4 items, 4 temporary items). Records relating to general 
administrative matters, mail delivery, telecommunications, printing and 
duplication, and records management.
    18. Department of Defense, Defense Contract Management Agency (N1-
558-10-8, 8 items, 8 temporary items). Records relating to agency 
financial matters such as disbursements, procurement, collection of 
funds, financial planning, expenditure accounting, and cost accounting.
    19. Department of Defense, Joint Staff and Combatant Commands (N1-
218-10-5, 49 items, 37 temporary items). Comprehensive schedule 
covering all administrative and program areas, including general 
administration, organization and manpower, personnel and payroll, 
intelligence and security, legal matters, public affairs, operations, 
logistics and supply, safety, telecommunications and cryptology, 
international relations, information technology, medical functions, and 
Joint Staff Top Five officials and headquarters Combatant Command. 
Included are such records as staff visit files, routine Inspector 
General investigation files, quarterly manpower authorizations, unit 
manning documents, personnel counseling records, payroll 
correspondence, Top Secret document registers, legal opinions based on 
established precedent, records relating to military exercises, general 
safety records, telecommunications agreements, records relating to 
disclosure of information to foreign governments, IT systems 
feasibility studies, and general medical administration correspondence. 
Proposed for permanent retention are such records as general orders 
relating to issuing of military awards, records relating to agency-wide 
manpower needs, investigative records for significant security 
incidents, security classification guides, speeches of high-level 
officials, force protection planning records, ballistic missile defense 
program records, cryptology policy records, international agreements,

[[Page 66763]]

official histories, medical policy and guidance records, policy and 
planning memoranda of high-level officials, and schedules of daily 
activities of the Chairman and Combatant Commanders.
    20. Department of Homeland Security, Transportation Security 
Administration (N1-560-11-2, 1 item, 1 temporary item). Correspondence, 
questionnaires summary analyses, and other documentation related to 
security assessments of high risk modes of transportation.
    21. Department of Homeland Security (N1-563-11-10, 1 item, 1 
temporary item). Logs, summaries, and source documents relating to 
monitoring non-significant incidents.
    22. Department of the Interior, Office of Surface Mining and 
Reclamation Enforcement (N1-471-11-1, 15 items, 8 temporary items). Map 
folios and key maps, abandoned mine land complaint files, emergency 
project files, predecessor project files, borehole logs, internal daily 
administrative reports, aerial photographs, project related maps, and 
technical reference materials. Temporary records will be donated to the 
Commonwealth of Pennsylvania. Proposed for permanent retention are 
original anthracite coal mine maps, engineering drawings, scanned map 
folios and key maps, photographic prints, slides, motion pictures, and 
related indexes and finding aids.
    23. Department of Justice, Bureau of Alcohol, Tobacco, Firearms, 
and Explosives (N1-436-11-2, 2 items, 2 temporary items). Paper and 
electronic versions of regulatory firearms or explosives exemptions 
granted to Federal licensees requesting permission to use an alternate 
method for production.
    24. Department of Justice, Criminal Division (N1-60-08-12, 1 item, 
1 temporary items), Master files of an electronic information system 
used to track annual registrations of gambling devices.
    25. Department of Justice, Federal Bureau of Investigation (N1-65-
11-11, 5 items, 5 temporary items). Accounts receivable records 
relating to interagency debts owed to the FBI and debt collection 
matters related to employees.
    26. Department of Justice, Federal Bureau of Investigation (N1-65-
11-26, 2 items, 2 temporary items). Intelligence analyst training 
logbooks documenting completion of training experiences and courses and 
reduction in retention period for similar training logbooks for new 
agents.
    27. Department of Justice, Federal Bureau of Investigation (N1-65-
11-35, 1 item, 1 temporary item). Master files of an electronic 
information system used for data analysis and reporting by the National 
Cyber Investigative Joint Task Force.
    28. Department of Justice, National Drug Intelligence Center (N1-
523-11-1, 3 items, 3 temporary items). Master files of an electronic 
information system used to help identify synthetic drug-related 
behaviors at an early stage, evaluate their likely importance, track 
their development, and share drug alert watches and warnings.
    29. Department of the Navy, Agency-wide (DAA-NU-2011-0002, 1 item, 
1 temporary item). Records documenting improvement of land and 
construction, including copies of contract award, project approval, 
surveys, and final invoices.
    30. Department of Transportation, Federal Motor Carrier Safety 
Administration (N1-557-10-1, 3 items, 3 temporary items). Master files 
of electronic information systems containing information on enforcement 
actions, Web records, and Web content records.
    31. Department of the Treasury, Alcohol and Tobacco Tax and Trade 
Bureau (N1-564-11-1, 1 item, 1 temporary item). Curriculum, text, 
guides, and other materials used for internal staff training.
    32. Federal Retirement Thrift Investment Board, Office of the 
Executive Director (N1-474-11-1, 1 item, 1 temporary item). Monthly 
calendars of the executive director.
    33. National Aeronautics and Space Administration, Agency-wide 
(DAA-0255-2011-2011-0003, 1 item, temporary item). General 
administrative records including work papers, agendas, statistical 
reports, and routine correspondence.
    34. National Telecommunications and Information Administration, 
Office of Spectrum Management (N1-417-10-2, 45 items, 36 temporary 
items). Records including subject and reference files, training 
materials, frequency assignment applications and lists, agendas, 
hydrology files, routine correspondence and committee records, 
electronic database of Federal radio spectrum assignments, public Web 
pages, and database audit information. Proposed for permanent retention 
are records of the Interdepartment Radio Advisory Committee, docket 
files, Federal radio spectrum assignment records and certification 
requests, and spectrum analysis reports.
    35. Office of Navajo and Hopi Indian Relocation, Agency-wide (N1-
220-11-4, 2 items, 2 temporary items). Records of agency external Web 
site including design, management, and technical operation documents.
    36. Office of Personnel Management, Office of the Chief Information 
Officer (N1-478-10-1, 2 items, 2 temporary items). Master files and 
outputs of an electronic information system used to track a scholarship 
program.

    Dated: October 20, 2011.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2011-27799 Filed 10-26-11; 8:45 am]
BILLING CODE 7515-01-P