[Federal Register Volume 76, Number 125 (Wednesday, June 29, 2011)]
[Notices]
[Pages 38210-38211]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2011-16447]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
July 29, 2011. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.

Requesters must cite the control number, which appears in parentheses 
after the name of the agency which submitted the schedule, and must 
provide a mailing address. Those who desire appraisal reports should so 
indicate in their request.

FOR FURTHER INFORMATION CONTACT:  Laurence Brewer, Director, Records 
Management Services (ACNR), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit

[[Page 38211]]

level as well as their disposition. If NARA staff has prepared an 
appraisal memorandum for the schedule, it too includes information 
about the records. Further information about the disposition process is 
available on request.

Schedules Pending

    1. Department of Agriculture, Grain Inspection, Packers, and 
Stockyards Administration (N1-545-08-7, 7 items, 7 temporary items). 
Records of the Health and Safety division, including case files of 
investigations relating to maintaining a safe work environment; policy 
directives; evacuation plans; material safety data sheets; reports on 
pollution control and hazardous waste; and agreements with outside 
organizations to provide counseling services. Also included are case 
files of investigations on incidents of workplace violence.
    2. Department of Agriculture, Grain Inspection, Packers, and 
Stockyards Administration (N1-545-11-5, 1 item, 1 temporary item). 
Master files of an electronic system used to manage and track agency 
workflow and store the data related to these activities.
    3. Department of Health and Human Services, Administration on Aging 
(N1-439-09-5, 13 items, 11 temporary items). Master data files of the 
agency's internal and external Web sites; master data files of an 
electronic system containing bibliographic information on grant 
products; and records relating to managing the agency's Web sites. 
Proposed as permanent are statistical reports and master files of an 
electronic system containing statistical information on the elderly 
population.
    4. Department of Health and Human Services, Indian Health Service 
(N1-513-11-1, 3 items, 3 temporary items.) Records consisting of case 
files documenting tuition loan repayment for agency employees.
    5. Department of Homeland Security, Transportation Security 
Administration (N1-560-11-3, 2 items, 2 temporary items). Applications, 
certifications, and waivers related to authorizing exemption of 
qualified retired law enforcement officers from most state laws 
prohibiting the carrying of concealed firearms.
    6. Department of Homeland Security, U. S. Secret Service (N1-087-
11-2, 1 item, 1 temporary item). Master file of an electronic 
information system containing information on subjects of interest for 
possible investigations of criminal activity.
    7. Department of Justice, Federal Bureau of Investigation (N1-65-
10-3, 1 item, 1 temporary item). Master file of an electronic 
information system which creates and maintains employee credentials.
    8. Department of Justice, Federal Bureau of Investigation (N1-65-
10-6, 7 items, 7 temporary items). Master file, outputs, and related 
records of an electronic information system used to manage and track 
the translation process.
    9. Department of Justice, Justice Management Division (DAA-0060-
2011-0007, 1 item, 1 temporary item). Files maintained for review of 
conversions of political appointees to career positions to ensure 
compliance with applicable laws.
    10. Department of State, Bureau of Diplomatic Security (N1-59-11-
15, 1 item, 1 temporary item). Chronological files of the Office of the 
Executive Director, including copies of administrative records, 
correspondence, and interagency agreements. Recordkeeping copies of 
these files are maintained by other offices.
    11. National Aeronautics and Space Administration, Agency-wide (N1-
255-10-6, 5 items, 5 temporary items). Records relating to health care 
provider quality assurance, including medical investigation reports, 
health professional credentialing records, and other routine 
administrative records.
    12. Securities and Exchange Commission, Office of Public Affairs 
(N1-266-10-1, 6 items, 4 temporary items). Records include e-mail 
releases of public information, microblog submissions and 
documentation, and media advisories of teleconferences. Proposed for 
permanent retention are press releases and daily digests of news and 
events.

    Dated: June 23, 2011.
Sharon G. Thibodeau
Deputy Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 2011-16447 Filed 6-28-11; 8:45 am]
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