[Federal Register Volume 75, Number 137 (Monday, July 19, 2010)]
[Notices]
[Pages 41899-41902]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-17623]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
August 18, 2010. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    Fax: 301-837-3698
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape,

[[Page 41900]]

and other media. To control this accumulation, agency records managers 
prepare schedules proposing retention periods for records and submit 
these schedules for NARA's approval, using the Standard Form (SF) 115, 
Request for Records Disposition Authority. These schedules provide for 
the timely transfer into the National Archives of historically valuable 
records and authorize the disposal of all other records after the 
agency no longer needs them to conduct its business. Some schedules are 
comprehensive and cover all the records of an agency or one of its 
major subdivisions. Most schedules, however, cover records of only one 
office or program or a few series of records. Many of these update 
previously approved schedules, and some include records proposed as 
permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value. Besides identifying the 
Federal agencies and any subdivisions requesting disposition authority, 
this public notice lists the organizational unit(s) accumulating the 
records or indicates agency-wide applicability in the case of schedules 
that cover records that may be accumulated throughout an agency. This 
notice provides the control number assigned to each schedule, the total 
number of schedule items, and the number of temporary items (the 
records proposed for destruction). It also includes a brief description 
of the temporary records. The records schedule itself contains a full 
description of the records at the file unit level as well as their 
disposition. If NARA staff has prepared an appraisal memorandum for the 
schedule, it too includes information about the records. Further 
information about the disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Office of Security Services (N1-16-
09-3, 1 item, 1 temporary item). Master files of an electronic 
information system that contains geospatial data and other information 
relating to facility security that is used to assess risks and 
vulnerability, develop countermeasures, and carry out other aspects of 
physical security analysis and decision making.
    2. Department of Agriculture, Food Safety and Inspection Service 
(N1-462-09-13, 3 items, 3 temporary items). Records relating to the 
agency web site, including web site management and operations records 
and web content that is not unique. Web content that is unique is 
either covered by previously approved schedules or will be scheduled in 
the future.
    3. Department of Agriculture, Grain Inspection, Packers and 
Stockyards Administration (N1-545-10-2, 3 items, 3 temporary items). 
Records relating to the agency web site, including web site management 
and operations records and web content that is not unique. Web content 
that is unique is either covered by previously approved schedules or 
will be scheduled in the future.
    4. Department of the Army, Agency-wide (N1-AU-10-80, 2 items, 2 
temporary items). Master files of electronic information systems that 
are used to manage overseas deployments, training, and evaluations of 
Reserve Components. Records include unit data, commander's training 
assessments, and training lists.
    5. Department of Health and Human Services, Agency for Healthcare 
Research and Quality (N1-510-09-5, 1 item, 1 temporary item). Master 
files of an electronic information system that contains treatment 
recommendations for medical conditions for use by clinicians.
    6. Department of Health and Human Services, Centers for Medicare 
and Medicaid Services (N1-440-10-4, 4 items, 4 temporary items). Data 
use agreement forms and master files of an electronic information 
system relating to agreements made with outside entities that specify 
the terms under which data subject to the Privacy Act is provided to 
them.
    7. Department of Health and Human Services, Centers for Medicare 
and Medicaid Services (N1-440-10-6, 4 items, 4 temporary items). 
Correspondence files relating to general inquiries received from 
beneficiaries, providers, and others.
    8. Department of Housing and Urban Development, Office of Single 
Family Housing (N1-207-09-1, 1 item, 1 temporary item). Master files of 
an electronic information system used to track and maintain information 
concerning the participation of lenders in Federal Housing 
Administration programs.
    9. Department of the Interior, Office of Surface Mining and 
Reclamation Enforcement (N1-471-10-3, 1 item, 1 temporary item). Master 
files of an electronic information system used to manage coal 
reclamation fee assessments, collections, penalty payments, and audits.
    10. Department of Justice, Agency-wide (N1-60-10-8, 2 items, 2 
temporary items). Agreements, reports, and other records relating to 
agreements made by the agency with Federal, state, and local agencies 
that permit computerized comparisons of automated data for such 
purposes as determining eligibility for benefits or assistance, 
recouping payments, or collecting delinquent debts.
    11. Department of Justice, Agency-wide (N1-60-10-20, 2 items, 2 
temporary items). Strategic plans covering agency components and 
related background files. Strategic plans for the agency as a whole 
were previously approved for permanent retention.
    12. Department of Justice, Justice Management Division (N1-60-10-3, 
2 items, 1 temporary item). Requests for funding for mediators/
professional neutrals used for dispute resolution by agency attorneys. 
Proposed for permanent retention are master files of an electronic 
information system that contains data concerning such funding requests.
    13. Department of Justice, Justice Management Division (N1-60-10-
21, 2 items, 2 temporary items). Requests for original classification 
authority submitted by agency offices and briefing materials for 
personnel granted security clearances.
    14. Department of Justice, Office of Justice Programs (N1-423-09-6, 
1 item, 1 temporary item). Master files of an electronic information 
system used to manage community partnership grants, including the 
approval process and the administration of grants.
    15. Department of Justice, Office of Public Affairs (N1-60-10-2, 3 
items, 2 temporary items). Content posted to social media for public 
affairs purposes, except for content posted to the agency blog, which 
is proposed for permanent retention.
    16. Department of Justice, Federal Bureau of Investigation (N1-65-
09-25, 7 items, 7 temporary items). Reports, training records, and 
other materials relating to the agency's electronic surveillance 
program.

