[Federal Register Volume 76, Number 1 (Monday, January 3, 2011)]
[Notices]
[Pages 111-114]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-33031]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2010-OS-0183]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary of Defense.

[[Page 112]]


ACTION: Notice to alter a system of records.

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SUMMARY: The Office of the Secretary of Defense proposes to alter a 
system of records in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action would be effective without further notice 
on February 2, 2011 unless comments are received which result in a 
contrary determination.

ADDRESSES: You may submit comments, identified by docket number and/
Regulatory Information Number (RIN) and title, by any of the following 
methods:
     Federal Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, Room 3C843, 
1160 Defense Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number or Regulatory Information Number (RIN) for this 
Federal Register document. The general policy for comments and other 
submissions from members of the public is to make these submissions 
available for public viewing on the Internet at http://www.regulations.gov as they are received without change, including any 
personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Chief, OSD/JS Privacy Office, Freedom 
of Information Directorate, Washington Headquarters Services, 1155 
Defense Pentagon, Washington, DC 20301-1155, Ms. Cindy Allard at (703) 
588-6830.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the FOR FURTHER INFORMATION CONTACT address 
above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on December 17, 2010, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: December 21, 2010.
Morgan F. Park,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0601-222 USMEPCOM

System name:
    Armed Services Military Accession Testing (November 18, 2003, 68 FR 
65045).

Changes:
    Delete entry and replace with ``DMDC 15 DoD''

System location:
    Delete entry and replace with ``U.S. Military Entrance Processing 
Command (MEPCOM), 2834 Green Bay Road, North Chicago, IL 60064-3094.
    Defense Manpower Data Center, DoD Center Monterey Bay, 400 Gigling 
Road, Seaside, CA 93955-6771.''
* * * * *

Categories of records in the system:
    Delete entry and replace with ``Individual's name, Social Security 
Number (SSN), address, telephone number, date of birth, sex, ethnic 
group identification, educational grade, rank, booklet number of ASVAB 
test, individual's plans after graduation, and individual item 
responses to ASVAB subtests, test dates and test scores.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C 136, Under Secretary of 
Defense for Personnel & Readiness; DoD Instruction 1304.12E, DoD 
Military Personnel Accession Testing Programs; Army Regulation 601-222, 
OPNAVINST 1100.5, Marine Corps Pamphlet 1130.52E, Air Force Joint 
Instruction 36-2016, and Coast Guard Command Instruction M 1130.24A, 
Armed Services Military Personnel Accession Testing Programs; and E.O. 
9397 (SSN), as amended.''

Purpose(s):
    Delete entry and replace with ``To establish eligibility for 
enlistment; verify enlistment and placement scores; verify retest 
eligibility; and provide aptitude test scores as an element of career 
guidance to participants in the DoD Student Testing Program. The data 
is also used for research, marketing evaluation, assessment of manpower 
trends and characteristics; and related statistical studies and 
reports. The data is used on a continuing basis for the purpose of 
regeneration of scores and reclassification, and score quality 
evaluation. Records are also used as a management tool for statistical 
analysis, tracking, reporting, evaluating program effectiveness and 
conducting research.''

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
these records may specifically be disclosed outside the DoD as a 
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Office of the Secretary of Defense compilation of systems of records 
notices apply to this system.''

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Delete entry and replace with ``Electronic storage media.''
* * * * *

Retention and disposal:
    Delete entry and replace with ``MEPCOM--
    Test scores transmittals and qualification test answer records are 
maintained for one year then destroyed.
    DMDC--
    Disposition pending (until the National Archives and Records 
Administration has approved the disposition, treat records as 
permanent).''

System manager(s) and address:
    Delete entry and replace with ``Deputy Director, Defense Manpower 
Data Center, DoD Center Monterey Bay, 400 Gigling Road, Seaside, CA 
93955-6771.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about them is contained in this system should 
address written inquiries to the Director, Defense Manpower Data 
Center, 1600 Wilson Blvd., Suite 400, Arlington, VA 22209-2593; or 
Deputy Director, Defense Manpower Data Center, DoD Center Monterey Bay, 
400 Gigling Road, Seaside, CA 93955-6771.
    Individual should provide his/her full name, Social Security Number 
(SSN), date tested, and signature.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about them contained in this system should address written 
inquiries to the Office of the Secretary of Defense/Joint Staff Freedom 
of Information Act Requester Service Center, 1155 Defense Pentagon, 
Washington, DC 20301-1155.

[[Page 113]]

    Individual should provide the name and number of this system of 
record notice, his/her full name, Social Security Number (SSN), date 
tested, and signature.''

Contesting record procedures:
    Delete entry and replace with ``The Office of the Secretary of 
Defense rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in Office of the 
Secretary of Defense Administrative Instruction 81; 32 CFR part 311; or 
may be obtained from the system manager.''

