[Federal Register Volume 75, Number 136 (Friday, July 16, 2010)]
[Notices]
[Pages 41539-41551]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-17330]


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NATIONAL CREDIT UNION ADMINISTRATION


Privacy Act Systems of Records Notice

AGENCY: National Credit Union Administration.

ACTION: Notice; amendment of systems of records.

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SUMMARY: Pursuant to the Privacy Act of 1974, notice is given that the 
National Credit Union Administration (NCUA) is revising its Privacy Act 
Systems of Records (SOR) Notice. As part of its periodic review of 
agency systems of records, NCUA proposes to update and revise its SOR 
Notice. The review identified several changes requiring revision to the 
SOR Notice including: Changes in recordkeeping practices, agency 
organizational changes, a system name change, and minor changes to 
routine uses. No new exemptions from provisions of the Privacy Act of 
1974 were required. The revisions reflect the changes, clarify, and 
update the SOR Notice.

DATES: Effective Date: The revised system notices will be effective 
without further notice on August 16, 2010 unless comments received 
before that date cause a contrary decision. Based on NCUA's review of 
comments received, if any, NCUA will publish a new final notice if it 
determines to make changes to the system notices.

FOR FURTHER INFORMATION CONTACT: Sheila A. Albin, Associate General 
Counsel for Operations & Senior Agency Official for Privacy, or Linda 
Dent, Staff Attorney, Division of Operations, Office of General Counsel 
at the National Credit Union Administration, 1775 Duke Street, 
Alexandria, Virginia 22314, or telephone: (703) 518-6540.

SUPPLEMENTARY INFORMATION: The Privacy Act of 1974 requires, inter 
alia, that all federal agencies publish a notice of the existence and 
character of any system of records maintained about individuals. NCUA 
last published a revised notice in 2006. 71 FR 77807 (December 27, 
2006). The Privacy Act, as well as guidance from the Office of 
Management and Budget, provides for periodic review and updating of an 
agency's SOR Notice, and NCUA's privacy regulation also requires review 
and revision as necessary to its SOR Notice. 12 CFR part 792, subpart 
E.
    NCUA is making a few changes to existing systems to better 
describe, correct, and update information. For example, system of 
records NCUA-3 includes additional description of the system's purpose 
and routine uses. System of records NCUA-14 is renamed to reflect a 
change in the system vendor, Appendix B is revised to reflect changes 
in the states for which each regional office has jurisdiction.
    With these changes, NCUA's revised SOR Notice, along with the 
appendices, are published in their entirety below.

National Credit Union Administration

Systems of Records Notice

List of Systems

    1. Employee Suitability and Security Investigations Containing 
Adverse Information.
    2. Grievance Records.
    3. Payroll Records System.
    4. Travel Advance and Voucher Information System.
    5. Unofficial Personnel and Employee Development/Correspondence 
Records.
    6. Emergency Information (Employee) File.
    7. Employee Injury File.
    8. Investigative Reports Involving Any Crime, Suspected Crime or 
Suspicious Activity Against a Credit Union.
    9. Freedom of Information Act and Privacy Act Requests and 
Invoices.
    10. Liquidating Credit Union Records.
    11. Office of Inspector General (OIG) Investigative Records.
    12. Consumer Complaints Against Federal Credit Unions.
    13. Litigation Case Files.
    14. J.P.Morgan Chase PaymentNet.
    15. Contract Employee Pay and Leave Records.
    16. Leave Transfer Files.
    17. Personal Identity Verification Files.

Appendix A--Standard Routine Uses Applicable to NCUA Systems of 
Records
Appendix B--List of Regional Offices With Addresses and States 
Covered by Each Region
NCUA-1

System Name:
    Employee Suitability and Security Investigations Containing Adverse 
Information.

System Location:
    Office of Human Resources, National Credit Union Administration, 
1775 Duke Street, Alexandria, VA 22314-3428.

Categories of individuals covered by this system:
    NCUA employees on whom a routine Office of Personnel Management 
(OPM) background investigation has been conducted, the results of which 
contain adverse information.

Categories of records in the system:
    Arrest records and/or information on moral character, integrity, or 
loyalty to the United States.

