[Federal Register Volume 76, Number 184 (Thursday, September 22, 2011)]
[Notices]
[Pages 58788-58789]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2011-24342]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DOD-2011-OS-0102]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Finance and Accounting Service, Department of Defense, 
(DoD).

ACTION: Notice to Add a System of Records.

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SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing 
to add a system of records notice to its inventory of record systems 
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on October 
24, 2011 unless comments are received that would result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 4800 Mark Center 
Drive, 2nd floor, East Tower, Suite 02G09, Alexandria, VA 22350-3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Gregory Outlaw, FOIA/PA Program 
Manager, Corporate Communications, Defense Finance and Accounting 
Service, DFAS-HKC/IN, 8899 E. 56th Avenue, Indianapolis, IN 46249-0150, 
or by phone at (317) 212-4591.

SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in FOR FURTHER INFORMATION CONTACT. 
The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on September 14, 2011, 
to the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 2996, 61 FR 6427).

    Dated: September 19, 2011.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T-4500b

System name:
    Transportation Support System (TSS).

System location:
    Defense Information Systems Agency, Defense Enterprise Computing 
Center, Mechanicsburg, Building 308, North End, 5450 Carlisle Pike, 
Mechanicsburg, PA 17050.
    Defense Finance & Accounting Service (DFAS), Cleveland, Systems 
Management Directorate, Transportation Support System, 1290 E. 9th 
Street, Cleveland, OH 44199.

Categories of individuals covered by the system:
    United States Navy and Navy reserve members whose household goods 
claims are processed by the Defense Finance and Accounting Service.

Categories of records in the system:
    Individual's name, Social Security Number (SSN), grade, rank, 
address and telephone numbers.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; Department of Defense 
Financial Management Regulation (DoDFMR), 7000.14-R, Vol. 5, Chapter 
20; 31 U.S.C. Sections 3511, 3512, and 3513, Accounting Requirements, 
Systems, and Information; and E.O. 9397 (SSN), as amended.

Purpose(s):
    This system provides a front-end invoice input capability to the 
One Pay entitlement system for Navy Bill of Lading payments. Bills of 
Lading are multiuse documents that are essential to conduct day to day 
Government operations when transportation of supplies, materials, 
freight, and personal property is required. This system also serves as 
a transportation management information system for Navy transportation 
bills.

[[Page 58789]]

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' published at the beginning of the 
DFAS compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records and electronic storage media.

Retrievability:
    Social Security Number (SSN) and name.

Safeguards:
    Records are stored in an office building protected by guards, 
controlled screening, use of visitor registers, electronic access, and/
or locks. Access to records is limited to authorized individuals who 
are properly screened and cleared on a need-to-know basis in the 
performance of their duties. Passwords and digital signatures are used 
to control access to the system data, and procedures are in place to 
deter and detect browsing and unauthorized access. Physical and 
electronic access are limited to persons responsible for servicing and 
authorized to use the system.

Retention and disposal:
    Records are temporary in nature, cut off at the end of the fiscal 
year and destroyed 6 years and 3 months after cutoff. Records are 
destroyed by degaussing, burning, or shredding.

System manager(s) and address:
    Defense Finance and Accounting Service, System Management 
Directorate, Transportation Support System, 1290 E. 9th Street, 
Cleveland, OH 44199.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the FOIA/PA Program Manager, Corporate 
Communications, Defense Finance and Accounting Service, DFAS-HKC/IN, 
8899 E. 56th Avenue, Indianapolis, IN 46249-0150.
    Individuals should furnish full name, Social Security Number (SSN), 
current address and telephone number, and provide a reasonable 
description of the record they are seeking.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquires to 
FOIA/PA Program Manager, Corporate Communications, Defense Finance and 
Accounting Service, DFAS-HKC/IN, 8899 E. 56th Avenue, Indianapolis, IN 
46249-0150.
    Individuals should furnish full name, Social Security Number (SSN), 
current address and telephone number, and provide a reasonable 
description of the record they are seeking.

Contesting record procedures:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from FOIA/PA 
Program Manager, Corporate Communications, Defense Finance and 
Accounting Service, DFAS-HKC/IN, 8899 E. 56th Avenue, Indianapolis, IN 
46249-0150.

Record source categories:
    From the individual concerned DoD Components.

Exemptions claimed for the system:
    None.

[FR Doc. 2011-24342 Filed 9-21-11; 8:45 am]
BILLING CODE 5001-06-P