Record source categories:
    Delete entry and replace with ``The individual and ASVAB tests.''

Exemptions claimed for the system:
    Delete entry and replace with ``Testing or examination material 
used solely to determine individual qualifications for appointment or 
promotion in the Federal service may be exempt pursuant to 5 U.S.C. 
552a(k)(6), if the disclosure would compromise the objectivity or 
fairness of the test or examination process.
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c), 
and (e) and published in 32 CFR part 311. For additional information 
contact the system manager.''
* * * * *
DMDC 15 DoD

System name:
    Armed Services Military Accession Testing.

System location:
    U.S. Military Entrance Processing Command (MEPCOM), 2834 Green Bay 
Road, North Chicago, IL 60064-3094.
    Defense Manpower Data Center, DoD Center Monterey Bay, 400 Gigling 
Road, Seaside, CA 93955-6771.

Categories of Individuals Covered:
    Individuals who have been administered a version of the Armed 
Services Vocational Aptitude Battery (ASVAB), to include those who 
subsequently enlisted and those who did not. This applies to high 
school, college, National Civilian Community Corps, and vocational 
students who have participated in the DoD Student Testing Program 
(STP), as well as civilian applicants to the military services and 
active duty Service members.

Categories of records in the system:
    Individual's name, Social Security Number (SSN), address, telephone 
number, date of birth, sex, ethnic group identification, educational 
grade, rank, booklet number of ASVAB test, individual's plans after 
graduation, and individual item responses to ASVAB subtests, test dates 
and test scores.

Authority for maintenance of the system:
    10 U.S.C. 136, Under Secretary of Defense for Personnel & 
Readiness; DoD Instruction 1304.12E, DoD Military Personnel Accession 
Testing Programs; Army Regulation 601-222, OPNAVINST 1100.5, Marine 
Corps Pamphlet 1130.52E, Air Force Joint Instruction 36-2016, and Coast 
Guard Command Instruction M 1130.24A, Services Military Personnel 
Accession Testing Programs; and E.O. 9397 (SSN), as amended.

Purpose(s):
    To establish eligibility for enlistment; verify enlistment and 
placement scores; verify retest eligibility; and provide aptitude test 
scores as an element of career guidance to participants in the DoD 
Student Testing Program. The data is also used for research, marketing 
evaluation, assessment of manpower trends and characteristics; and 
related statistical studies and reports. The data is used on a 
continuing basis for the purpose of regeneration of scores and 
reclassification, and score quality evaluation. Records are also used 
as a management tool for statistical analysis, tracking, reporting, 
evaluating program effectiveness and conducting research.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Office of the Secretary of Defense compilation of systems of records 
notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    By individual's name and Social Security Number (SSN).

Safeguards:
    Access to records is restricted to authorized personnel having an 
official need-to-know. Automated data systems are protected by user 
identification and manual controls.

Retention and disposal:
    MEPCOM--
    Test scores transmittals and qualification test answer records are 
maintained for one year then destroyed.
    DMDC--
    Disposition pending (until the National Archives and Records 
Administration has approved the disposition, treat records as 
permanent).

System manager(s) and address:
    Deputy Director, Defense Manpower Data Center, DoD Center Monterey 
Bay, 400 Gigling Road, Seaside, CA 93955-6771.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Director, Defense Manpower Data Center, 1600 Wilson Blvd., Suite 
400, Arlington VA 22209-2593; or Deputy Director, Defense Manpower Data 
Center, DoD Center Monterey Bay, 400 Gigling Road, Seaside, CA 93955-
6771.
    Individual should provide his/her full name, Social Security Number 
(SSN), date tested, and signature.

Record access procedures:
    Individuals seeking access to information about them contained in 
this system should address written inquiries to the Office of the 
Secretary of Defense/Joint Staff Freedom of Information Act Requester 
Service Center, 1155 Defense Pentagon, Washington, DC 20301-1155.
    Individual should provide the name and number of this system of 
record notice; his/her full name, Social Security Number (SSN), date 
tested, and signature.

Contesting record procedures:
    The Office of the Secretary of Defense rules for accessing records, 
for contesting contents and appealing initial agency determinations are 
published in Office of the Secretary of Defense Administrative 
Instruction 81; 32 CFR part 311; or may be obtained from the system 
manager.

Record source categories:
    The individual and ASVAB tests.

Exemptions claimed for the system:
    Testing or examination material used solely to determine individual

[[Page 114]]

qualifications for appointment or promotion in the Federal service may 
be exempt pursuant to 5 U.S.C. 552a(k)(6), if the disclosure would 
compromise the objectivity or fairness of the test or examination 
process.
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c), 
and (e) and published in 32 CFR part 311. For additional information 
contact the system manager.

[FR Doc. 2010-33031 Filed 12-30-10; 8:45 am]
BILLING CODE 5001-06-P