[Federal Register Volume 76, Number 167 (Monday, August 29, 2011)]
[Notices]
[Pages 53700-53702]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2011-22041]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
September 28, 2011. Once the appraisal of the records is completed, 
NARA will send a copy of the schedule. NARA staff usually prepare 
appraisal memorandums that contain additional information concerning 
the records covered by a proposed schedule. These, too, may be 
requested and will be provided once the appraisal is completed. 
Requesters will be given 30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    Fax: 301-837-3698.

Requesters must cite the control number, which appears in parentheses 
after the name of the agency which submitted the schedule, and must 
provide a mailing address. Those who desire appraisal reports should so 
indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Records 
Management Services (ACNR), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full

[[Page 53701]]

description of the records at the file unit level as well as their 
disposition. If NARA staff has prepared an appraisal memorandum for the 
schedule, it too includes information about the records. Further 
information about the disposition process is available on request.
    Schedules Pending:
    1. Department of Agriculture, Center for Nutrition Policy and 
Promotion (N1-462-11-1, 1 item, 1 temporary item). Master files of an 
electronic information system used to facilitate the release of dietary 
and physical activity guideline information.
    2. Department of the Army, Agency-wide (N1-AU-10-64, 1 item, 1 
temporary item). Master files of an electronic information system used 
to maintain munitions expenditure records. The system includes mapping 
and surface data, range and maneuver information, and information on 
the types of munitions expended.
    3. Department of the Army, Agency-wide (N1-AU-11-14, 1 item, 1 
temporary item). Master files of an electronic information system used 
to manage the Army's financial and budget development process. Included 
are decision documents, command codes, and tables of allowance.
    4. Department of Commerce, National Oceanic and Atmospheric 
Administration (N1-370-11-3, 2 items, 2 temporary items). Master files 
and hard copy outputs of law enforcement data relating to national 
marine fisheries cases, including incidents, fisheries, vessels, 
arrests, seized property, and evidence.
    5. Department of Defense, Defense Finance and Accounting Service 
(N1-507-11-1, 455 items, 428 temporary items). Records relating to all 
aspects of the agency's mission, which includes paying service members, 
civilian employees, vendors, and contractors, providing business 
intelligence and finance and accounting information to Department of 
Defense (DOD) decision makers, and preparing annual financial 
statements for DOD. Proposed for permanent retention are high-level 
program planning and review records, war and mobilization plans, 
committee records, orders, management analyses summaries, mission 
policy and procedures files, organizational studies, publications, 
public affairs files, and legal opinions.
    6. Department of Education (N1-441-11-1, 34 items, 32 temporary 
items). Department-wide grant administration and management files 
related to discretionary grants and grant competitions including 
cooperative agreements, research grants, and electronic information 
systems used to monitor and process grant data. Proposed for permanent 
retention are historically significant final grant products and reports 
to Congress.
    7. Department of Homeland Security, U.S. Citizenship and 
Immigration Services (N1-566-11-2, 2 items, 2 temporary items). Draft 
accounts and draft applications in an electronic information system 
used for benefit applications that were initiated by a user but were 
not completed or submitted and automatic notifications sent to the 
account or application creator.
    8. Department of Homeland Security, U.S. Secret Service (N1-87-11-
4, 4 items, 3 temporary items). Records of division- and office-level 
strategic plans containing mission statements, goals, objectives and 
strategies. Included are the files and materials used to create the 
Agency Strategic Plan. Proposed for permanent retention are the Agency 
Strategic Plans.
    9. Department of Justice, Bureau of Prisons (N1-129-09-33, 8 items, 
8 temporary items). Agency-wide employee training course content and 
completion records.
    10. Department of Justice, Federal Bureau of Investigation (N1-65-
09-34, 5 items, 3 temporary items). Outputs and testing records of a 
Bureau-wide electronic information system used for continuity of 
operations planning. Proposed for permanent retention are master files 
and final reports.
    11. Department of Justice, Federal Bureau of Investigation (N1-65-
11-15, 2 items, 2 temporary items). Master files and outputs of an 
electronic information system used to track legal projects in the 
Office of General Counsel.
    12. Department of Justice, Federal Bureau of Investigation (N1-65-
11-20, 1 item, 1 temporary item). Master files of an electronic 
information system used to link and analyze textual and structured data 
for investigations.
    13. Department of Justice, Federal Bureau of Investigation (N1-65-
11-21, 4 items, 4 temporary items). Master files, outputs, and related 
records of an electronic information system used to search across 
agency databases to aggregate information for investigative purposes.
    14. Department of Justice, Justice Management Division (DAA-0060-
2011-0006, 1 item, 1 temporary item). Master files of an electronic 
information system used to process printing orders and bill customers.
    15. Department of State, Bureau of Diplomatic Security (N1-59-10-
20, 8 items, 8 temporary items). Records of the Office of Diplomatic 
Courier Service, including non-operational policy and program records, 
newsletters, reference guides, and an electronic information system 
containing travel expense information and trip reports.
    16. Department of State, Office of the Secretary (N1-59-10-3, 5 
items, 2 temporary items). Records of the Front Office of the 
Coordinator for Reconstruction and Stabilization, including shared 
drive files which contain copies of records maintained in hard copy. 
Proposed for permanent retention are paper copies of the Coordinator's 
chronological files and daily calendar, as well as front office country 
files.
    17. Department of the Treasury, Internal Revenue Service (N1-58-11-
22. 1 item, 1 temporary item). Reduction in retention period for 
withholding compliance records.
    18. National Archives and Records Administration, Office of 
Administration (N1-64-11-2, 9 items, 9 temporary items). Records 
relating to the safety and occupational health program, including 
inspections, incident reports, standards, and training.
    19. Presidio Trust, Agency-wide (N1-556-11-1, 5 items, 3 temporary 
items). Records of Information and Public Image Management functions 
within the Trust, including correspondence files, policies and 
procedures, publications, publishing guidelines, press releases, 
speeches and interviews, special use permits, public meeting records, 
requests for information including Freedom of Information Act (FOIA) 
and Privacy Act related records, and information technology management 
records. Proposed for permanent retention are records that document 
policies concerning system development and public relations, along with 
high-level communications concerning the Trust's mission.
    20. Presidio Trust, Agency-wide (N1-556-11-2, 5 items, 3 temporary 
items). Records of Interpretation and Educational functions within the 
Trust, including correspondence files, volunteer program records, 
lesson plans and curricula, planning documents, educational products, 
and wayside documentation. Proposed for permanent retention are records 
that document the planning, development, policies and procedures of 
interpretive and educational activities.


[[Page 53702]]


    Dated: August 22, 2011.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2011-22041 Filed 8-26-11; 8:45 am]
BILLING CODE 7515-01-P