[[Page 41901]]

    17. Department of Justice, Federal Bureau of Investigation (N1-65-
09-28, 2 items, 1 temporary item). Access audit logs of an electronic 
information system that contains data on individuals involved in child 
pornography and related activities. Master files of this system are 
proposed for permanent retention.
    18. Department of Justice, Federal Bureau of Investigation (N1-65-
10-12, 1 item, 1 temporary item). Data received from international law 
partners that is included in an electronic information system that 
contains data concerning known and suspected terrorists. The other data 
in this system was previously approved for disposal.
    19. Department of Justice, Federal Bureau of Investigation (N1-65-
10-13, 1 item, 1 temporary item). Reference copies of information 
printed out from an electronic information system which maintains 
sensitive source reporting and is managed by the Central Intelligence 
Agency.
    20. Department of Justice, Federal Bureau of Investigation (N1-65-
10-20, 6 items, 4 temporary items). Records included in the agency's 
automated electronic surveillance recordkeeping system that reference 
individuals whose identity could not be determined who were party to 
communications or present in locations that were monitored or recorded 
electronically. Also included are audit records relating to the system. 
Proposed for permanent retention are references to individuals whose 
identities could be determined, including individuals who were the 
targets of the surveillance as well as individuals whose communications 
were overheard or intercepted.
    21. Department of the Navy, Agency-wide (N1-NU-10-3, 10 items, 7 
temporary items). Routine video and communications monitoring records 
of shipboard activities. Materials accumulated during direct armed 
contact with a hostile force are proposed for permanent retention.
    22. Department of State, Bureau of Consular Affairs (N1-59-09-40, 2 
items, 2 temporary items). Records included in an electronic case 
management system used to track, monitor, and report on services 
provided to U.S. citizens traveling or living abroad. Records relate to 
such matters as death notifications, financial assistance, and lost or 
stolen passports.
    23. Department of State, Bureau of Educational and Cultural Affairs 
(N1-59-09-30, 2 items, 1 temporary item). Outputs associated with an 
electronic information system that contains data on exchange programs 
sponsored by Federal agencies. Proposed for permanent retention are the 
system's master files, including descriptions of exchange programs, 
sponsoring agency, funding data, and other information.
    24. Department of State, Bureau of Educational and Cultural Affairs 
(N1-59-09-33, 2 items, 2 temporary items). Master files and outputs 
associated with an electronic information system that contains data on 
the agency's international visitors leadership program, including 
information concerning funding, participants, and organizations 
administering projects.
    25. Department of State, Office of the Legal Advisor (N1-59-09-44, 
2 items, 1 temporary item). Case files relating to litigation arising 
from the North American and Central American Free Trade Agreements that 
lack historical significance or do not set a precedent. Case files of 
historical significance or that set a precedent are proposed for 
permanent retention.
    26. Department of Transportation, Federal Highway Administration 
(N1-406-10-3, 1 item, 1 temporary item). Master files of an electronic 
information system that contains research data and test results 
relating to pavement materials and construction.
    27. Department of Transportation, Federal Railroad Administration 
(N1-399-07-4, 2 items, 1 temporary item). Schedules of daily activities 
and calendars accumulated by senior officials and their staff, 
excluding the Administrator and Deputy Administrator, whose schedules 
and calendars are proposed for permanent retention.
    28. Department of the Treasury, Office of the Inspector General 
(N1-56-09-23, 2 items, 2 temporary items). Master files and system 
documentation of an electronic information system used to track and 
