[Federal Register Volume 76, Number 153 (Tuesday, August 9, 2011)]
[Notices]
[Pages 48812-48813]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2011-20080]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2011-OS-0084]


Privacy Act of 1974; System of Records

AGENCY: Office of the Inspector General, Department of Defense.

ACTION: Notice to add a system of records.

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SUMMARY: The Office of the Inspector General proposes to add a system 
of records to its inventory of record systems subject to the Privacy 
Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on September 8, 2011 
unless comments are received that would result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 1160 
Defense Pentagon, Washington, DC 20301-1160. Instructions: All 
submissions received must include the agency name and docket number for 
this Federal Register document. The general policy for comments and 
other submissions from members of the public is to make these 
submissions available for public viewing on the Internet at http://www.regulations.gov as they are received without change, including any 
personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Tanya Layne, Office of the 
Inspector General, 400 Army Navy Drive, Arlington, Virginia 22202-4704, 
or by phone at (703) 604-9779.

SUPPLEMENTARY INFORMATION: The Office of the Inspector General notices 
for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the address in FOR FURTHER INFORMATION CONTACT. The 
proposed systems reports, as required by 5 U.S.C. 552a(r) of the 
Privacy Act, were submitted on June 28, 2011 to the House Committee on 
Oversight and Government Reform, the Senate Committee on Homeland 
Security and Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records about 
Individuals,'' dated February 8, 1996, (February 20, 1996, 61 FR 6427).

    Dated: August 2, 2011.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
CIG-26

System Name:
    Case Control System--Investigative

System Location:
    Department of Defense Office of the Inspector General (DoD OIG), 
Office of the Assistant Inspector General, Office of Professional 
Responsibility (OPR), 400 Army Navy Drive, Arlington, VA 22202-4704.

Categories of individuals covered by the system:
    Persons and/or activities within the DoD community which is or has 
been the subject of an OIG OPR investigation.

Categories of records in the system:
    Individual's names, Social Security Number (SSN), address, case 
control number, records of investigations to include Reports of 
Investigation and Information Reports, which are being or have been 
conducted by the OIG OPR.

Authority for maintenance of the system:
    DoD Directive 5106.1, Inspector General of the Department of 
Defense; Inspector General Act of 1978, (Pub. L. 452), as amended; and 
E.O. 9397 (SSN), as amended.

Purpose(s):
    Open and closed case listings used to manage investigations, to 
produce statistical reports, and to control various aspects of the 
investigative process.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    To the U.S. Secret Service in conjunction with the protection of 
persons under its jurisdiction.
    To other Federal, State, Tribal or local agencies having 
jurisdiction over the substance of the allegations or a related 
investigative interest in criminal law enforcement investigations, 
including statutory violations, counter-intelligence, counter-espionage 
and counter-terrorist activities and other security matters.
    To other Federal Inspector General offices, the Council of the 
Inspectors General on Integrity and Efficiency (CIGIE), and/or other 
Federal law enforcement agencies for the purpose of coordinating and 
conducting administrative inquiries and civil and criminal 
investigations, or when responding to such offices, Council, and 
agencies in connection with the investigation of potential violations 
of law, rule, and/or regulation.
    To other Federal Inspector General offices, the CIGIE, and/or the 
Department of Justice for purposes of conducting external reviews to 
ensure that adequate internal safeguards and management procedures 
continue to exist within the DoD OIG.
    To State, Territorial, and District of Columbia, and Commonwealth 
Attorney Generals and their respective employees, for statistical 
purposes or evidentiary documentation in connection with their agency 
investigation(s).
    To State, Territorial, Commonwealth, County, or City law 
enforcement officials and their respective employees, for statistical 
purposes or evidentiary documentation in connection with their agency 
investigation(s).
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
DoD OIG's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored in file folders and on electronic storage media.

Retrievability:
    Records are retrieved by individual's name, Social Security Number 
(SSN), or case control number.

[[Page 48813]]

Safeguards:
    Computerized records maintained in a controlled area are accessible 
only to authorized personnel. Physical entry is restricted by the use 
of locks, guards, and is accessible only to authorized personnel. 
Physical and electronic access is restricted to designated individuals 
having a need therefore in the performance of official duties and who 
are properly screened and cleared for need-to-know. Electronic data 
system is password and Common Access Card (CAC) protected.

Retention and disposal:
    Electronic records are retained indefinitely for statistical 
purposes. Paper copies of records are retained permanently and retired 
to the Washington National Records Center 3 years after case closure.

System manager(s) and address:
    Office of the Inspector General of the Department of Defense, 
Office of the Assistant Inspector General, Office of Professional 
Responsibility, 400 Army Navy Drive, Arlington, VA 22202-4704.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Freedom of Information Act Requester Service Center/Privacy Act 
Office, Room 1021, 400 Army Navy Drive, Arlington, VA 22202-4704.
    Written requests should contain the individual's full name 
(including former names and aliases), and Social Security Number (SSN), 
current home address, telephone number, and the request must be signed.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Freedom of Information Act Requester Service Center/Privacy Act Office, 
Room 1021, 400 Army Navy Drive, Arlington, VA 22202-4704.
    Written requests should contain the individual's full name 
(including former names and aliases), and SSN, current home address, 
telephone number, and the request must be signed.

Contesting record procedures:
    The DoD OIG's rules for accessing records and for contesting 
contents and appealing initial agency determinations are published in 
32 CFR part 312 or may be obtained from the system manager.

Record source categories:
    Office of Inspector General System Administrators.

Exemptions claimed for the system:
    Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) 
if the information is compiled and maintained by a component of the 
agency that performs as its principle function any activity pertaining 
to the enforcement of criminal laws.
    An exemption rule for this record system has been promulgated in 
accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), 
(c) and (e) and published in 32 CFR part 312. For additional 
information contact the system manager.

[FR Doc. 2011-20080 Filed 8-8-11; 8:45 am]
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