[Federal Register Volume 75, Number 155 (Thursday, August 12, 2010)]
[Notices]
[Pages 48994-48996]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-20043]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
September 13, 2010. Once the appraisal of the records is completed, 
NARA will send a copy of the schedule. NARA staff usually prepare 
appraisal memorandums that contain additional information concerning 
the records covered by a proposed schedule. These, too, may be 
requested and will be provided once the appraisal is completed. 
Requesters will be given 30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.

Requesters must cite the control number, which appears in parentheses 
after the name of the agency which submitted the schedule, and must 
provide a mailing address. Those who desire appraisal reports should so 
indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs

[[Page 48995]]

them to conduct its business. Some schedules are comprehensive and 
cover all the records of an agency or one of its major subdivisions. 
Most schedules, however, cover records of only one office or program or 
a few series of records. Many of these update previously approved 
schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Office of the Secretary (N1-16-10-5, 
7 items, 6 temporary items). Records relating to disaster response, 
including continuity of operations plans and directives, records 
relating to continuity of operations exercises, and files relating to 
agency responses to disasters. Proposed for permanent retention are 
files relating to disasters of extraordinary significance that the 
President declares major disasters.
    2. Department of Agriculture, Food and Nutrition Service (N1-462-
09-9, 1 item, 1 temporary item). Master files of an electronic 
information system that contains data concerning the food stamp 
program, including redemptions, retailers authorized to accept food 
stamps, and compliance matters involving retailers.
    3. Department of Agriculture, Office of Security Services (N1-16-
09-5, 1 item, 1 temporary item). Master files of an electronic 
information system that contains employee emergency notification 
information.
    4. Department of Agriculture, Risk Management Agency (N1-258-09-7, 
5 items, 5 temporary items). Records relating to legal matters, 
including such records as appeals and litigation case files, witness 
request files, sanctions case files, insurance provider litigation 
cases, and special litigation documentation.
    5. Department of the Army, Agency-wide (N1-AU-10-66, 1 item, 1 
temporary item). Master files of an electronic information system that 
relates to continuing education programs and includes such data as 
soldier contact information, education plans, and tuition assistance 
status.
    6. Department of the Army, Agency-wide (N1-AU-10-67, 1 item, 1 
temporary item). Master files of an electronic information system that 
contains data concerning GI Bill of Rights benefits for Army reserve 
personnel.
    7. Department of the Army, Agency-wide (N1-AU-10-78, 1 item, 1 
temporary item). Master files of an electronic information system used 
to update and certify pay for retired reserve members.
    8. Department of the Army, Agency-wide (N1-AU-10-79, 1 item, 1 
temporary item). Master files of an electronic information system used 
to forecast workload at supply storage and distribution facilities.
    9. Department of the Army, Agency-wide (N1-AU-10-82, 1 item, 1 
temporary item). Master files of an electronic information system used 
in connection with substance abuse programs to identify and prevent 
high risk behaviors.
    10. Department of Health and Human Services, Centers for Medicare & 
Medicaid Services (N1-440-09-9, 1 item, 1 temporary item). Master files 
of an electronic information system that contains enrollment 
eligibility and paid claims information concerning beneficiaries and is 
used to detect fraud, waste, and abuse.
    11. Department of Health and Human Services, Centers for Medicare & 
Medicaid Services (N1-440-10-7, 4 items, 4 temporary items). Master 
files of an electronic information system used to verify beneficiary 
eligibility and conduct prepayment reviews.
    12. Department of Homeland Security, U.S. Immigration and Customs 
Enforcement (N1-567-09-8, 2 items, 2 temporary items). Master files of 
an electronic information system that contains data concerning 
immigration, law enforcement, incidents and similar matters that is 
also maintained elsewhere as well as legacy data concerning students 
who entered the United States, legacy criminal investigations data, and 
agency generated intelligence reports.
    13. Department of the Interior, Office of the Secretary (N1-48-10-
9, 1 item, 1 temporary item). Master files of an electronic information 
system that allows the public to submit ideas regarding the agency's 
role as custodian of public lands.
    14. Department of Justice, Executive Office for U.S. Attorneys (N1-
118-09-5, 1 item, 1 temporary item). Master files of an electronic 
information system used to track crack cocaine re-sentencing actions.
    15. Department of Justice, Executive Office of U.S. Trustees (N1-
60-09-35, 1 item, 1 temporary item). Master files of an electronic 
information system used to track bankruptcy criminal enforcement 
efforts and referrals.
    16. Department of Justice, Federal Bureau of Investigation (N1-65-
10-21, 6 items, 6 temporary items). Issues files, communications files, 
committee files and other records of the Ombudsman.
    17. Department of Justice, Federal Bureau of Investigation (N1-65-
10-24, 5 items, 5 temporary items). Records, including electronic data, 
relating to security risk assessments of individuals and entities with 
access to biological agents and toxins.
    18. Department of Justice, Federal Bureau of Investigation (N1-65-
10-27, 4 items, 4 temporary items). Training materials, course 
registration information, and other records relating to training 
investigative and surveillance support staff.
    19. Department of Labor, Bureau of Labor Statistics (N1-257-09-1, 1 
item, 1 temporary item). Copies of collective bargaining agreements 
that cannot be made public by the agency or donated to a non-Federal 
depository in accordance with Section 211 of the Labor Management 
Relations Act of 1947.
    20. Department of Labor, Employment Standards Administration (N1-
271-06-

