[Federal Register Volume 76, Number 16 (Tuesday, January 25, 2011)]
[Notices]
[Pages 4460-4462]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-33018]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Centers for Disease Control and Prevention


Privacy Act of 1974; Report of Modified or Altered System of 
Records

AGENCY: Office of Global Program Support Services, Coordinating Office 
for Global Health (COGH), Department of Health and Human Services 
(DHHS).

ACTION: Notification of Proposed Altered System of Records.

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SUMMARY: The Department of Health and Human Services proposes to alter 
System of Records, 09-20-0137, ``Passport File, HHS/CDC/COGH.'' HHS is 
proposing to add the following Breach Response Routine Use Language to 
comply with the Office of Management and Budget (OMB) Memoranda (M) 07-
16, Safeguarding Against and responding to the Breach of Personally 
Identifiable Information:
    To appropriate federal agencies and Department contractors that 
have a need to know the information for the purpose

[[Page 4461]]

of assisting the Department's efforts to respond to a suspected or 
confirmed breach of the security or confidentiality of information 
disclosed is relevant and necessary for that assistance.
    These records will be maintained by the Coordinating Office for 
Global Health (COGH), Office of Global Program Support Services.

DATES: Comments must be received on or before February 24, 2011. The 
proposed altered System of Records will be effective 40 days from the 
date submitted to the OMB, unless COGH receives comments that would 
result in a contrary determination.

ADDRESSES: You may submit comments, identified by the Privacy Act 
System of Record Number 09-20-0137:
     Federal eRulemaking Portal: http://regulations.gov. Follow 
the instructions for submitting comments.
     E-mail: Include PA SOR number 09-20-0137 in the subject 
line of the message.
     Phone: 770/488-8660 (not a toll-free number).
     Fax: 770/488-8659.
     Mail: HHS/CDC Senior Official for Privacy (SOP), Office of 
the Chief Information Security Officer (OCISO), 4770 Buford Highway--M/
S: F-35, Chamblee, GA 30341.
     Hand Delivery/Courier: HHS/CDC Senior Official for Privacy 
(SOP), Office of the Chief Information Security Officer (OCISO), 4770 
Buford Highway--M/S: F-35, Chamblee, GA 30341.
     Comments received will be available for inspection and 
copying at this same address from 9 a.m. to 3 p.m., Monday through 
Friday, Federal holidays excepted.

SUPPLEMENTARY INFORMATION: COGH proposes to alter System of Records, 
No. 09-20-0137, ``Passport File, HHS/CDC/COGH.'' To show status of 
passports of CDC employees who travel to foreign countries on official 
business.
    This System of Record Notice is being altered to add the Breach 
Response Routine Use Language to comply with the Office of Management 
and Budget (OMB) memorandum dated May 22, 2007.
    The following notice is written in the present tense, rather than 
the future tense, in order to avoid the unnecessary expenditure of 
public funds to republish the notice after the System has become 
effective.

    Dated: December 11, 2009.
James D. Seligman,
Chief Information Officer, Centers for Disease Control and Prevention.

    Editorial Note: This document was received at the Office of the 
Federal Register on December 27, 2010.

Department of Health and Human Services (HHS)

Centers for Disease Control and Prevention (CDC)

Coordinating Office for Global Health (COGH)

Passport File--Report of Modified or Altered System of Records

Narrative Statement

I. Background and Purpose of the System

A. Background

    The Department of Health and Human Services proposes to alter 
System of Records, No. 09-20-0137 ``Passport File, HHS/CDC/COGH.'' HHS 
is proposing to add the following Breach Response Routine Use Language 
to comply with the Office of Management and Budget (OMB) Memoranda (M) 
07-16, Safeguarding Against and responding to the Breach of Personally 
Identifiable Information:
    To appropriate federal agencies and Department contractors that 
have a need to know the information for the purpose of assisting the 
Department's efforts to respond to a suspected or confirmed breach of 
the security or confidentiality of information disclosed is relevant 
and necessary for that assistance.

B. Purpose

    To show status of passports of CDC employees who travel to foreign 
countries on official business.

II. Authority for Maintenance of the System

    Title 5, Government Organization and Employees (5 U.S.C. 301).