manage all aspects of audits.
    29. Department of the Treasury, Internal Revenue Service (N1-58-10-
9, 1 item, 1 temporary item). Case files that relate to projects in 
which taxpayer returns are sampled and analyzed to identify potential 
areas of noncompliance in order to take corrective action.
    30. Department of the Treasury, Office of Thrift Supervision (N1-
483-09-2, 13 items, 7 temporary items). General program files 
accumulated below the Director and Deputy Director level, files 
relating to the review of legislation relating to the thrift industry, 
case files relating to litigation lacking in significance, drawings 
relating to facilities, and other routine program records. Proposed for 
permanent retention are such records as program files of the Director 
and Deputy Director, publications and policy documents relating to the 
agency's mission, reports to Congress, significant litigation files, 
program records of the Chief Counsel, and reports of examination and 
other records relating to thrift institutions.
    31. Department of Veterans Affairs, Veterans Benefits 
Administration (N1-15-10-3, 1 item, 1 temporary item). Master files of 
an electronic information system used to manage and track vocational 
rehabilitation cases.
    32. American Battle Monuments Commission, Agency-wide (N1-117-10-1, 
23 items, 11 temporary items). Funding records relating to the 
establishment of the National World War II Memorial, including such 
records as correspondence soliciting donations, files on major donors, 
and funding status reports. Also included are routine correspondence 
files and web site content records. Proposed for permanent retention 
are such records as minutes of meetings, files of the Chairman, public 
relations files, plans and drawings, and records relating to site 
selection.
    33. Federal Communications Commission, Media Bureau (N1-173-10-3, 2 
items, 2 temporary items). Records relating to inactive or resolved 
informal cases that stem from regulations that prohibit restrictions 
that impair the use of antennas for receiving video programming.
    34. Office of the Director of National Intelligence, Office of the 
General Counsel (N1-576-10-2, 13 items, 7 temporary items). Background 
files relating to legal opinions, litigation files that lack historical 
significance, background files relating to the review of proposed 
legislation, non-substantive working papers, and other records relating 
to legal matters. Proposed for permanent retention are such records as 
legal opinions, historically significant litigation files, policy and 
oversight reports, and reviews of proposed legislation.
    35. Peace Corps, Office of Congressional Relations (N1-490-10-1, 3 
items, 1 temporary item). Correspondence regarding constituent issues 
sent the agency by members of Congress. Proposed for permanent 
retention are correspondence with and reports submitted to Congress and 
briefing materials provided to agency officials and nominees testifying 
before Congress.
    36. U.S. District Courts, Agency-wide (N1-21-10-1, 2 items, 2 
temporary items). Surveillance recordings used by U.S. Marshals for 
security purposes, including routine recordings and recordings that 
deal with security incidents.

[[Page 41902]]

    37. U.S. Sentencing Commission, Agency-wide (N1-539-10-1, 41 items, 
21 temporary items). Legislative files, program management records 
accumulated below the level of staff and deputy directors, training 
records, correspondence with inmates and the general public, litigation 
subject research files, copies of case files received from Federal 
courts, and other records. Also included are web site content and 
management records. Proposed for permanent retention are such records 
as Commissioner subject files, transcripts and other records 
accumulated in connection with congressional hearings and public 
meetings, legal briefs concerning sentencing issues, publications, 
litigation files, and significant program management files accumulated 
at the staff director level.

    Dated: July 13, 2010.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 2010-17623 Filed 7-16-10; 8:45 am]
BILLING CODE 7515-01-P