[Federal Register Volume 76, Number 190 (Friday, September 30, 2011)]
[Notices]
[Pages 60931-60932]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2011-25241]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
October 31, 2011. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001
    E-mail: [email protected].
    Fax: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who

[[Page 60932]]

desire appraisal reports should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Records 
Management Services (ACNR), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Food Safety and Inspection Service, 
Agency-wide (N1-584-11-1, 4 items, 1 temporary item). Records related 
to food safety and educational outreach campaigns, including working 
papers. Proposed for permanent retention are press releases, fact 
sheets, slogans, posters, publications, videos, and public service 
announcements.
    2. Department of the Army, Agency-wide (N1-AU-10-18, 1 item, 1 
temporary item). Master files of an electronic information system 
containing military intelligence reports and related data.
    3. Department of the Army, Agency-wide (N1-AU-10-28, 1 item, 1 
temporary item). Master files of an electronic information system that 
contains information used to develop installation master plans, 
including personnel and equipment allowances, space requirements, and 
facility analysis data.
    4. Department of the Army, Agency-wide (N1-AU-10-30, 1 item, 1 
temporary item). Master files of an electronic information system that 
tracks personnel access authorizations to secure buildings and 
facilities.
    5. Department of the Army, Agency-wide (N1-AU-10-37, 1 item, 1 
temporary item). Master files of an electronic information system 
containing facility ratings, housing data, and cost and work management 
data used in the management of installations.
    6. Department of the Army, Agency-wide (N1-AU-10-55, 1 item, 1 
temporary item). Master files of an electronic information system 
containing supply and project status information related to the support 
of maintenance, renovation, repair, and demilitarization of returned 
munitions.
    7. Department of the Army, Agency-wide (N1-AU-10-59, 1 item, 1 
temporary item). Master files of an electronic information system 
containing individual academic records.
    8. Department of Defense, National Security Agency (N1-457-11-2, 1 
item, 1 temporary item). Records of the Policy and Records Division 
related to the review of employee resumes and other biographic 
information for release outside the agency.
    9. Department of Homeland Security, Transportation Security 
Administration (N1-560-11-1, 2 items, 2 temporary items). Records of 
workplace violence case files at the national and local level, 
consisting of reference materials, drafts, photographs, reports, 
statements, and after action activities documentation.
    10. Department of Homeland Security, U.S. Secret Service (N1-87-11-
5, 2 items, 1 temporary item). Records containing reference copies and 
background materials for the creation of statistical publications and 
reports. Proposed for permanent retention are calendar and fiscal year 
statistical publications and reports of agency activities.
    11. Department of State, United States Mission to the United 
Nations (N1-84-09-01, 8 items, 6 temporary items). Records of the 
Research Unit, including lists of delegates and employees of the 
mission, requests for election support of candidates, and copies of 
telegrams maintained in other recordkeeping systems. Proposed for 
permanent retention are research memorandums and daily schedules of the 
Permanent Representative and acting Permanent Representative to the 
United Nations.
    12. Department of Transportation, Federal Highway Administration 
(N1-406-09-3, 48 items, 34 temporary items). Records of the Office of 
Administration, including administrative files, directives files, 
requisition files, project files, reference files, contracts, invoices, 
and correspondence. Proposed for permanent retention are record copies 
of publications, directives, technical advisories, photographs, 
posters, motion pictures, video, and sound recordings.
    13. Securities and Exchange Commission, Office of Administrative 
Services (N1-266-11-3, 2 items, 2 temporary items). Master files of an 
electronic information system used for physical access and monitoring.
    14. Securities and Exchange Commission, Office of Administrative 
Services (N1-266-11-4, 1 item, 1 temporary item). Master files of an 
electronic information system used for security visual monitoring.

    Dated: September 22, 2011.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2011-25241 Filed 9-29-11; 8:45 am]
BILLING CODE 7515-01-P