[[Page 48996]]

1, 23 items, 20 temporary items). Records relating to the Energy 
Employees Occupational Illness Compensation Program. Included are such 
records as administrative subject files, Congressional correspondence, 
legislative and legal subject files, case files, accountability review 
reports, financial files, and electronic information systems relating 
to such matters as payments, case management, and records access. 
Proposed for permanent retention are training records, bulletins, and 
circulars.
    21. Department of Transportation, Federal Highway Administration 
(N1-406-09-19, 21 items, 20 temporary items). Records of Federal Aid 
Divisions field offices relating to engineering and operations. 
Included are such records as access interchange requests, defense 
access road proposals, reports relating to contract bids, contract 
administration files, safety and health records, continuity of 
operations files, and files relating to Federal Aid projects. Proposed 
for permanent retention are files relating to policies and procedures.
    22. Department of Transportation, Federal Highway Administration 
(N1-406-09-20, 11 items, 10 temporary items). Records of Federal Aid 
Divisions field offices relating to environmental programs. Included 
are such records as construction and maintenance records, files 
relating to cooperation with other agencies, environmental controls 
records, files relating to policies and procedures, and project files 
lacking significance. Proposed for permanent retention are project 
files that relate to significant projects, including projects that 
attracted widespread public attention, established precedents, or have 
a significant economic impact.
    23. Department of Transportation, Federal Highway Administration 
(N1-406-09-24, 10 items, 10 temporary items). Records of Federal Aid 
Divisions field offices relating to planning and program development. 
Included are such records as Federal land transfer files, general 
correspondence, records relating to the scenic byways program, records 
relating to controls on outdoor advertising, utility project files, and 
records relating to maintenance reviews and the review of state and 
local right-of-way functions.
    24. Department of the Treasury, Internal Revenue Service (N1-58-10-
10, 2 items, 2 temporary items). Outputs and documentation of an 
electronic information system used for monitoring compliance.
    25. Department of Veterans Affairs, Veterans Health Administration 
(N1-15-08-1, 2 items, 2 temporary items). Case files relating to 
complaints of violations of the Privacy Act and the Health Insurance 
Portability and Accountability Act and a related electronic tracking 
system.
    26. Administrative Office of the U.S. Courts, U.S. District Court 
(N1-21-10-2, 7 items, 1 temporary item). All post-1969 non-trial civil 
cases relating to litigation concerning contracts, torts, personal 
property, forfeiture, social security and other routine matters. Also 
included are post-1969 non-trial civil cases that do not progress to 
the ``issue joined'' stage that relate to such matters as prisoner 
petitions, stockholders suits, foreclosures, torts to land, medical 
malpractice, product liability, asbestos liability, civil rights--
employment, civil rights--housing/accommodations, civil rights--
welfare, civil rights--Americans with Disabilities Act, agriculture--
forfeiture, agricultural acts, and Freedom of Information Act. Proposed 
for permanent retention are all cases that go to trial and all non-
trial cases predating 1969. Also proposed for permanent retention are 
post-1969 non-trial class action suits and multi-district litigation 
and post-1969 non-trial cases relating to such matters as Federal 
employee liability, land condemnation, airplane personal injury, 
airplane product liability, truth in lending, state reapportionment, 
antitrust, banks and banking, civil rights, voting civil rights, 
deportation, death penalty prisoner petitions, patents, selective 
service, black lung litigation, environmental matters, and the 
constitutionality of state statutes. Also proposed as permanent are 
post-1969 non-trial civil cases that progress to or pass the ``issue 
joined'' stage before closing and relate to such matters as prisoner 
petitions, stockholders suits, foreclosures, torts to land, medical 
malpractice, product liability, asbestos liability, civil rights--
employment, civil rights--housing/accommodations, civil rights--
welfare, civil rights--Americans with Disabilities Act, agriculture--
forfeiture, agricultural acts, and Freedom of Information Act. District 
of Columbia cases relating to domestic relations, adoption, mental 
incompetence, and probate are also proposed for permanent retention.
    27. Export-Import Bank of the United States, Agency-wide (N1-275-
10-2, 1 item, 1 temporary item). Master files of an electronic 
information system used to track financial instruments with 
renegotiated terms or payment schedules.
    28. Export-Import Bank of the United States, Agency-wide (N1-275-
10-4, 2 items, 2 temporary items). Master files of an electronic 
information system used to monitor and evaluate the risk associated 
with Bank financial products.

    Dated: August 6, 2010.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 2010-20043 Filed 8-11-10; 8:45 am]
BILLING CODE 7515-01-P