[Federal Register Volume 76, Number 83 (Friday, April 29, 2011)]
[Notices]
[Pages 24000-24001]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2011-10368]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DOD-2011-OS-0046]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Logistics Agency, DoD.

ACTION: Notice to add a system of records.

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SUMMARY: The Defense Logistics Agency proposes to add a system of 
records notice to its existing inventory of records systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
May 31, 2011 unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and/
Regulatory Information Number (RIN) and title, by any of the following 
methods:
    * Federal Rulemaking Portal: http://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 1160 Defense 
Pentagon, OSD Mailroom 3C843, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number or Regulatory Information Number (RIN) for this 
Federal Register document. The general policy for comments and other 
submissions from members of the public is of make these submissions 
available for public viewing on the Internet at http://www.regulations.gov as they are received without change, including any 
personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Jody Sinkler at (703) 767-5045, or 
the Privacy Act Officer, Headquarters, Defense Logistics Agency, Attn: 
DGA, 8725 John J. Kingman Road, Stop 16443, Fort Belvoir, VA 22060-
6221.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the FOR FURTHER INFORMATION CONTACT address above.
    The proposed system reports, as required by 5 U.S.C. 552a (r), of 
the Privacy Act of 1974, as amended, were submitted on April 22, 2011, 
to the House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: April 25, 2011.
Morgan F. Park,
Alternate OSD Federal Register Liaison Officer, Department of Defense
S110.85

System name:
    Mandatory Declassification Review (MDR) Files.

System location:
    DLA Information Security Office, 8725 John J Kingman Road, Suite 
3533, Fort Belvoir, VA 22060-6221.

Categories of individuals covered by the system:
    Individuals who request Mandatory Declassification Review (MDR) or 
appeal a Mandatory Declassification Review determination. These include 
DoD, Executive Branch Agencies, public or contractors.

Categories of records in the system:
    Name and address of person making MDR request or appeal, records 
requested, dates, and summaries of action taken.

Authority for maintenance of the system:
    E.O. 13526, Classified National Security Information; DoD 
Instruction 5200.01, DoD Information Security Program and Protection of 
Sensitive Compartmented Information.

Purpose(s):
    To process requests and/or appeals from individuals for the 
mandatory review of classified documents for the purposes of releasing 
declassified material to the public; and to provide a research resource 
of historical data on release of records to ensure consistency in 
subsequent actions. Data developed from this system is used for the 
annual report required by the applicable Executive Order(s) governing 
classified National Security Information. This data also serves 
management needs, by providing information about the number of 
requests; the type or category of records requested; and the average 
processing time.

[[Page 24001]]

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders.

Retrievability:
    Retrieved by name of requester and other pertinent information, 
such as subject material describing the MDR item (including date), or 
any combination of fields.

Safeguards:
    Records are maintained in a secure, limited access, and monitored 
work area. Physical entry by unauthorized persons is restricted by the 
use of locks, guards, and administrative procedures. Access to personal 
information is restricted to those who require the records in the 
performance of their official duties. All personnel whose official 
duties require access to the information are trained in the proper 
safeguarding and use of the information, and receive both annual 
Information Assurance Awareness and Privacy Act training.

Retention and disposal:
    Mandatory review for declassification requests files.
    (1) Records granting access to all the requested records are 
destroyed 2 years after date of reply.
    (2) Requests responding to nonexistent records; to requesters who 
provide inadequate descriptions; and to those who fail to pay agency 
reproduction fees (requests not appealed are destroyed 2 years after 
date of reply; requests appealed are destroyed 4 years after final 
determination by agency.
    (3) Records denying access to all or part of the records requested 
(requests not appealed are destroyed 5 years after date of reply; 
requests appealed are destroyed 4 years after final determination by 
agency).
    Mandatory review for declassification appeals files are destroyed 4 
years after final determination by agency.
    Mandatory review for declassification control files. Registers or 
listings are destroyed 5 years after date. Other files are destroyed 5 
years after final action by the agency.
    Mandatory review for declassification reports files are destroyed 
when 2 years old.
    Mandatory review for declassification administrative files are 
destroyed when 2 years old.

System manager(s) and address:
    Director, DLA Intelligence, 8725 John J Kingman Road, Suite 3533, 
Fort Belvoir, VA 22060-6221.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the DLA HQ FOIA/Privacy Act Office, Defense 
Logistics Agency Headquarters, Attn: DGA, 8725 John J. Kingman Road, 
Suite 1644, Fort Belvoir, VA 22060-6221.
    Written requests should include the name and number of this system 
of records notice along with the individual's name and address at the 
time the record would have been created and be signed.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the DLA HQ FOIA/Privacy Act Office, Defense Logistics Agency 
Headquarters, Attn: DGA, 8725 John J. Kingman Road, Suite 1644, Fort 
Belvoir, VA 22060-6221.
    Written requests should include the name and number of this system 
of records notice along with the individual's name and address at the 
time the record would have been created and be signed.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
323, or may be obtained from the DLA HQ FOIA/Privacy Act Office, 
Defense Logistics Agency Headquarters, Attn: DGA, 8725 John J. Kingman 
Road, Suite 1644, Fort Belvoir, VA 22060-6221.

Record source categories:
    The subject individual.

Exemptions claimed for the system:
    None.

[FR Doc. 2011-10368 Filed 4-28-11; 8:45 am]
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