[Federal Register Volume 76, Number 70 (Tuesday, April 12, 2011)]
[Notices]
[Pages 20343-20345]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2011-8641]


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DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID USAF-2011-0013]


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force.

ACTION: Notice to Alter a System of Records.

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SUMMARY: The Department of the Air Force proposes to alter a system of 
records in its inventory of record systems subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
May 12, 2011 unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by dock number and/RIN 
number and title, by any of the following methods:
     Federal Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 1160 
Defense Pentagon, OSD Mailroom 3C843, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number or Regulatory Information Number (RIN) for this 
Federal Register document. The general policy for comments and other 
submissions from members of the public is to make these submissions 
available for public viewing on the Internet at http://www.regulations.gov as they are received without change, including any 
personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Charles J. Shedrick, 703-696-6488, 
or Department of the Air Force Privacy Office, Air Force Privacy Act 
Office, Office of Warfighting Integration and Chief Information 
officer, Attn: SAF/CIO A6, 1800 Air Force Pentagon, Washington, DC 
20330-1800.

SUPPLEMENTARY INFORMATION: The Department of the Air Force's notices 
for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the FOR FURTHER INFORMATION CONTACT address above.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act, were submitted on April 5, 2011 to the House Committee 
on Oversight and Government Reform, the Senate Committee on Homeland 
Security and Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996, (February 20, 1996, 61 FR 6427).


[[Page 20344]]


    Dated: April 5, 2011.
Morgan F. Park,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F036 AFPC J

System name:
    Promotion Documents/Records Tracking (PRODART) and Airman Promotion 
Historical Records (APHR) System (June 11, 1997, 62 FR 31793).

Changes:
* * * * *

System name:
    Delete entry and replace with ``Promotion Documents and Records 
Tracking System (PRODARTS).''

System Location:
    Delete entry and replace with ``Board Support Branch, Selection 
Board Secretariat, Headquarters Air Force Personnel Center, 1960 1st 
Street West, Randolph Air Force Base, TX 78150-0000.''

Categories of individuals covered by the system:
    Delete entry and replace with ``Active duty officers in grades from 
Lieutenant (O1) through Lieutenant Colonel (O5) and active duty 
enlisted personnel in grades Master Sergeant (E7) through Senior Master 
Sergeant (E8).''

Categories of records in the system:
    Delete entry and replace with ``The PRODARTS is made up of six 
files: active duty enlisted file, active duty officer file, document/
record required, document/record receipt file, selection board 
eligibility file, and derogatory information file. These files contain 
Enlisted/Officer Performance Reports, training reports, decorations, 
promotion/retention recommendation forms, individual's name, Social 
Security Number (SSN), grade data, service data, and selection board 
eligibility data.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 8013, Secretary of the 
Air Force; Air Force Instruction 36-2406, Officer and Enlisted 
Evaluation System; Air Force Instruction 36-2502, Airman Promotion/
Demotion Programs and E.O. 9397 (SSN), as amended.''

Purpose:
    Delete entry and replace with ``The PRODARTS system is used to 
identify documents (Enlisted/Officer Performance Reports, training 
teports, decorations, promotion/retention recommendation forms) missing 
from the United States Air Force Selection Records Group and to account 
for documents received.''

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
these records contained therein may be specifically be disclosed 
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b) as 
follows:
    The DoD `Blanket Routine Uses' published at the beginning of the 
Air Force compilation of systems of records notices apply to this 
system.''

Storage:
    Delete entry and replace with ``Electronic storage media.''

Retrievability:
    Delete entry and replace with ``Retrieved by name and/or Social 
Security Number (SSN).''

Safeguards:
    Delete entry and replace with ``Records are accessed by custodian 
of the record system and by person(s) responsible for servicing the 
record system in performance of their official duties that are properly 
screened and cleared for need-to-know. PRODARTS is protected by user 
identification and password or smart card technology protocols.''

Retention and disposal:
    Delete entry and replace with ``PRODARTS records are maintained 
until the member is selected for promotion to Chief Master Sergeant 
(E9) or Colonel (O6) or when the member is no longer on active duty. 
Electronic files are destroyed automatically upon obtaining E9 or O6.''

System manager(s) and address:
    Delete entry and replace with ``Chief, Board Support Branch, 
Selection Board Secretariat, Headquarters Air Force Personnel Center, 
1960 1st Street West, Randolph Air Force Base, Texas 78150-0000.''

