[Federal Register Volume 76, Number 93 (Friday, May 13, 2011)]
[Notices]
[Pages 28098-28099]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2011-11776]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
June 13, 2011. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    Fax: 301-837-3698.

Requesters must cite the control number, which appears in parentheses 
after the name of the agency which submitted the schedule, and must 
provide a mailing address. Those who desire appraisal reports should so 
indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Food Safety and Inspection Service 
(N1-584-11-2, 7 items 6 temporary items). Records relating to disaster 
response, including continuity of operations plans and directives, 
continuity of operations exercises, and files relating to agency 
responses to disasters. Proposed for permanent retention are files 
relating to major disasters.
    2. Department of Agriculture, Grain Inspection, Packers, and 
Stockyard Administration (N1-545-08-1, 13 items, 12 temporary items). 
Records relating to organizations that provide official grain 
inspection and weighing services for the agency. Proposed for permanent 
retention are substantive reports such as annual summaries and 
comprehensive nonrecurring reports.
    3. Department of the Army, Agency-wide (N1-AU-10-20, 1 item, 1 
temporary item). Master files of an electronic information system used 
to coordinate community support, housing, medical, educational, and 
personnel services for Army family members with special needs. The 
files contain screenings, medical assessments, eligibility 
determinations, referrals, and evaluations.
    4. Department of Education, Office of Management (N1-441-10-2, 11 
items, 2 temporary items). Research and evaluation data that support 
analyses and studies relating to educational issues. Proposed for 
permanent retention are records documenting data collections, analyses, 
and studies of national impact or significant historical interest.
    5. Department of Health and Human Services, Centers for Disease 
Control and Prevention (N1-442-09-1, 5 items, 3 temporary items). Minor 
and secondary research records including datasets, field records, 
project support

[[Page 28099]]

and ancillary documents, and background information.
    6. Department of Health and Human Services, Centers for Medicare & 
Medicaid Services (N1-440-11-2, 2 items, 2 temporary items). Records of 
pilot projects to test and evaluate new electronic systems before they 
are put to use, including correspondence, reports, charts, and forms.
    7. Department of Health and Human Services, Office of the Secretary 
(DAA-0468-2011-0001, 1 item, 1 temporary item). Employee copies of 
receipts and other documentation relating to travel expenses.
    8. Department of Health and Human Services, Office of the Secretary 
(DAA-0468-2011-0003, 1 item, 1 temporary item). Records relating to 
employment applications and interviews of non-selected applicants.
    9. Department of Health and Human Services, Substance Abuse and 
Mental Health Services Administration (N1-511-09-2, 3 items, 1 
temporary item). Raw data files of the National Survey of Drug Use and 
Health. Proposed for permanent retention are public use data files and 
survey reports.
    10. Department of Justice, Federal Bureau of Investigation (N1-65-
10-5, 39 items, 39 temporary items). Records of an electronic 
information system used for requesting and completing background checks 
on individuals attempting to purchase a firearm. Includes a new 
tracking system for appealing denials and contacting gun dealers.
    11. Department of Justice, Federal Bureau of Investigation (N1-65-
11-05, 4 items, 4 temporary items). Master file, system documentation, 
and backups of an electronic information system used to report on 
compensation claims for on-the-job injuries of agency employees.
    12. Department of Transportation, Maritime Administration (N1-357-
11-1, 2 items, 2 temporary items). Headquarters' copies of state 
maritime schools files and service obligation contracts.
    13. Department of Transportation, Maritime Administration (N1-357-
11-2, 1 item, 1 temporary item). Service obligation contract files 
between the United States Merchant Marine Academy and its students.
    14. Department of Transportation, National Highway Transportation 
Safety Administration (N1-416-09-2, 1 item, 1 temporary item). Master 
files of an electronic information system used to track and control 
motor vehicle importations.
    15. Department of Transportation, National Highway Transportation 
Safety Administration (N1-416-09-4, 1 item, 1 temporary item). Master 
files of an electronic information system used to track and control 
agency correspondence.
    16. Department of Transportation, National Highway Transportation 
Safety Administration (N1-416-11-1, 4 items, 4 temporary items). 
Inputs, outputs, and master files of an electronic information system 
used to track information on disconnected vehicle air bags.
    17. Department of Transportation, Surface Transportation Board (N1-
134-11-2, 1 item, 1 temporary item). Records of the Office of the 
Public Assistance's Governmental Affairs and Compliance division 
relating to fee waiver files.
    18. Department of Veterans Affairs, Veterans Benefit Administration 
(N1-15-10-1, 1 item, 1 temporary item). Records relating to the 
ineligibility of veterans or their dependents in applying for benefits 
as a result of military service.
    19. Federal Mine Safety and Health Review Commission, Office of the 
Executive Director (N1-470-09-1, 14 items, 10 temporary items). Meeting 
audio recordings, inter-agency agreement files, vendor files, central 
contracting log files, master files of an electronic information system 
used to track information resources, Web site management and operations 
files, Web site log files, and web content. Proposed for permanent 
retention are strategic plans, biographies of chairmen and 
commissioners, policies and procedure files, and annual reports.
    20. National Archives and Records Administration, Space and 
Security Management Division (DAA-0064-2011-0001, 1 item, 1 temporary 
item). Records of the Holdings Protection Program, including training 
materials, holdings security procedures, vendor consultation, incident 
analysis, and outreach.
    21. National Archives and Records Administration, Space and 
Security Management Division (DAA-0064-2011-0002, 10 items, 9 temporary 
items). Records of the Continuity and Emergency Planning division, 
including policy development, preparedness training, evaluation, and 
response and recovery files. Proposed for permanent retention are 
reports regarding incidents resulting in loss of life or significant 
damage.
    22. Social Security Administration, Office of Publications and 
Logistics Management (N1-47-09-3, 1 item, 1 temporary item). Master 
files of an electronic information system containing employer reported 
earnings about individuals who have been issued a Social Security 
Number and who may have earnings under Social Security.
    23. Social Security Administration, Office of Publications and 
Logistics Management (N1-47-09-4, 1 item, 1 temporary item). Master 
files of an electronic information system containing account, payment, 
and beneficiary information for those entitled to receive benefits.

    Dated: May 5, 2011.
Sharon G. Thibodeau,
Deputy Assistant Archivist for Records Services.
[FR Doc. 2011-11776 Filed 5-12-11; 8:45 am]
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