[Federal Register Volume 75, Number 229 (Tuesday, November 30, 2010)]
[Notices]
[Pages 74089-74091]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-30216]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
December 30, 2010. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    Fax: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full

[[Page 74090]]

description of the records at the file unit level as well as their 
disposition. If NARA staff has prepared an appraisal memorandum for the 
schedule, it too includes information about the records. Further 
information about the disposition process is available on request.

Schedules Pending

    1. Department of the Army, Agency-wide (N1-AU-10-34, 1 item, 1 
temporary item). Master files of an electronic information system used 
to identify and prioritize construction and repair projects for 
Installation Management Command.
    2. Department of the Army, Agency-wide (N1-AU-10-58, 3 items, 3 
temporary items). Master files of electronic information systems that 
contain maintenance and repair management information, including work 
plans, inventories, inspections, and budgeting information.
    3. Department of the Army, Agency-wide (N1-AU-10-63, 1 item, 1 
temporary item). Master files of an electronic information system that 
contains energy consumption data for active Army, Reserve, and National 
Guard installations.
    4. Department of the Army, Agency-wide (N1-AU-11-24, 1 item, 1 
temporary item). Master files of an electronic information system 
containing information on inventories of military equipment and 
ammunition.
    5. Department of Commerce, Census Bureau (N1-29-10-5, 66 items, 45 
temporary items). Records relating to the 2010 Census, covering such 
processes as address list development, testing of approaches and 
techniques for implementing the census, data collection, capture and 
processing, and resolution of challenges to counts. Proposed for 
permanent retention are scanned images of respondent census forms; the 
Individual Census Record File containing response data and linkage 
information to the scanned images; summary data files that provide 
population totals and counts of population characteristics sorted at a 
variety of geographic levels; a public use microdata sample file 
providing demographic, social, economic, and housing data for a sample 
of the population; record set of publications, studies, and reports; 
and geographic products and outputs, including maps showing boundaries 
and names of geographic areas covered by the census and thematic maps 
illustrating the distribution of population characteristics.
    6. Department of Health and Human Services, Office of the Secretary 
(N1-468-10-2, 1 item, 1 temporary item). Master files of an electronic 
information system containing data about grants awarded by all 
operating divisions of the Department of Health and Human Services.
    Department of Homeland Security, U.S. Citizenship and Immigration 
Services (N1-566-10-4, 1 item, 1 temporary item). Master files of an 
electronic information system containing information necessary to 
support monitoring and compliance activities for researching and 
managing misuse, abuse, discrimination, breach of privacy, and 
fraudulent use of immigration status verification information.
    7. Department of Homeland Security, U.S. Coast Guard (N1-26-10-1, 3 
items, 3 temporary items). Master files and outputs of an electronic 
information system used to provide Search and Rescue authorities with 
accurate information on the positions and characteristics of vessels 
near a reported distress.
    8. Department of the Interior, National Business Center, (N1-48-09-
4, 1 item, 1 temporary item). Master files of an electronic information 
system used to catalog materials housed in the agency's library system, 
including titles, authors, subject headings, call numbers, and 
bibliographic entries.
    9. Department of the Interior, National Business Center, (N1-48-09-
4, 1 item, 1 temporary item). Master files of an electronic information 
system used to catalog materials housed in the agency's museum system, 
including information used to identify and track museum objects.
    10. Department of Justice, Tax Division (N1-60-09-57, 1 item, 1 
temporary item). Master files of an electronic information system 
containing human resources tracking data.
    11. Department of Justice, Justice Management Division (N1-60-10-
22, 1 item, 1 temporary item). Files maintained by the Special 
Authorizations Unit approving the use of funds to cover expenses for 
witnesses appearing in Federal courts on behalf of the Department of 
Justice attorneys.
    12. Department of Labor, Occupational Safety and Health 
Administration (N1-100-07-1, 20 items, 14 temporary items). Records 
pertaining to the Voluntary Protection Program and Strategic 
Partnership Program, including site approval files, administrative 
documents, outreach materials, and verification reports. Proposed for 
permanent retention are program policy files.
    13. Department of State, Bureau of Administration (N1-059-10-16, 13 
items, 13 temporary items). Master files and reports of an electronic 
information system that contains data on the agency's Freedom of 
Information Act requests and responses, including full and partial 
releases and denied requests. Also includes non-responsive documents, 
internal research requests, ethics in government and constituent 
congressional requests, special collections, pre-publication reviews of 
manuscripts, and other review requests. Statistical and case management 
reports are also covered on this schedule.
    14. Department of State, Bureau of Administration (N1-59-10-17, 13 
items, 13 temporary items). Records include department notices and 
announcements; post reports; records related to requesting, tracking, 
and billing for printing jobs; service reports for equipment; records 
related to ordering and maintaining photocopiers; master files of an 
electronic information system containing information on publication 
distribution; and an intranet site. The intranet site contains notices 
and announcements, post reports, post information, photos, forms, and 
other product and service information for the Office of Global 
Publishing Solutions.
    15. Administrative Office of the United States Courts, Agency-wide 
(N1-116-10-1, 1 item, 1 temporary item). Working papers used in 
conducting voluntary management reviews.
    16. Export-Import Bank of the United States, Agency-wide (N1-275-
10-6, 1 item, 1 temporary item). Master files of an electronic 
information system used to validate data used for reporting 
requirements for medium-term loan guarantees, insurance policies, and 
working capital.
    17. National Aeronautics and Space Administration, Agency-wide (N1-
255-10-2, 3 items, 3 temporary items). Master files of electronic 
information systems containing information on quality and management, 
including audits, evaluations, quality reports, customer feedback 
surveys, survey responses, and corrective actions.
    18. National Aeronautics and Space Administration, Agency-wide (N1-
255-10-5, 24 items, 21 temporary items). Records relating to 
environmental management files, including routine correspondence, 
baseline documents, summaries, monitoring activities, waste manifests, 
permit applications, and functional review reports. Proposed for 
permanent retention are records and waste manifests of significant 
programs, projects, and incidents that have large impacts on the 
environment.

[[Page 74091]]

    19. National Archives and Records Administration, Office of the 
General Counsel (DAA-64-2010-5, 1 item, 1 temporary item). Master files 
of an electronic information system used to track garnishment actions.
    20. National Mediation Board, Agency-wide (N1-13-11-1, 4 items, 1 
temporary item). Records of the Presidential Emergency Boards, 
including routine case notes. Proposed for permanent retention are 
official case files and reports.

    Dated: November 24, 2010.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 2010-30216 Filed 11-29-10; 8:45 am]
BILLING CODE 7515-01-P