[Federal Register Volume 75, Number 194 (Thursday, October 7, 2010)]
[Notices]
[Pages 62149-62151]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-25408]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
November 8, 2010. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e)).
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.

[[Page 62150]]

    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.
    Schedules Pending:
    1. Department of Agriculture, Grain Inspection, Packers, and 
Stockyards Administration (N1-545-08-20, 2 items, 2 temporary items). 
Records relating to the policy and guidelines of the agency's Equal 
Employment Opportunity program, including records related to developing 
special emphasis programs.
    2. Department of the Army, Agency-wide (N1-AU-10-68, 1 item, 1 
temporary item). Master files of an electronic information system used 
in association with the Army Substance Abuse Program. Included are drug 
and alcohol abuse testing and treatment data, patient background 
information, progress reports, and counselor observations.
    3. Department of the Army, Agency-wide (N1-AU-10-104, 1 item, 1 
temporary item). Master files of an electronic information system used 
to automate the maintenance and logistics activities of the aircraft 
used in Army aviation units. Included are parts and work orders 
information, maintenance and logistics reports, inspection information, 
and aircraft and crew history reports.
    4. Department of Commerce, Bureau of Economic Analysis (N1-375-10-
2, 6 items, 3 temporary items). Records of the Communications Division 
including art work and background files for the Survey of Current 
Business, as well as media advisory files. Proposed for permanent 
retention are record copies of news releases and agency publications, 
including Survey of Current Business.
    5. Department of Health and Human Services, Administration for 
Children and Families (N1-292-10-1, 1 item, 1 temporary item). Master 
files of an electronic information system used to track information 
regarding victims of human trafficking in order to issue certification 
and eligibility letters.
    6. Department of Health and Human Services, Agency for Healthcare 
Research and Quality (N1-510-09-8, 1 item, 1 temporary item). Master 
files of an electronic information system used to track agency 
publications through the editorial process and capture bibliographic 
information for printed publications.
    7. Department of Health and Human Services, Agency for Healthcare 
Research and Quality (N1-510-09-10, 1 item, 1 temporary item). Master 
files of an electronic information system used to disseminate 
information about resources relating to the adoption of health 
information technology.
    8. Department of Homeland Security, Federal Emergency Management 
Agency (N1-311-10-2, 1 item, 1 temporary item). Informal legal opinions 
that do not contain significant opinions, analysis, conclusions, 
advice, or interpretations and do not pertain to significant policy-
making or major activities.
    9. Department of Homeland Security, U.S. Citizenship and 
Immigration Services (N1-566-10-3, 3 items, 3 temporary items). 
Electronic database and paper forms used for tracking aliens' changes 
of address.
    10. Department of Homeland Security, U.S. Coast Guard (N1-26-08-5, 
7 items, 4 temporary items). Merchant Mariner personnel files from 1968 
to the present, licensing files from 1968 to the present, and master 
files of an electronic information system containing licensing records 
and personnel information. Proposed for permanent retention are paper 
and microfilm copies of personnel jackets from 1919 to 1967, paper and 
microform copies of licensing files from 1897 to 1967, and officer 
licensing files index cards from 1947 to 1981.
    11. Department of Homeland Security, U.S. Immigration and Customs 
Enforcement (N1-567-09-07, 1 item, 1 temporary item). Master files of 
an electronic information system containing immigration case 
documentation and attorneys' notes.
    12. Department of Homeland Security, U.S. Immigration and Customs 
Enforcement (N1-567-10-15, 2 items, 2 temporary items). Master files of 
an electronic information system containing imaged copies of electronic 
data seized during an investigation, associated case information, and 
reports created by computer forensics agents.
    13. Department of Homeland Security, U.S. Immigration and Customs 
Enforcement (N1-567-10-16, 4 items, 4 temporary items). Master files of 
an electronic information system containing imaged copies of electronic 
storage devices seized during an investigation. Also included are 
printouts of search results and individual documents.
    14. Department of Homeland Security, U.S. Secret Service (N1-87-10-
4, 2 items, 2 temporary items). Master files of an electronic 
information system used to report and research counter surveillance 
incident source data.
    15. Department of Homeland Security, U.S. Secret Service (N1-87-10-
5, 3 items, 2 temporary items). Electronic data relating to persons of 
interest for possible criminal activity that is of a routine nature. 
Proposed for permanent retention is electronic data relating to persons 
of interest when the data relates to unique and significant 
intelligence-related matters.
    16. Department of Homeland Security, U.S. Secret Service (N1-87-10-
6, 1 item, 1 temporary item). Non-investigative case files that track 
the seizure and forfeiture of property.
    17. Department of the Interior, Office of the Secretary (N1-48-08-
14, 1 item, 1 temporary item). Master files of an electronic 
information system used to track work orders, expenses, and other 
information relating to equipment and buildings.
    18. Department of Justice, Bureau of Prisons (N1-129-09-3, 3 items, 
2 temporary items). Master files of an electronic information system 
used to notify staff in emergency situations and provide reference 
copies of emergency procedures. Proposed for permanent retention are 
emergency operations directives and planning reports.
    19. Department of Justice, Executive Office for United States 
Attorneys (N1-118-10-4, 1 item, 1 temporary item). Master files of an 
electronic information system used to submit and evaluate incident 
reports.
    20. Department of Justice, Federal Bureau of Investigation (N1-65-
10-9, 5 items, 4 temporary items). Training records of the Laboratory 
Division Evidence Response Team. Proposed for permanent retention are 
crime scene files. Mission, goals, objectives, and program review files 
were previously approved as permanent.
    21. Department of Justice, Federal Bureau of Investigation (N1-65-
10-31, 4 items, 4 temporary items). Master files, outputs, audit logs, 
and administrative records of an electronic information system used to 
access intelligence and investigative data.
    22. Department of Transportation, Federal Highway Administration 
(N1-406-09-25, 11 items, 11 temporary

[[Page 62151]]

items). Highway safety program records of the Federal-Aid Divisions 
(field offices) including pedestrian safety files; correspondence; 
highway safety improvement and safety commission files; records 
documenting state compliance with 23 U.S.C. 154, 159, 163, and 164; 
safe school route, railroad crossing, and rural road program files; and 
strategic highway safety program files.
    23. Department of the Treasury, Internal Revenue Service (N1-58-10-
7, 3 items, 3 temporary items). Master files, outputs, and system 
documentation of an electronic information system used to research tax 
return, enforcement, and compliance data.
    24. Court Services and Offender Supervision Agency, Re-Entry and 
Sanction Center (N1-562-10-1, 1 item, 1 temporary item). Resident files 
for offenders sentenced to life parole terms, including assessments, 
education records, financial transactions, and medical, criminal, and 
employment history.

    Dated: October 1, 2010.
Sharon Thibodeau,
Deputy Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 2010-25408 Filed 10-6-10; 8:45 am]
BILLING CODE 7515-01-P