Authority for maintenance of the system:
    Records maintained pursuant to OPM requirements. A separate notice 
is published because these records are maintained separately to provide 
extraordinary safeguards against unwarranted access and disclosures.

Purpose:
    The information in this system of records is used to assist in the 
determination of the suitability of the effected individual for initial 
or continued NCUA employment, or other necessary action.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    (1) Records are reviewed by the NCUA Security Officer (the Director 
of Human Resources). If the records are determined to be of a 
substantive nature, they are referred to the appropriate Associate 
Regional Director or Office Director for whatever action, if any, is 
deemed necessary. (2) Standard routine uses as set forth in Appendix A.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained on paper hard copy.

Retrievability:
    Records are indexed by name.

Safeguards:
    Records are maintained in a locked file cabinet accessible only to 
the Security Officer and his/her designated assistant.

[[Page 41540]]

Retention and disposal:
    If the investigation is favorable to the employee, the record is 
destroyed. If the investigation uncovers adverse information, the 
record is held for two years.

System manager(s) and address:
    Security Officer, Office of Human Resources, National Credit Union 
Administration, 1775 Duke Street, Alexandria, VA 22314-3428.

Notification procedure:
    An individual may inquire as to whether the system contains a 
record pertaining to the individual by addressing a request in person 
or by mail to the system manager listed above. If there is no record on 
the individual, the individual will be so advised.

Record access procedure:
    Upon request, the system manager will set forth the procedures for 
gaining access to available records.

Contesting record procedures:
    Requests to amend or correct a record should be directed to the 
system manager listed above. Requesters should also reasonably identify 
the record, specify the information they are contesting, state the 
corrective action sought and the reasons for the correction, along with 
supporting justification showing why the record is not accurate, 
timely, or complete.

Record source categories:
    OPM Security Investigations Index, FBI headquarters investigative 
files, fingerprint index of arrest records, Defense Central Index of 
Investigations, employers within the last five years, listed 
references, and personal associates, school registrars and responsive 
law enforcement agencies.

Systems exempted from certain provisions of the Act:
    In addition to any exemption to which this system is subject by 
Notices published by or regulations promulgated by the OPM, the system 
is subject to a specific exemption pursuant to 5 U.S.C. 552a(k)(5) to 
the extent that disclosures would reveal a source who furnished 
information under an express promise of confidentiality, or prior to 
September 27, 1975, under an express or implied promise of 
confidentiality.
NCUA-2

System Name:
    Grievance Records.

System Location:
    Office of Human Resources, National Credit Union Administration, 
1775 Duke Street, Alexandria, Virginia 22314-3428.

Categories of individuals covered by the system:
    Current or former Federal employees who have submitted grievances 
with NCUA in accordance with part 771 of the OPM's regulations. These 
case files contain all documents related to the grievance, including 
statements of witnesses, reports of interviews and hearings, examiners' 
findings and recommendations, a copy of the original and final decision 
with related correspondence and exhibits.

Authority for maintenance of the system:
    5 U.S.C. 1302, 3301, and 3302, E.O. 10577, 3 CFR 1954-1958 Comp., 
p. 218; E.O. 10987; 3 CFR 1959-1963 Comp., p. 519.

