[Federal Register Volume 76, Number 99 (Monday, May 23, 2011)]
[Notices]
[Pages 29802-29804]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2011-12765]


=======================================================================
-----------------------------------------------------------------------

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

-----------------------------------------------------------------------

SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
June 22, 2011. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of

[[Page 29803]]

origin, the rights of the Government and of private persons directly 
affected by the Government's activities, and whether or not they have 
historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Grain Inspection, Packers, and 
Stockyards Administration (N1-545-08-1, 13 items, 12 temporary items). 
Records relating to outside organizations that provide grain inspection 
and weighing services on behalf of the agency, including non-
significant policy and case files and non-rulemaking Federal Register 
notices. Proposed for permanent retention are substantive reports and 
comprehensive nonrecurring reports.
    2. Department of Agriculture, Grain Inspection, Packers, and 
Stockyards Administration (N1-545-11-3, 1 item, 1 temporary item). 
Master files of an electronic information system containing information 
on swine purchase contracts.
    3. Department of the Army, Agency-wide (N1-AU-10-81 1 item, 1 
temporary item). Master files of an electronic information system used 
to estimate the total life-cycle cost of equipment use, maintenance 
actions, and provision stock levels.
    4. Department of the Army, Agency-wide (N1-AU-10-107, 1 item, 1 
temporary item). Master files of an electronic information system 
containing cost, risk, and contract data retrievable as graphics charts 
or reports used in support of Army acquisitions.
    5. Department of the Army, Agency-wide (N1-AU-11-23, 1 item, 1 
temporary item). Master files of an electronic information system used 
to manage human resources information of soldiers.
    6. Department of the Army, Agency-wide (N1-AU-11-28, 1 item, 1 
temporary item). Master files of an electronic information system used 
to track the movement and location of service members' military 
personnel records.
    7. Department of the Army, Agency wide (N1-AU-11-29, 1 item, 1 
temporary item). Master files of an electronic information system used 
to track accountable property.
    8. Department of Health and Human Services, Centers for Medicare & 
Medicaid Services (N1-440-11-1, 1 item, 1 temporary item). Records that 
document employee suggestions and ideas for employee awards and agency 
awards ceremonies.
    9. Department of Homeland Security, U.S. Immigration and Customs 
Enforcement (N1-567-11-10, 1 item, 1 temporary item). Master files of 
an electronic information system containing information about agency 
credential holders.
    10. Department of Homeland Security, U.S. Immigration and Customs 
Enforcement (N1-567-11-12, 3 items, 3 temporary items). Master files of 
an electronic information system containing recordings, transcriptions, 
and translations of oral, wire, and electronic communications 
authorized by Federal court order.
    11. Department of Homeland Security, U.S. Immigration and Customs 
Enforcement (N1-567-11-14, 1 item, 1 temporary item). Records 
documenting individuals held for more than 24 hours in a detention 
center.
    12. Department of Justice, Bureau of Prisons (N1-129-09-31, 2 
items, 2 temporary items). Records of the Correctional Program 
Division, including master files of an electronic information system 
containing inmate communications requiring translation and a workflow 
tracking system of translation service requests.
    13. Department of Justice, Bureau of Prisons (N1-129-10-2, 1 item, 
1 temporary item). Federal correctional facilities' video surveillance 
recordings of routine prison activities not resulting in an 
investigation or case file.
    14. Department of Justice, Bureau of Prisons (N1-129-10-3, 4 items, 
4 temporary items). Records of the Director and Deputy Director 
consisting of administrative files, technical assistance case files, 
and working papers of cooperative and interagency agreements.
    15. Department of Justice, Civil Division (N1-60-10-33, 1 item, 1 
temporary item). Records related to a survey and study of the 
Department of Defense's satisfaction with the legal services provided 
by the Department of Justice.
    16. Department of State, Bureau of Diplomatic Security (N1-59-10-
23, 3 items, 2 temporary items). Records relating to administrative 
project planning files and general subject files. Proposed for 
permanent retention are significant program and policy files.
    17. Department of State, Office of the Secretary (N1-59-10-5, 3 
items, 3 temporary items). Internal Web site records of the Coordinator 
for Reconstruction and Stabilization, including Web content and Web 
management and operations records.
    18. Department of State, Office of the Secretary (N1-59-10-6, 3 
items, 3 temporary items). External Web site records of the Coordinator 
for Reconstruction and Stabilization, including Web content and Web 
management and operations records.
    19. Department of Transportation, Federal Highway Administration 
(N1-406-09-7, 131 items, 124 temporary items). Records of the Office of 
Infrastructure, including administrative files, reference files, 
training files, project files, research files, contracts, and 
correspondence. Proposed for permanent retention are record copies of 
international files, cost studies, status maps, annual reports, 
rulemaking files, publications, and policy files.
    20. Department of Transportation, Federal Transit Administration 
(N1-408-11-9, 1 item, 1 temporary item). Records of the Office of Civil 
Rights, including Americans With Disabilities Act case files.
    21. Department of Transportation, Federal Transit Administration 
(N1-408-11-11, 1 item, 1 temporary item). Records of the Office of 
Civil Rights, including Title VI/Environmental Justice case files.
    22. National Aeronautics and Space Administration, Agency-wide (N1-
255-11-1, 3 items, 3 temporary items). Records relating to harassment 
reports, including non-significant case files, preliminary fact finding 
notes, and administrative records.
    23. Office of the Director of National Intelligence, Office of the 
Chief Financial Officer (N1-576-10-3, 13 items, 5 temporary items). 
Includes internal briefings, Web site records, non-substantive drafts 
and working papers as well as reference material. Proposed for 
permanent retention are records associated with budget formulation and 
justification, budgetary policy and program records, external 
briefings, files of boards and working groups, and substantive working 
papers.


[[Page 29804]]


    Dated: May 18, 2011.
Sharon G. Thibodeau,
Deputy Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 2011-12765 Filed 5-20-11; 8:45 am]
BILLING CODE 7515-01-P