[Federal Register Volume 76, Number 55 (Tuesday, March 22, 2011)]
[Notices]
[Pages 16002-16004]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2011-6832]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
April 21, 2011. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001
    E-mail: [email protected].

[[Page 16003]]

    FAX: 301-837-3698
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Agricultural Marketing Service (N1-
136-10-1, 2 items, 2 temporary items). Records of the agency Web sites, 
including site content that is not unique, site management 
documentation, and operations records. Web content that is unique is 
either covered by previously approved schedules or will be scheduled in 
the future.
    2. Department of Agriculture, Grain Inspection, Packers, and 
Stockyards Administration (N1-545-07-1, 19 items, 15 temporary items). 
Administrative records pertaining to management services such as 
procurement and property, budget and payroll, accounting and finance, 
information and communications, personnel administration, data 
processing, records management, and records on the development of 
administrative procedures. Proposed for permanent retention are 
statistical reports, organizational charts, and projects having 
precedential significance.
    3. Department of Commerce, Bureau of the Census (N1-29-10-2, 10 
items, 7 temporary items). Records of an electronic information system 
containing lists of business establishments and their domestic parent 
enterprises. Records include system and program code files, data input 
files, parameter files, audit trail files, system test, research and 
query files, and special tabulations, and system backup files. Proposed 
for permanent retention are final data files, economic census data 
capture staging tables, and data documentation.
    4. Department of Defense, Missile Defense Agency (N1-565-08-28, 18 
items, 13 temporary items). Records relating to research and 
development for missile defense systems. Included are interim program 
reviews, project files, laboratory notebooks, interim technical 
reports, engineering drawings of minor components, scientific data, 
engineering change proposals, and preliminary threat assessments. 
Proposed for permanent retention are formal program reviews, final 
technical reports, engineering drawings of major components, final 
threat assessments, and final reports on advanced technology.
    5. Department of Health and Human Services, Agency for Healthcare 
Research and Quality (N1-510-09-9, 3 items, 3 temporary items). Master 
files of an electronic information system containing citations and 
summaries of resources on patient safety, as well as articles and 
resources for a web-based morbidity and mortality rounds community.
    6. Department of Homeland Security, Transportation Security 
Administration (N1-560-10-1, 6 items, 6 temporary items). 
Administrative records including contact lists, internal and external 
management surveys, hand receipts for property issuances, access 
requests, and documents assigning employee roles.
    7. Department of the Interior, Office of the Secretary (N1-48-10-3, 
6 items, 5 temporary items). Office of the Inspector General files 
consisting of investigative records, review report summaries, action 
files, compliance reviews, and other supporting documents. Proposed for 
permanent retention are investigative records of continuing historical 
value.
    8. Department of the Interior, Office of the Secretary (N1-48-11-4, 
1 item, 1 temporary item). Suspension and debarment files of the 
Acquisition and Property Management Office consisting of memorandums, 
correspondence, case submissions, transcripts, administrative 
agreements, and other related documents.
    9. Department of the Interior, Office of the Special Trustee for 
American Indians (N1-75-09-6, 7 items, 1 temporary item). Records of 
the Office of Appraisal Services. Including non-archival quality 
scanned images of appraisal request documents. Proposed for permanent 
retention are program correspondence files, policy and directives, case 
and work files, data compilation reports, and archival quality scanned 
images of appraisal requests.
    10. Department of Justice, Federal Bureau of Investigation (N1-65-
10-35, 3 items, 3 temporary items). Master files, audit logs, and 
related records of an electronic information system

[[Page 16004]]

