[Federal Register Volume 75, Number 184 (Thursday, September 23, 2010)]
[Notices]
[Pages 57985-57987]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-23806]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
October 25, 2010. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting the Life Cycle Management Division (NWML)
using one of the following means:
Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
E-mail: [email protected].
FAX: 301-837-3698.
Requesters must cite the control number, which appears in parentheses
after the name of the agency which submitted the schedule, and must
provide a mailing address. Those who desire appraisal reports should so
indicate in their request.
FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle
Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1539. E-mail: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition
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instructions may be applied to records regardless of the medium in
which the records are created and maintained. Items included in
schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Agriculture, Office of Procurement and Property
Management (N1-16-09-2, 1 item, 1 temporary item). Master files of an
electronic information system used to administer improvement plans for
lands managed by the agency that are affected by hazardous materials.
2. Department of Agriculture, Rural Development (N1-572-09-10, 1
item, 1 temporary item). Master files of an electronic information
system used to manage budgets and track the distribution of funds for
loan and grant programs.
3. Department of Agriculture, Rural Development (N1-572-09-11, 1
item, 1 temporary item). Master files of an electronic information
system used to administer mail handling processes.
4. Department of Agriculture, Food and Nutrition Service (N1-462-
09-5, 7 items, 7 temporary items). Correspondence files relating to
applications for organizations to qualify for Supplemental Nutrition
Assistance Program authorization.
5. Department of the Interior, Office of the Secretary (N1-48-10-1,
72 items, 51 temporary items). Low-level staff policy development and
support files, congressional and litigation document production files,
Regulatory Flexibility Act files, electronic tracking system and other
records relating to cyber security, Quality of Government Information
files, master files and claims files relating to firefighter and law
enforcement officers' retirement benefits, master files and other
records relating to real property appraisal services, and planning,
budget, and other files regarding Year 2000 computer conversion
activities. Proposed for permanent retention are policy development and
support files of the Secretary, Deputy Secretary, Inspector General,
and other high-level officials, public information releases and
publications, Take Pride in America program records, newsletters and
advisory board decisions regarding firefighter and law enforcement
officers' retirement benefits, policy and guidance files regarding real
property appraisal services, historically significant audiovisual
recordings and photographs, and court order and report files including
Indian Fiduciary Trust records.
6. Department of Justice, Office of the Inspector General (N1-60-
10-28, 2 items, 2 temporary items). Master files and outputs of an
electronic information system used to collect customer feedback from
Inspector General units on the adequacy of administrative support
provided by the Management and Planning Office.
7. Department of Justice, Federal Bureau of Investigation (N1-65-
10-8, 7 items, 4 temporary items). Records of the Office of General
Counsel pertaining to intelligence activities that might be appropriate
for reporting to the President's Intelligence Oversight Board. Included
are administrative files, canvas and response files regarding possible
incidents, and tracking databases. Proposed for permanent retention are
policy files, reports and adjudications, and correspondence with the
Director of National Intelligence, President's Intelligence Oversight
Board, and Department of Justice.
8. Department of Justice, Federal Bureau of Investigation (N1-65-
10-22, 1 item, 1 temporary item). Case files relating to identifying
missing and unidentified persons using the National DNA Index System.
9. Department of Justice, Federal Bureau of Investigation (N1-65-
10-25, 3 items, 3 temporary items). Master files, outputs, and audit
logs of an electronic information system use to track the dissemination
of intelligence reports.
10. Department of Justice, Federal Bureau of Investigation (N1-65-
10-29, 7 items, 7 temporary items). Language testing and assessment
records, including master sets of tests, test development files, and
master files and outputs of an electronic information system used to
track information about individuals under assessment.
11. Department of Justice, Federal Bureau of Investigation (N1-65-
10-32, 1 item, 1 temporary item). Transmittal forms requesting the
creation of an index entry in the Electronic Surveillance Recordkeeping
system.
12. Department of Justice, Federal Bureau of Investigation (N1-65-
10-33, 2 items, 1 temporary item). Outputs of an electronic information
system used to manage congressional and executive level correspondence.
Proposed for permanent retention are master files containing the
correspondence and related metadata.
13. Department of Labor, Office of the Assistant Secretary for
Administration and Management (N1-174-09-5, 2 items, 2 temporary
items). Master files of an electronic information system used by the
agency to recruit employees.
14. Department of State, All Foreign Service Posts (N1-84-09-2, 21
items, 21 temporary items). Master files of electronic information
systems used to issue or refuse immigrant and non-immigrant visas. Also
included are paper copies of immigrant and non-immigrant visa
application forms and case files of abandoned or withdrawn visa
applications.
15. Department of State, Bureau of Public Affairs (N1-59-10-1, 19
items, 9 temporary items). Records of the Office of the Historian
related to the publication of Foreign Relations of the United States,
including compilations and copies of documents to be used in published
volumes, master files of an electronic information system used to track
information about documents in the publication, administrative records
of the Advisory Committee on Historical Diplomatic Documentation,
reference materials, office Web site content, and working files.
Proposed for permanent retention are clearance files, published volumes
of Foreign Relations of the United States, master files of electronic
information systems containing information about officers of the
Department and the history of diplomatic relations with foreign
countries, original research and educational publications, program
files
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of the Historian and the Advisory Committee on Historical Diplomatic
Documentation, and diplomatic and consular card files.
16. Export-Import Bank of the United States, Agency-wide (N1-275-
10-5, 3 items, 3 temporary items). Master files and outputs of an
electronic information system used to aggregate and report data on
agency financial products.
17. Office of the Director of National Intelligence, Office of the
Deputy Director of National Intelligence for Analysis (N1-576-09-3, 28
items, 13 temporary items). Records include non-substantive working
papers and drafts, lower-level working group and committee files,
analyst telephone books and resources catalog, office copies of budget
files, training materials, analytic metrics, routine briefings files,
community support files, and other records of a routine or transitory
nature associated with the analysis program. Proposed for permanent
retention are outgoing correspondence, other program records, and
appointment calendars of the Deputy Director, board and working group
files, analytic mission program files, records associated with final
national intelligence priorities, daily compendium of finished
intelligence documents, outreach and presentation files, ombudsman
final recommendation files, evaluations of intelligence products,
analytic initiatives case files, analytic improvement guidance, major
briefing materials, program records for analytic technology and
transformation, and substantive working papers and drafts.
Dated: September 17, 2010.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 2010-23806 Filed 9-22-10; 8:45 am]
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