[Federal Register Volume 76, Number 25 (Monday, February 7, 2011)]
[Notices]
[Pages 6635-6636]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2011-2734]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
March 9, 2011. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.
Requesters must cite the control number, which appears in parentheses 
after the name of the agency which submitted the schedule, and must 
provide a mailing address. Those who desire appraisal reports should so 
indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Army, Agency-wide (N1-AU-11-11, 1 item, 1 
temporary item). Master files of an electronic information system used 
in the assignment and management of officer personnel, including 
information used to create officer records briefs.
    2. Department of the Army, Agency-wide (N1-AU-11-12, 1 item, 1 
temporary item). Master files of an electronic information system 
containing data used to track personnel and equipment.
    3. Department of the Army, Agency-wide (N1-AU-11-13, 1 item, 1 
temporary item). Master files of an electronic information system 
containing daily operations, training, mobilization, planning, support, 
and administrative task information for the National Guard and 
Reserves.
    4. Department of the Army, Agency-wide (N1-AU-11-19, 1 item, 1 
temporary item). Master files of an electronic information system used 
to automate and reduce the delay and requirements for personnel 
transfer between agency components. The system contains human resources 
data for the Army Reserve, Army National Guard, and active Army 
personnel.
    5. Department of Commerce, Economics and Statistics Administration 
(N1-40-11-1, 2 items, 2 temporary items). Master files, system 
documentation, and CD-ROM products of an electronic information system

[[Page 6636]]

containing copies of economic statistical information from contributing 
Federal agencies. Record copies of the information are maintained 
permanently in the agencies that created them.
    6. Department of Homeland Security, U.S. Immigration and Customs 
Enforcement (N1-567-11-2, 3 items, 3 temporary items). Master files of 
an electronic information system containing immigration surety bond 
submissions by bondsman and verifications of eligibility for release on 
bond.
    7. Department of the Interior, National Business Center (N1-48-10-
4, 4 items, 4 temporary items). Records relating to general management 
activities including vital records plans, memorandums of agreements, 
and continuity of operations plans.
    8. Department of the Interior, Office of Insular Affairs (N1-48-10-
5, 1 item, 1 temporary item). Grant case files relating to 
administrative activities in coordinating Federal policy in American 
Samoa, Guam, the Virgin Islands, and Northern Marianas.
    9. Department of Justice, Bureau of Alcohol, Tobacco, Firearms, and 
Explosives (N1-436-11-1, 1 item, 1 temporary item). Certificates of 
Origin for new vehicles ordered by the agency.
    10. Department of Labor, Executive Secretariat (N1-174-09-4, 1 
item, 1 temporary item). Master files of an electronic information 
management system used to manage electronic images of internal and 
external correspondence.
    11. Department of the Navy, Naval Criminal Investigative Service 
(DAA-0526-2010-1, 1 item, 1 temporary item). Reports of assessments and 
surveys relating to the security of ports, bases, and other 
installations.
    12. Department of State, Bureau of Administration (N1-59-10-22, 2 
items, 1 temporary item). Records relating to administrative activities 
of the Deputy Assistant Secretary (DAS) for Global Information 
Services. Includes correspondence, reports, presentations, and 
background materials. Proposed for permanent retention are DAS Program 
Files.
    13. Department of Transportation, Federal Aviation Administration 
(N1-237-11-1, 3 items, 3 temporary items). Case files relating to fees 
imposed by public airport agencies to plan, design, and build airport 
infrastructure improvements and other related records.
    14. Department of the Treasury, Internal Revenue Service (N1-58-10-
17, 1 item, 1 temporary item). Official forms used to apply to assist 
non-resident and resident aliens and foreign investors in obtaining an 
Individual Taxpayer Identification Number.
    15. Department of the Treasury, Internal Revenue Service (N1-58-10-
18, 4 items, 4 temporary items). Master file, outputs, and system 
documentation of and electronic information system used to reformat and 
transfer taxpayer information.
    16. Department of the Treasury, Internal Revenue Service (N1-58-10-
19, 1 item, 1 temporary item). Copies of official forms used to report 
violations of financial recordkeeping and reporting regulations.
    17. Department of the Treasury, Internal Revenue Service (N1-58-10-
20, 1 item, 1 temporary item). Records of the Adjusted Gross Income 
(AGI) Data Sharing Project, including consent forms authorizing the 
agency to compile and share data with the Department of Agriculture.
    18. Department of the Treasury, Internal Revenue Service (N1-58-10-
22, 2 items, 2 temporary items). Master files and system documentation 
of an electronic information system used to detect potential 
unauthorized access to the agency's systems.
    19. Commodity Futures Trading Commission, Agency-wide (N1-180-09-1, 
6 items, 6 temporary items). Administrative policies, procedures, 
badging, and security system records.
    20. Commodity Futures Trading Commission, Agency-wide (N1-180-09-3, 
15 items, 14 temporary items). Electronic data and other records 
associated with an electronic information system that enables the 
agency to analyze the composition of the market. Proposed for permanent 
retention are reports generated by the system.
    21. National Aeronautics and Space Administration, Agency-wide (N1-
255-09-2, 1 item, 1 temporary item). Records relating to general 
employee suggestions, including background papers, suggestions, 
approvals, disapprovals, and review processes.
    22. National Aeronautics and Space Administration, Agency-wide (N1-
255-09-3, 4 items, 3 temporary items). Records relating to NASA 
training activities, including calendars, schedules, announcements, 
course descriptions, test results, and certifications. Proposed for 
permanent retention are unique training materials related to NASA space 
missions.
    23. National Aeronautics and Space Administration, Agency-wide (N1-
255-10-1, 8 items, 5 temporary items). Records relating to scientific 
and technical publications including background papers, local reports, 
and duplicate copies of reports and publications. Proposed for 
permanent retention are original publications, scientific and technical 
databases, and public and internal awareness publications.
    24. National Reconnaissance Office, Agency-wide (N1-525-10-3, 1 
item, 1 temporary item). Records relating to administrative appeals to 
release or access information.
    25. Pretrial Services Agency, Office of Operations (N1-562-10-2, 1 
item, 1 temporary item). Administrative log sheets used to capture 
daily administration of processes for preparing defendants for court 
appearances.
    26. U.S. International Trade Commission, Office of the Chief 
Information Officer (N1-81-10-1, 8 items, 4 temporary items). Records 
include investigative files, audit resolution files, inspection 
reports, work papers, and administrative documents. Proposed for 
permanent retention are investigative files with significant historical 
value, final audit and inspection reports with significant historical 
value, peer reviews, and semi-annual management reports.
    27. Department of the Army, Agency-wide (N1-AU-11-17, 1 item, 1 
temporary item). Master files of an electronic information system 
containing assignment information and personnel data of senior officer 
personnel and civilian executives.

    Dated: January 31, 2011.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 2011-2734 Filed 2-4-11; 8:45 am]
BILLING CODE 7515-01-P