Purpose:
    The information in this system is used in the Agency's formal 
grievance process.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    (1) Information is used by the appropriate Federal, State, or local 
agency responsible for investigating, prosecuting, enforcing, or 
implementing a statute, rule, regulation, or order where the disclosing 
agency becomes aware of an indication of a violation or potential 
violation of civil or criminal law or regulations. (2) Information is 
used by any source from which additional information is requested in 
the course of processing a grievance to the extent necessary to 
identify the individual, inform the source of the purpose(s) of the 
request, and identify the type of information requested. (3) 
Information is used by a Federal agency in response to its request in 
connection with the hiring or retention of an employee, the issuance of 
a security clearance, the conducting of a security or suitability 
investigation of an individual, the classifying of jobs, the letting of 
a contract, or the issuance of a license, grant, or other benefit by 
the requesting agency, to the extent that the information is relevant 
and necessary to the requesting agency's decision on the matter. (4) 
Information is used by the congressional office from the record of an 
individual in response to an inquiry from that congressional office 
made at the request of that individual. (5) Information is used by 
another Federal agency or by a court when the government is party to a 
judicial proceeding before the court. (6) Information is used by the 
National Archives and Records Administration (General Services 
Administration) in records management inspections conducted under 
authority of 44 U.S.C. 2904 and 2906. (7) Information is used by NCUA 
in the production of summary descriptive statistics and analytical 
studies in support of the function for which the records are collected 
and maintained, or for related work force studies. While published 
statistics and studies do not contain individual identifiers, in some 
instances, the selection of elements of data included in the study may 
be structured in such a way as to make the data individually 
identifiable by inference. (8) Information is used by officials of the 
Office of Personnel Management, the Merit Systems Protection Board, 
including the Office of the Special Counsel, the Federal Labor 
Relations Authority and its General Counsel, or the Equal Employment 
Opportunity Commission when requested in performance of their 
authorized duties. (9) Information (that is relevant to the subject 
matter involved in a pending judicial or administrative proceeding) is 
used to respond to a request for discovery or for appearance of a 
witness. (10) Information is used by officials of labor organizations 
reorganized under the Civil Service Reform Act when relevant and 
necessary to their duties of exclusive representation concerning 
personnel policies, practices, and matters affecting work conditions. 
(11) Standard routine uses as set forth in appendix A.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained in file folders.

Retrievability:
    Records are retrievable by the names of the individuals on whom 
they are maintained.

Safeguards:
    Records are maintained in lockable metal filing cabinets to which 
only authorized personnel have access.

Retention and disposal:
    Records are disposed of three (3) years after closing of the case. 
Disposal is by shredding or burning.

System manager(s) and address:
    Director, Office of Human Resources, National Credit Union 
Administration, 1775 Duke Street, Alexandria, Virginia 22314-3428.

Notification procedure:
    An individual may inquire as to whether the system contains a 
record

[[Page 41541]]

pertaining to the individual by addressing a request in person or by 
mail to the system manager listed above. If there is no record on the 
individual, the individual will be so advised.

Record access procedures:
    Upon request, the system manager will set forth the procedures for 
gaining access to available records.

Contesting record procedures:
    Request to amend or correct a record should be directed to the 
system manager listed above.

Record source categories:
    Individual on whom the record is maintained; testimony of witness; 
agency officials; related correspondence from organization or persons.
NCUA-3

System Name:
    Payroll Records System.

System Location:
    Office of the Chief Financial Officer, National Credit Union 
Administration, 1775 Duke Street, Alexandria, Virginia 22314-3428. NCUA 
also has an interagency agreement with the General Services 
Administration, Region VI, Kansas City, Missouri to provide and 
maintain payroll and related services and systems involving NCUA 
employees. For administrative purposes, supporting documents in hard 
copy form may exist within NCUA at the duty station of each employee.

Categories of individuals covered by the system:
    Employees of NCUA.

Categories of records in the system:
    Salary and related payroll data, including time and attendance 
information.

Authority for maintenance of the system:
    5 U.S.C. 703; 44 U.S.C. 3301.

Purpose:
    This system documents time and attendance and ensures that 
employees receive proper compensation and that NCUA's financial reports 
properly reflect employee salary and benefit payments. It is also used 
to allow the agency to budget employee pay and benefits.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    (1) Information is used to ensure proper compensation to all NCUA 
employees and to formulate financial reports and plans used within the 
agency, or is sent to the General Services Administration (GSA). (2) 
Information is used to document time worked and provide a record of 
attendance to support payment of salaries and use of annual, sick, and 
nonpaid leave. (3) Users of the time and attendance information include 
the employee's supervisor, the office's timekeeper, the payroll 
officer, staff involved in the budget process, accountants responsible 
for the proper recording of payroll results, and the GSA National 
Payroll Center in Kansas City, Missouri. (4) Further information in 
this system is used to make reports to state and local taxing 
authorities. (5) The names, social security numbers, home addresses, 
dates of birth, dates of hire, quarterly earnings, employer identifying 
information, and State of hire of employees may be disclosed to the 
Office of Child Support Enforcement, Administration for Children and 
Families, Department of Health and Human Services for the purpose of 
locating individuals to establish paternity, establish or modify orders 
of child support, identify sources of income and for other child 
support enforcement actions as required by the Personal Responsibility 
and Work Opportunity Reconciliation Act (Welfare Reform Law, Pub. L. 
104-193). (6) Standard routine uses as set forth in appendix A.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained in electronic media or in paper format.

