[Federal Register Volume 76, Number 71 (Wednesday, April 13, 2011)]
[Notices]
[Pages 20718-20719]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2011-9103]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before May 
13, 2011. Once the appraisal of the records is completed, NARA will 
send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.
    Schedules Pending:
    1. Department of Agriculture, Grain Inspection, Packers, and 
Stockyards Administration (N1-545-08-24, 6 items, 4 temporary items). 
Records of the Field Management Division, including program notices, 
non-substantive reports, and case files for revising procedures and 
standards. Proposed for permanent retention are substantive reports, 
program directives, and handbooks containing official procedures and 
standards.
    2. Department of Agriculture, Risk Management Agency (N1-258-09-11, 
2 items, 2 temporary items). Master files of electronic information 
systems containing compliance review case files and information used to 
track fraud, waste, and abuse.
    3. Department of the Army, Agency-wide (N1-AU-10-54, 1 item, 1 
temporary item). Master files of an electronic information system used 
by original equipment manufacturers to develop interactive electronic 
technical manuals for Army and Marine vehicle systems, including 
vehicle system troubleshooting, procedural maintenance, and part repair 
data.
    4. Department of the Army, Agency-wide (N1-AU-10-91, 1 item, 1 
temporary item). Master files of an electronic information system used 
to

[[Page 20719]]

manage data of aircraft components, aviation maintenance, usage, and 
vibratory data.
    5. Department of the Army, Agency-wide (N1-AU-11-16, 1 item, 1 
temporary item). Master files of an electronic information system used 
by the National Guard Bureau to budget, track, and report on all 
financial matters, including records related to contracting services, 
government purchase card transactions, training funds, and travel 
funds.
    6. Department of Army, Agency-wide (N1-AU-11-18, 1 item, 1 
temporary item). Master files of an electronic information system used 
by the National Guard Bureau to identify and develop programs which 
automate requirements not included in standard Army systems, including 
logistical data on weapons, electronic equipment, vehicles, aviation, 
and medical equipment.
    7. Department of the Army, Agency-wide (N1-AU-11-21, 1 item, 1 
temporary item). Master files of an electronic information system used 
by the National Guard Bureau to manage supply, finance, maintenance, 
man-hour accountability, and reports on the maintenance and repair of 
aircraft, including budget, supply, maintenance, and time and 
attendance data.
    8. Department of Health and Human Services, Office of the Secretary 
(N1-468-10-1, 14 items, 11 temporary items). Records of the 
Departmental Appeals Board, including administrative correspondence 
files; internship program files; judge and attorney working files; 
master files of electronic systems containing case tracking information 
and a roster or mediators; alternative dispute resolution training 
materials; and board and administrative law judge case files. Proposed 
for permanent retention are records of the chairman, program 
correspondence files, and official board decisions.
    9. Department of Homeland Security, U.S. Immigration and Customs 
Enforcement (N1-567-11-11, 5 items, 5 temporary items). Master files of 
an electronic information system used to generate, log, and track 
subpoenas, summonses, and notices of employment eligibility 
verification inspections. No evidence is maintained in this system.
    10. Department of Homeland Security, Transportation Security 
Administration (N1-560-10-2, 3 items, 3 temporary items). Records of 
the Federal Air Marshal Service training program, including course 
assessments, syllabi, instructor biographies, class requests, rosters, 
test scores, student awards, and disciplinary documents.
    11. Department of Housing and Urban Development, Agency-wide (N1-
207-09-03, 8 items, 8 temporary items). Web content of agency external 
and intranet sites; copies of content posted in social media tools; and 
web management records including design standards, reports of site 
traffic, and links.
    12. Department of Housing and Urban Development (N1-207-10-2, 63 
items, 58 temporary items, 5 permanent items). Legal records previously 
approved on prior schedules being submitted for media neutral status, 
including delegations of authority, legislative and regulatory records, 
litigation files, legal opinions, and attorney working files. Proposed 
for permanent retention are delegations of authority and several 
categories of legal opinions, including opinions specifically linked to 
Public Housing Authorities or selected as significant by the Office of 
General Counsel.
    13. Department of the Interior, Office of the Special Trustee for 
American Indians (N1-75-09-9, 4 items, 1 temporary item). Scanned 
images of probate case file records maintained for reference. Proposed 
for permanent retention are hard copy probate case files and related 
electronic data.
    14. Department of the Interior, Office of Surface Mining (N1-471-
10-5, 2 items, 1 temporary item). Master files of an electronic 
information system used to document coal reclamation problems. Proposed 
for permanent retention are periodic snapshots of the master files.
    15. Department of Justice, Federal Bureau of Investigation (N1-65-
11-6, 1 item, 1 temporary item). Records of the Criminal Justice 
Information Services Division, including documents submitted to the FBI 
in support of requests to produce identification records. These 
documents are not scanned or included in the management database for 
processing requests.
    16. Department of Justice, Justice Management Division (N1-60-11-8, 
1 item, 1 temporary item). Legacy video recordings and documentation 
created as a part of routine business functions or events.
    17. Department of Justice, Office of the Inspector General (N1-60-
10-17, 10 items, 4 temporary items). Working files and case files of 
audits, evaluations, and inspections examining expenditure of funds 
within the Department in which no specific investigation is conducted. 
Proposed for permanent retention are internal and external reports, 
follow-up files, and case files of investigations of significant value.
    18. Department of State, Bureau of Diplomatic Security (N1-59-09-
36, 1 item, 1 temporary item). Master file of an electronic system used 
to track criminal investigations primarily relating to visa and 
passport fraud. If the Department of State becomes aware of any 
significant or precedent-setting cases that warrant preservation, the 
Department will notify NARA and an independent appraisal of these cases 
will be conducted.
    19. Department of the Treasury, Financial Management Service (N1-
425-09-1, 9 items, 7 temporary items). Records pertaining to agency 
debt collection activities, including routine debt management 
procedures, announcements and fact sheets, transaction level 
collections data for federal servicing programs as well as for treasury 
account servicing, routine and ad hoc reports and consolidated data, 
and debt management project and program management records. Proposed 
for permanent retention are debt collection policy directives and 
decisions as well as significant reports on debt collection activities.
    20. National Aeronautics and Space Administration, Agency-wide (N1-
255-10-4, 14 items, 12 temporary items). Records not required for 
documenting the history of both manned and unmanned space flight and 
routine administrative records. Proposed for permanent retention are 
programs and project records that document the history of both manned 
and unmanned space flight, including aerospace technology research and 
basic or applied scientific research.

    Dated: April 6, 2011.
Sharon G. Thibodeau,
Deputy Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 2011-9103 Filed 4-12-11; 8:45 am]
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