III. Proposed Routine Use Disclosures of Data in the System.

    Disclosure may be made to a congressional office from the record of 
an individual in response to a verified inquiry from the congressional 
office made at the written request of that individual.
    The Department of Health and Human Services (HHS) may disclose 
information from this system of records to the Department of Justice, 
or to a court or other tribunal, when: (a) HHS, or any component 
thereof; or (b) any HHS employee in his or her official capacity; or 
(c) any HHS employee in his or her individual capacity where the 
Department of Justice (or HHS, where it is authorized to do so) has 
agreed to represent the employee; or (d) the United States or any 
agency thereof where HHS determines that the litigation is likely to 
affect HHS or any of its components, is a party to litigation or has an 
interest in such litigation, and HHS determines that the use of such 
records by the Department of Justice, the court or other tribunal is 
relevant and necessary to the litigation and would help in the 
effective representation of the governmental party, provided, however, 
that in each case, HHS determines that such disclosure is compatible 
with the purpose for which the records were collected.
    Records may be disclosed to appropriate federal agencies and 
Department contractors that have a need to know the information for the 
purpose of assisting the Department's efforts to respond to a suspected 
or confirmed breach of the security or confidentiality of information 
disclosed is relevant and necessary for that assistance.

IV. Effects of the Proposed System of Records on Individual Rights

    An individual may learn if a record exists about himself or herself 
by contacting the system manager at the above address. Requesters in 
person must provide driver's license or other positive identification. 
Individuals who do not appear in person must either: (1) Submit a 
notarized request to verify their identity; or (2) certify that they 
are the individuals they claim to be and that they understand that the 
knowing and willful request for or acquisition of a record pertaining 
to an individual under false pretenses is a criminal offense under the 
Privacy Act subject to a $5,000 fine.
    Same as notification procedures. Requesters should also reasonably 
specify the record contents being sought. An accounting of disclosures 
that have been made of the record, if any, may be requested.

V. Safeguards

    The records in this System are stored in Coordinating Office for 
Global Health Local Area Network (LAN) files. The records are retrieved 
by name.
    The records in this System have the following safeguards in place 
to maintain and protect the information as it relates to Authorized 
users, physical and procedural safeguards:
    Authorized users--Access is granted to only a limited number of 
Coordinating Office for Global Health (COGH) personnel and designated 
support staff of CDC, as authorized by the system manager to accomplish 
the stated purposes for which the data in this system have been 
collected.
    Physical Safeguards--The system is backed up on a nightly basis 
with copies of the files stored off site. Security guard service in 
buildings provides personnel

[[Page 4462]]

screening of visitors. Computer work stations are in a secured area.
    Procedural Safeguards--Protection for computerized records on the 
COGH Local Area Network (LAN) includes programmed verification of valid 
user identification code and password prior to logging on to the 
system, mandatory password changes, limited log-ins, virus protection, 
and user rights/file attribute restrictions. Password protection 
imposes user name and password log-in requirements to prevent 
unauthorized access. Each user name is assigned limited access rights 
to files and directories at varying levels to control file sharing. 
Users of individually identified data protect information from public 
scrutiny. CDC employees who maintain records are instructed to check 
with the system manager prior to making disclosures of data.
    Implementation Guidelines: The safeguards outlined above are in 
accordance with the HHS Information Security Program Policy and FIPS 
Pub 200, ``Minimum Security Requirements for Federal Information and 
Information Systems.'' Data maintained on the COGH LAN is in compliance 
with OMB Circular A-130, Appendix III. Security is provided for 
information collection, processing, transmission, storage, and 
dissemination in general support systems and major applications.
    The records in this System are retained and disposed of in the 
following way: Records are retained and disposed of in accordance with 
the CDC Records Control Schedule.

VI. OMB Control Numbers, Expiration Dates, and Titles of Information 
Collection

    A. Full Title: ``Passport File, HHS/CDC/COGH.''
    OMB Control Number: 09-20-0137.
    Expiration Date: TBD.

VII. Supporting Documentation

    A. Preamble and Proposed Notice of System for publication in the 
Federal Register.
    B. Agency Rules: None
    C. Exemption Requested: None
    D. Computer Matching Report: The new system does not require a 
matching report in accordance with the computer matching provisions of 
the Privacy Act.

[FR Doc. 2010-33018 Filed 1-24-11; 8:45 am]
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