[Federal Register Volume 76, Number 186 (Monday, September 26, 2011)]
[Notices]
[Pages 59446-59447]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2011-24772]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
October 26, 2011. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    Fax: 301-837-3698.

Requesters must cite the control number, which appears in parentheses 
after the name of the agency which submitted the schedule, and must 
provide a mailing address. Those who desire appraisal reports should so 
indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Records 
Management Services (ACNR), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and

[[Page 59447]]

authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Grain Inspection, Packers, and 
Stockyards Administration (N1-545-08-11, 21 items, 20 temporary items). 
Records of the Official Services Division, including general 
correspondence; interim and draft reports; records of testing services 
and evaluations performed for outside entities such as weighing, 
inspection, and reinspection; training records; and records created in 
calibrating scales and other measures. Proposed for permanent retention 
are final reports for collaborative studies.
    2. Department of Agriculture, Grain Inspection, Packers, and 
Stockyards Administration (N1-545-11-4, 1 item, 1 temporary item). 
Master files of an electronic information system used to track and 
manage workflow in administrating inspection, weighing, certification, 
and testing services.
    3. Department of Agriculture, Risk Management Agency (N1-258-08-12, 
4 items, 3 temporary items). Records containing information on 
establishing price rates for individual crops and other general 
actuarial documentation. Proposed for permanent retention are records 
related to program creation and establishment of actuarial rates and 
insurance offers.
    4. Department of the Army, Agency-wide (N1-AU-10-26, 1 item, 1 
temporary item). Master files of electronic information systems 
containing information relating to recreation and non-appropriated fund 
programs, including property management, banking and investment, event 
planning, library management, and financial planning files.
    5. Department of the Army, Agency-wide (N1-AU-10-29, 1 item, 1 
temporary item). Master files of an electronic information system 
containing biometric information used to issue identification badges to 
access U.S. military bases abroad.
    6. Department of the Army, Agency-wide (N1-AU-10-35, 1 item, 1 
temporary item). Master files of an electronic information system 
containing information on military construction projects.
    7. Department of the Army, Agency-wide (N1-AU-10-40, 1 item, 1 
temporary item). Master files of an electronic information system used 
for construction project quality management and contract 
administration.
    8. Department of the Army, Agency-wide (N1-AU-10-47, 2 items, 2 
temporary items). Master files of an electronic information system used 
to automate maintenance operations. Included are equipment records, 
repair parts documentation, labor costs, and work orders requests.
    9. Department of the Army, Agency-wide (N1-AU-10-53, 1 item, 1 
temporary item). Master files of an electronic information system 
containing information about projected acquisitions projects.
    10. Department of the Army, Agency-wide (N1-AU-10-56, 1 item, 1 
temporary item). Master files of an electronic information system 
containing information relating to repair requests.
    11. Department of Commerce, National Oceanic and Atmospheric 
Administration (N1-370-11-4, 2 items, 2 temporary items). Master files 
and outputs of an electronic information system used to capture and 
display positional data on vessels and their location for fisheries 
management purposes.
    12. Department of Health and Human Services, Agency for Healthcare 
Research and Quality (N1-510-09-6, 6 items, 3 temporary items). Master 
files of an electronic information system containing ad-hoc survey data 
on the quality of patient care and culture of safety in healthcare 
facilities. Also includes non-significant reports and publications. 
Proposed for permanent retention are master files of a related, larger 
system containing survey data on health plans, safety, and patient 
care, as well as significant reports and publications including 
aggregate data from both systems.
    13. Department of Health and Human Services, Food and Drug 
Administration (N1-88-11-1, 1 item, 1 temporary item). Letters 
certifying use of digital signatures by firms submitting electronic 
regulatory submissions.
    14. Department of Transportation, Federal Railroad Administration 
(N1-399-08-8, 5 items, 3 temporary items). Master files of an 
electronic information system containing information used to process 
and track railroad violation case files, such as tracking details, 
attorney notes, penalty information, violation proof, and railroad 
information. Also included are monthly enforcement and civil penalty 
case reports. Proposed for permanent retention are the Annual Civil 
Penalty report and the Annual Enforcement report.

    Dated: September 20, 2011.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2011-24772 Filed 9-23-11; 8:45 am]
BILLING CODE 7515-01-P