[Federal Register Volume 75, Number 212 (Wednesday, November 3, 2010)]
[Notices]
[Pages 67781-67783]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-27766]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
December 3, 2010. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be
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provided once the appraisal is completed. Requesters will be given 30
days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting the Life Cycle Management Division (NWML)
using one of the following means:
Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
E-mail: [email protected].
Fax: 301-837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle
Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1539. E-mail: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Agriculture, Grain Inspection, Packers, and
Stockyard Administration (N1-545-08-9, 4 items, 2 temporary items).
Records of standing committees, including routine policy administrative
files and non-substantive reports. Proposed for permanent retention are
agendas, minutes, substantive reports, annual summaries, and records
documenting official board and committee accomplishments.
2. Department of Agriculture, Office of the Chief Economist (N1-16-
10-6, 1 item, 1 temporary item). Master file of an electronic
information system used to manage world agriculture supply and demand
estimates and records.
3. Department of Agriculture, Office of the Chief Financial Officer
(N1-16-10-7, 2 items, 2 temporary items). Master files of an electronic
information system containing individual employee pay records.
4. Department of the Army, Agency-wide (N1-AU-10-86, 1 item, 1
temporary item). Master files of an electronic information system used
to create, manage, maintain, and process the lifecycle for all parts
estimated or manufactured at Watervliet Arsenal. Included are inventory
forms, tooling transfers, issue and return receipts, work order
requests, and operational process approvals.
5. Department of the Army, Agency-wide (N1-AU-10-90, 1 item, 1
temporary item). Master files of an electronic information system used
to enable applicants to apply online for agency job vacancies.
6. Department of Education, Office of Management (N1-441-09-15, 3
items, 3 temporary items). Records of the Federal Student Aid program,
including master files of electronic information systems used to
provide oversight, compliance, and improvement services and monitor the
performance of schools that participate in Title IV programs.
7. Department of Education, Office of Management (N1-441-09-16, 6
items, 6 temporary items). Master files of electronic information
systems used to support the servicing, consolidation, and collection of
Federal student aid obligations. The data includes financial
statements, promissory notes, payment history, and other related
documents.
8. Department of Education, Office of Postsecondary Education (N1-
441-09-19, 4 items, 4 temporary items). Records relating to
institutions seeking accreditation, including petitions, reports,
accrediting decisions, and related correspondence. Also included are
master files of an electronic information system containing
applications, petitions, and agency reports used in the accreditation
process.
9. Department of Health and Human Services, Centers for Medicare
and Medicaid Services (N1-440-10-8, 1 item, 1 temporary item). Master
files of an electronic information system used to administrate
registration for educational and training sessions.
10. Department of Health and Human Services, Food and Drug
Administration (N1-88-09-4, 48 items, 47 temporary items). Records of
the Center for Veterinary Medicine, including subject files;
correspondence; working group files; animal drug pre-marketing and
marketing applications and related documentation; master files of an
electronic system used to track loans of drug master files;
investigational food additive files; food additive petitions; generally
recognized as safe notifications and petitions; animal drug experience
reports; medicated feed mill licensing files; and master files of an
electronic system containing aquaculture information extracted from
animal drug applications. Proposed for permanent retention are approved
new animal drug product lists (Green Book).
11. Department of Homeland Security, U.S. Immigration and Customs
Enforcement (N1-567-10-8, 2 items, 2 temporary items). Master files of
an electronic information system containing case information regarding
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suspended and debarred contractors, and related paper case files.
12. Department of Homeland Security, U.S. Immigration and Customs
Enforcement (N1-567-10-18, 2 items, 2 temporary items). Case files
containing voluntary enrollment forms and correspondence, and master
files of an electronic information system containing victim and alien
offender data to facilitate victim notification.
13. Department of Homeland Security, U.S. Immigration and Customs
Enforcement (N1-567-10-19, 1 item, 1 temporary item). Master files of a
legacy electronic information system containing case management
information for alien detention and removal.
14. Department of Homeland Security, U.S. Immigration and Customs
Enforcement (N1-567-10-20, 2 items, 2 temporary items). Master files of
an electronic information system containing information about selectees
for vacant positions.
15. Department of Justice, Tax Division (N1-60-09-1, 1 item, 1
temporary item). Memoranda documenting settlements in tax cases from
the 1950s and 1960s.
16. Department of Justice, Justice Management Division (N1-60-10-
14, 2 items, 2 temporary items). Record copy of and background
information for the Security Program Operating Manual.
17. Department of Justice, United States Attorneys' Offices (N1-
118-09-2, 1 item, 1 temporary item). Master files of electronic
information systems used to compile intelligence information from other
existing systems for case research and investigations.
18. Department of the Treasury, Internal Revenue Service (N1-58-10-
5, 3 items, 3 temporary items). Master files, outputs, and system
documentation of an electronic information system used to collect data
and statistics about revenue from enforcement activities.
19. Department of the Treasury, Internal Revenue Service (N1-58-10-
12, 1 item, 1 temporary item). Credit Bureau audit records used to
fulfill information requests from credit bureau vendors.
20. Department of the Treasury, Internal Revenue Service (N1-58-10-
13 1 item, 1 temporary item). Master files of an electronic information
system used to extract data from other systems and track case inventory
of statistics of income for large- and mid-sized business.
21. Department of Veterans Affairs, Veterans Health Administration
(N1-15-10-7, 5 items, 5 temporary items). Records relating to the
credentialing of agency employees and health care facilities providing
care for veterans.
22. Defense Logistics Agency, Agency-wide (N1-361-10-4, 4 items, 4
temporary items). Master files and outputs of electronic information
systems used to track inventories, ordering, and distribution of map
products.
23. Environmental Protection Agency, Agency-wide (N1-412-09-18, 1
item, 1 temporary item). Master files of an electronic information
system used to disseminate beach water quality and swimming advisory
data.
24. Federal Maritime Commission, Office of the Managing Director
(N1-358-09-9, 4 items, 4 temporary items). Administrative records
including commission orders, policies, and standard operating
procedures. Included is the intranet website containing employee forms,
telephone directory, agency policies, notifications, and links to
agency web applications.
25. U.S. Agency for International Development, Office of the
Inspector General (N1-286-09-9, 1 item, 1 temporary item). Master files
of an electronic information system used to manage correspondence and
workflow.
Dated: October 27, 2010.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 2010-27766 Filed 11-2-10; 8:45 am]
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