Notification procedures:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to or visit the Chief, Board Support Branch, 
Selection Board Secretariat, Headquarters Air Force Personnel Center, 
1960 1st Street West, Randolph Air Force Base, Texas 78150-0000.
    For verification purposes, individual should provide their full 
name, Social Security Number (SSN), any details which may assist in 
locating records, and their signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United State of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system of records should 
address written inquiries to or visit the Chief, Board Support Branch, 
Selection Board Secretariat, Headquarters Air Force Personnel Center, 
1960 1st Street West, Randolph Air Force Base, Texas 78150-0000.
    For verification purposes, individual should provide their full 
name, Social Security Number (SSN), any details which may assist in 
locating records, and their signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United State of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.''

Contesting record procedures:
    Delete entry and replace with ``The Air Force rules for accessing 
records, and for contesting contents and appealing initial agency 
determinations are published in Air Force Instruction 33-332, Privacy 
Act Program; CFR part 806b; or may be obtained from the system 
manager.''

Record source categories:
    Delete entry and replace with ``PRODARTS data is extracted from the

[[Page 20345]]

Military Personnel Data System (MilPDS).''
* * * * *
F036 AFPC J

System name:
    Promotion Documents and Records Tracking System (PRODARTS).

System Location:
    Board Support Branch, Selection Board Secretariat, Headquarters Air 
Force Personnel Center, 1960 1st Street West, Randolph Air Force Base, 
TX 78150-0000.

Categories of individuals covered by the system:
    Active duty officers in grades from Lieutenant (O1) through 
Lieutenant Colonel (O5) and active duty enlisted personnel in grades 
Master Sergeant (E7) through Senior Master Sergeant (E8).

Categories of records in the system:
    The PRODARTS is made up of six files: active duty enlisted file, 
active duty officer file, document/record required, document/record 
receipt file, selection board eligibility file, and derogatory 
information file. These files contained Enlisted/Officer Performance 
Reports, training reports, decorations, promotion/retention 
recommendation forms, individual's name, Social Security Number (SSN), 
grade data, service data, and selection board eligibility data.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 
36-2406, Officer and Enlisted Evaluation System; Air Force Manual 36-
2622, Base Level Military Personnel System; Air Force Instruction 36-
2502, Airman Promotion/Demotion Programs and E.O. 9397 (SSN), as 
amended.

Purpose:
    Records technicians use the PRODARTS system to identify documents 
(Enlisted/Officer Performance Reports, training reports, decorations, 
promotion/retention recommendation forms) missing from the United 
States Air Force Selection Records Group and to account for documents 
received.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
be specifically be disclosed outside the DoD as a routine use pursuant 
to 5 U.S.C. 552a(b) as follows:
    The DoD `Blanket Routine Uses' published at the beginning of the 
Air Force compilation of systems of records notices apply to this 
system.

Storage:
    Electronic storage media.

Retrievability:
    Retrieved by name and/or Social Security Number (SSN).

Safeguards:
    Records are accessed by custodian of the record system and by 
person(s) responsible for servicing the record system in performance of 
their official duties that are properly screened and cleared for need-
to-know. PRODARTS is protected by user identification and password or 
smart card technology protocols.

Retention and disposal:
    PRODARTS records are maintained until the member is selected for 
promotion to Chief Master Sergeant (E9) or Colonel (O6) or when the 
member is no longer on active duty. Electronic files are destroyed 
automatically upon obtaining E9 or O6.

System manager(s) and address:
    Chief, Board Support Branch, Selection Board Secretariat, 
Headquarters Air Force Personnel Center, 1960 1st Street West, Randolph 
Air Force Base, Texas 78150-0000.

Notification procedures:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to or visit the Chief, Board Support Branch, Selection Board 
Secretariat, Headquarters Air Force Personnel Center, 1960 1st Street 
West, Randolph Air Force Base, Texas 78150-0000.
    For verification purposes, individual should provide their full 
name, Social Security Number (SSN), any details which may assist in 
locating records, and their signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United State of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
or visit the Chief, Board Support Branch, Selection Board Secretariat, 
Headquarters Air Force Personnel Center, 1960 1st Street West, Randolph 
Air Force Base, Texas 78150-0000.
    For verification purposes, individual should provide their full 
name, Social Security Number (SSN), any details which may assist in 
locating records, and their signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United State of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.

Contesting record procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 33-332, Privacy Act Program; CFR part 806b; or 
may be obtained from the system manager.

Record source categories:
    PRODARTS data is extracted from the Military Personnel Data System 
(MilPDS).

Exemptions claimed for the system:
    None.

[FR Doc. 2011-8641 Filed 4-11-11; 8:45 am]
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