containing information on collected and seized software applications 
used to facilitate a criminal act.
    11. Department of Justice, Federal Bureau of Investigation (N1-65-
10-40, 3 items, 2 temporary items). Master files of an electronic 
information system used to manage case workflow, including electronic 
versions of case files and indices for cases previously approved as 
temporary. Proposed for permanent retention are electronic versions of 
case files and indices for cases previously approved as permanent
    12. Department of Justice, Justice Management Division (N1-60-10-
24, 4 items, 4 temporary items). Program files of the Office of General 
Counsel, including opinions issued regarding issues such as government 
contracts, appropriations, human resources, property, records 
management, and procurement protest case files.
    13. Department of Justice, Office of the Inspector General (N1-60-
11-1, 1 item, 1 temporary item). Master files of an electronic 
information system used to track employee security information.
    14. Department of Justice, Office of the Inspector General (N1-60-
11-2, 5 items, 5 temporary items). Master files and outputs of an 
electronic information system containing current and historical 
employment data, complete personnel directories, and on duty and 
promotion date reports.
    15. Department of Justice, Office of the Inspector General (N1-60-
11-3, 2 items, 2 temporary items). Master files of an electronic 
information system used to monitor accepted and rejected proposals for 
evaluations and inspections.
    16. Department of Justice, Office of Public Affairs (N1-60-10-13, 4 
items, 2 temporary items). Records include press release materials and 
public awareness reports. Proposed for permanent retention are master 
copies of press releases and related indices.
    17. Department of Labor, Employee Benefits Security Administration 
(N1-317-09-2, 13 items, 13 temporary items). Records of the Office of 
Enforcement, including investigative case files, application files, and 
miscellaneous records documenting intelligence efforts. Also included 
are inputs, master files, outputs, and system documentation of an 
electronic information system used to track case management operations.
    18. Department of Labor, Employee Benefits Security Administration 
(N1-317-11-1, 8 items, 7 temporary items). Records of an electronic 
information system used to process annual reports of private pension 
and welfare plans. Records include inputs, master files, outputs, 
reports, web portal records, administrative and management records, and 
communication letters. Proposed for permanent retention are annual XML 
archive files of the system.
    19. Department of Labor, Human Resources Center (N1-174-09-3, 36 
items, 31 temporary items). Records used to provide guidance for 
administrative, program management, and information technology related 
functions. Proposed for permanent retention are organizational charts, 
architectural drawings, and major correspondence of the Secretary of 
Labor and senior-level officials.
    20. Department of State, Bureau of East Asian and Pacific Affairs 
(N1-59-11-1, 2 items, 2 temporary items). Records of the Office of 
Public Diplomacy including subject and program files and annual small 
grant competition files.
    21. Department of State, Bureau of Diplomatic Security (N1-59-10-
11, 6 items, 6 temporary items). Records of the Office of 
Investigations and Counterintelligence Criminal Investigation Division, 
consisting of criminal investigation case files, internal and external 
MOAs and MOUs, program files, status reports, budget records related to 
the Department of Justice's asset forfeiture program, and records 
related to the Department of the Treasury's financial crimes 
enforcement program. The criminal investigations case files are related 
to an electronic system covered by N1-059-09-36. If the Department of 
State becomes aware of any significant or precedent-setting cases that 
warrant preservation, the Department will notify NARA and an 
independent appraisal of these cases will be conducted.
    22. Department of State, Bureau of Diplomatic Security (N1-59-10-
27, 1 item, 1 temporary item). Web site records of the Overseas 
Security Advisory Council, used to share information on overseas 
security issues such as travel warnings, critical incident reports, and 
current updates on country or regional events.
    23. Department of the Treasury, Alcohol and Tobacco Tax and Trade 
Bureau (N1-564-09-8, 2 items, 2 temporary items). Master files of an 
electronic information system used to track beverage samples and test 
results.
    24. Department of the Treasury, Internal Revenue Service (N1-58-10-
16, 3 items, 3 temporary items). Master files and system documentation 
of an electronic information system used to monitor staff productivity 
and customer service in the field.
    25. Department of the Treasury, Internal Revenue Service (N1-58-11-
5, 2 items, 2 temporary items). Master files and system documentation 
of an electronic information system used to track requests for 
technical support for agency computer systems.
    26. Federal Maritime Commission, Agency-wide (N1-358-10-2, 3 items, 
3 temporary items). Reading files and subject files relating to 
operational or managerial activities for the Office of the Managing 
Director.
    27. Federal Maritime Commission, Agency-wide (N1-358-11-1, 1 item, 
1 temporary item). Master files of an electronic information system 
that collects and reports information concerning training employees 
have taken.
    28. Federal Trade Commission, Bureau of Economics (N1-122-98-1, 2 
items, 1 temporary item). Records of the Division of Industry Analysis, 
including working papers of analyses of cigarettes and the cigarette 
industry. Proposed for permanent retention are published and 
unpublished reports.
    29. Department of Commerce, Patent and Trademark Office (N1-241-09-
1, 35 items, 19 temporary items). Records of the Intellectual Property 
Administration, including rulemaking files, routine correspondence, 
subject files, administrative files for outreach programs, public 
advisory committees and operational legal activities. Proposed for 
permanent retention are the Director's action and subject files, 
Management Council records, successful nominations for the National 
Medal of Technology and Innovation Award, official records of public 
advisory committees, precedential court cases, patent appeal cases, 
Trademark Trial and Appeal Board case files, and attorney enrollment 
examinations.

    Dated: March 16, 2011.
Sharon G. Thibodeau,
Deputy Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 2011-6832 Filed 3-21-11; 8:45 am]
BILLING CODE 7515-01-P