[Federal Register Volume 75, Number 224 (Monday, November 22, 2010)]
[Notices]
[Pages 71090-71092]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-29335]


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DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID USAF-2010-0030]


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to add a system of records.

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SUMMARY: The Department of the Air Force is proposing to add a system 
of records notice in its existing inventory of records systems subject 
to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on December 22, 2010 
unless comments are received that would result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and/
Regulatory Information Number (RIN) and title, by any of the following 
methods:
     Federal Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, Room 3C843, 
1160 Defense Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number or Regulatory Information Number (RIN) for this 
Federal Register document. The general policy for comments and other 
submissions from members of the public is to make these submissions 
available for public viewing on the Internet at http://www.regulations.gov as they are received without change, including any 
personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Department of the Air Force Privacy 
Office, Air Force Privacy Act Office, Office of Warfighting Integration 
and Chief Information officer, ATTN: SAF/XCPPI, 1800 Air Force 
Pentagon, Washington, DC 20330-1800, Mr. Charles J. Shedrick, 703-696-
6488.

[[Page 71091]]


SUPPLEMENTARY INFORMATION: The Department of the Air Force systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the FOR FURTHER INFORMATION CONTACT address above.
    The proposed systems reports, as required by 5 United States Code 
552a(r) of the Privacy Act, were submitted on November 17, 2010 to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget pursuant to paragraph 4c of Appendix I to 
Office of Management and Budget Circular No. A-130, ``Federal Agency 
Responsibilities for Maintaining Records About Individuals,'' dated 
February 8, 1996, (February 20, 1996, 61 Federal Register 6427).

    Dated: November 17, 2010.
Morgan F. Park,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F065 AF FMP

System name:
    Financial Management Workflow.

System location:
    Located on servers hosted in Building 7510, Ellsworth Air Force 
Base, SD 57706-4853.
    Air Force Financial Services Center Information Technology Team and 
the 28th Communications Squadron, Ellsworth Air Force Base, SD 57706-
4853.

Categories of individuals covered by the system:
    Military and civilian personnel assigned to the Air Force and 
Combatant Commands under the auspices of the Department of the Air 
Force.

Categories of records in the system:
    All open travel orders and military pay effecting transactions, 
with data that includes; Social Security Number (SSN), name, grade, 
address, date of birth, transaction ID, document or travel order number 
and other demographic data, as required by routine military pay or 
travel pay financial transaction documentation.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force and E.O. 9397 (SSN), as 
amended.

Purpose(s):
    This system will enable the implementation of centralized records 
management across the Air Force Financial Service community. This 
system will also facilitate processing of financial transactions 
including Military Pay (MilPay), Travel Pay (TDY); Retirement & 
Separation; Civilian Permanent Change of Station (CivPCS); Debts; and 
Disbursements. The system will also be used by Call Center personnel to 
access financial service records to assist base Financial Service 
Offices and Air Force customers world-wide.

Routine uses of records maintained in the system including categories 
of users and the purpose of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the (DoD) as a routine use pursuant 
to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' published at the beginning of the 
Air Force's compilation of record system notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media and paper records.

Retrievability:
    Name, Social Security Number (SSN) and/or transaction ID, document 
or travel order.

Safeguards:
    Data is stored in the Ellsworth AFB facility designated to host the 
Financial Management Workflow. Records are accessed by users with the 
appropriate profiles or roles and by persons responsible for servicing 
the record system in performance of their official duties.

Retention and disposal:
    Cut off at the end of the fiscal year. Retain paper records for one 
year after cut off, then transfer to a Federal Records Center where 
they will be destroyed 6 years and 3 months after cutoff. If documents 
are scanned and maintained electronically, retain electronic records 
for 6 years and 3 months after cutoff.

System manager(s) and address:
    Program Manager, SAF/FMP (AFFSO), 1940 Allbrook Dr., Bldg. 1, 
Wright Patterson Air Force Base, OH 45433-5349. 
mailto:[email protected].

Notification Procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the system manager above.
    For verification purposes, individuals should provide their full 
name, Social Security Number (SSN), any details which may assist in 
locating records, and their signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:

If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United State of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the system 
manager above.
    For verification purposes, individuals should provide their full 
name, Social Security Number (SSN), any details which may assist in 
locating records, and their signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:

If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United States of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.

If executed within the United States, its territories, possessions, or 
commonwealths:
    `I declare (or certify, verify, or state) under penalty of perjury 
that the foregoing is true and correct. Executed on (date). 
(Signature)'.

Contesting records procedures:
    The Air Force's rules for accessing records and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 37-123; 32 CFR part 806b; or may be obtained from 
the system manager.

Record source categories:
    Information is obtained from the individual and financial 
management technicians.

[[Page 71092]]

Exemptions claimed for the system:
    None.
[FR Doc. 2010-29335 Filed 11-19-10; 8:45 am]
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