[Federal Register Volume 75, Number 184 (Thursday, September 23, 2010)]
[Notices]
[Pages 57985-57987]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-23806]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
October 25, 2010. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.

Requesters must cite the control number, which appears in parentheses 
after the name of the agency which submitted the schedule, and must 
provide a mailing address. Those who desire appraisal reports should so 
indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition

[[Page 57986]]

instructions may be applied to records regardless of the medium in 
which the records are created and maintained. Items included in 
schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Office of Procurement and Property 
Management (N1-16-09-2, 1 item, 1 temporary item). Master files of an 
electronic information system used to administer improvement plans for 
lands managed by the agency that are affected by hazardous materials.
    2. Department of Agriculture, Rural Development (N1-572-09-10, 1 
item, 1 temporary item). Master files of an electronic information 
system used to manage budgets and track the distribution of funds for 
loan and grant programs.
    3. Department of Agriculture, Rural Development (N1-572-09-11, 1 
item, 1 temporary item). Master files of an electronic information 
system used to administer mail handling processes.
    4. Department of Agriculture, Food and Nutrition Service (N1-462-
09-5, 7 items, 7 temporary items). Correspondence files relating to 
applications for organizations to qualify for Supplemental Nutrition 
Assistance Program authorization.
    5. Department of the Interior, Office of the Secretary (N1-48-10-1, 
72 items, 51 temporary items). Low-level staff policy development and 
support files, congressional and litigation document production files, 
Regulatory Flexibility Act files, electronic tracking system and other 
records relating to cyber security, Quality of Government Information 
files, master files and claims files relating to firefighter and law 
enforcement officers' retirement benefits, master files and other 
records relating to real property appraisal services, and planning, 
budget, and other files regarding Year 2000 computer conversion 
activities. Proposed for permanent retention are policy development and 
support files of the Secretary, Deputy Secretary, Inspector General, 
and other high-level officials, public information releases and 
publications, Take Pride in America program records, newsletters and 
advisory board decisions regarding firefighter and law enforcement 
officers' retirement benefits, policy and guidance files regarding real 
property appraisal services, historically significant audiovisual 
recordings and photographs, and court order and report files including 
Indian Fiduciary Trust records.
    6. Department of Justice, Office of the Inspector General (N1-60-
10-28, 2 items, 2 temporary items). Master files and outputs of an 
electronic information system used to collect customer feedback from 
Inspector General units on the adequacy of administrative support 
provided by the Management and Planning Office.
    7. Department of Justice, Federal Bureau of Investigation (N1-65-
10-8, 7 items, 4 temporary items). Records of the Office of General 
Counsel pertaining to intelligence activities that might be appropriate 
for reporting to the President's Intelligence Oversight Board. Included 
are administrative files, canvas and response files regarding possible 
incidents, and tracking databases. Proposed for permanent retention are 
policy files, reports and adjudications, and correspondence with the 
Director of National Intelligence, President's Intelligence Oversight 
Board, and Department of Justice.
    8. Department of Justice, Federal Bureau of Investigation (N1-65-
10-22, 1 item, 1 temporary item). Case files relating to identifying 
missing and unidentified persons using the National DNA Index System.
    9. Department of Justice, Federal Bureau of Investigation (N1-65-
10-25, 3 items, 3 temporary items). Master files, outputs, and audit 
logs of an electronic information system use to track the dissemination 
of intelligence reports.
    10. Department of Justice, Federal Bureau of Investigation (N1-65-
10-29, 7 items, 7 temporary items). Language testing and assessment 
records, including master sets of tests, test development files, and 
master files and outputs of an electronic information system used to 
track information about individuals under assessment.
    11. Department of Justice, Federal Bureau of Investigation (N1-65-
10-32, 1 item, 1 temporary item). Transmittal forms requesting the 
creation of an index entry in the Electronic Surveillance Recordkeeping 
system.
    12. Department of Justice, Federal Bureau of Investigation (N1-65-
10-33, 2 items, 1 temporary item). Outputs of an electronic information 
system used to manage congressional and executive level correspondence. 
Proposed for permanent retention are master files containing the 
correspondence and related metadata.
    13. Department of Labor, Office of the Assistant Secretary for 
Administration and Management (N1-174-09-5, 2 items, 2 temporary 
items). Master files of an electronic information system used by the 
agency to recruit employees.
    14. Department of State, All Foreign Service Posts (N1-84-09-2, 21 
items, 21 temporary items). Master files of electronic information 
systems used to issue or refuse immigrant and non-immigrant visas. Also 
included are paper copies of immigrant and non-immigrant visa 
application forms and case files of abandoned or withdrawn visa 
applications.
    15. Department of State, Bureau of Public Affairs (N1-59-10-1, 19 
items, 9 temporary items). Records of the Office of the Historian 
related to the publication of Foreign Relations of the United States, 
including compilations and copies of documents to be used in published 
volumes, master files of an electronic information system used to track 
information about documents in the publication, administrative records 
of the Advisory Committee on Historical Diplomatic Documentation, 
reference materials, office Web site content, and working files. 
Proposed for permanent retention are clearance files, published volumes 
of Foreign Relations of the United States, master files of electronic 
information systems containing information about officers of the 
Department and the history of diplomatic relations with foreign 
countries, original research and educational publications, program 
files

[[Page 57987]]

of the Historian and the Advisory Committee on Historical Diplomatic 
Documentation, and diplomatic and consular card files.
    16. Export-Import Bank of the United States, Agency-wide (N1-275-
10-5, 3 items, 3 temporary items). Master files and outputs of an 
electronic information system used to aggregate and report data on 
agency financial products.
    17. Office of the Director of National Intelligence, Office of the 
Deputy Director of National Intelligence for Analysis (N1-576-09-3, 28 
items, 13 temporary items). Records include non-substantive working 
papers and drafts, lower-level working group and committee files, 
analyst telephone books and resources catalog, office copies of budget 
files, training materials, analytic metrics, routine briefings files, 
community support files, and other records of a routine or transitory 
nature associated with the analysis program. Proposed for permanent 
retention are outgoing correspondence, other program records, and 
appointment calendars of the Deputy Director, board and working group 
files, analytic mission program files, records associated with final 
national intelligence priorities, daily compendium of finished 
intelligence documents, outreach and presentation files, ombudsman 
final recommendation files, evaluations of intelligence products, 
analytic initiatives case files, analytic improvement guidance, major 
briefing materials, program records for analytic technology and 
transformation, and substantive working papers and drafts.

    Dated: September 17, 2010.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 2010-23806 Filed 9-22-10; 8:45 am]
BILLING CODE 7515-01-P