Retrievability:
    Records are retrieved by name or social security number.

Safeguards:
    Records are maintained in secured offices, accessible by written 
authorization only.

Retention and disposal:
    Records are retained and disposed of in accordance with GSA policy.

System manager(s) and address:
Primary:
    Payroll Officer, Office of the Chief Financial Officer, National 
Credit Union Administration, 1775 Duke Street, Alexandria, Virginia 
22314-3428.

Secondary:
    Office Timekeepers, National Credit Union Administration, Central 
Office (1775 Duke Street, Alexandria, Virginia 22314-3428) and Regional 
Offices (see appendix B for Regional Offices' addresses).

Notification procedure:
    An individual may inquire as to whether the system contains a 
record pertaining to the individual by addressing a request in person 
or by mail to the system manager listed above. If there is no record on 
the individual, the individual will be so advised.

Record access procedures:
    Upon request, the system manager will set forth the procedures for 
gaining access to available records.

Contesting record procedures:
    Requests to amend or correct a record should be directed to the 
system manager listed above.

Record source categories:
    Information is primarily obtained from the individual whom the 
record concerns, the Office of Personnel Management, and the GSA. Also, 
time and attendance information is prepared and submitted by the 
timekeeper in a given employee's office.
NCUA-4

System name:
    Travel Advance and Voucher Information System.

System location:
    Office of the Chief Financial Officer, National Credit Union 
Administration, 1775 Duke Street, Alexandria, Virginia 22314-3428.

Categories of individuals covered by the system:
    All NCUA employees who have traveled or relocated in the course of 
performing their duty and who have been reimbursed for the expense of 
such travel.

Categories of records in the system:
    This system contains information from the following forms: Travel 
Vouchers (NCUA 1012), Relocation Travel Order (NCUA 1617) Application 
for Travel Advance (NCUA 1371), and Travel Voucher Cover Sheet (NCUA 
1364), Agreement to Remain in Federal Service (NCUA 1030), Statement of 
Difference (NCUA 1310), Repayment of Travel Advance (NCUA 1372), Direct 
Deposit Form (SF-1199A).

Authority for maintenance of the system:
    5 U.S.C. 5701-5752; Executive Order 11609 (July 22, 1971); 
Executive Order 11012 (March 27, 1962); 5 U.S.C. 4101-4118; Federal 
Travel Regulations, FPMR 101-7, Chapter 2, Section 6.3.

[[Page 41542]]

Purpose:
    The purpose of this system is to allow for the management and 
storage of employee-related master data, properly account for employee-
related reimbursements and provide documentary support for 
reimbursements to employees.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    (1) Records are used to provide documentary support for 
reimbursements to employees for on-the-job and relocation travel 
expenses. (2) Users of the information include first and second line 
supervisors, NCUA accounting staff, and budgeting staff. (3) Standard 
routine uses as set forth in appendix A.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored in paper hard copy form and in a computer 
system.

Retrievability:
    Records are retrievable by social security number and name.

Safeguards:
    The paper hard copy records are maintained in secured offices. The 
computer disc and accounting system is located in a secured office and 
its access is limited to only those employees who need the information 
to process travel-related transactions.

Retention and disposal:
    Records are maintained in the Division of Financial Control until 
the annual financial audit is completed. After the audit, the paper 
records are stored in a Federal Records Center for a minimum of three 
years and the computer disc is purged. The accounting system is 
archived as necessary.

System manager(s) and address:
    Director, Division of Financial Control, Office of the Chief 
Financial Officer, National Credit Union Administration, 1775 Duke 
Street, Alexandria, Virginia 22314-3428.

Notification procedure:
    An individual may inquire as to whether the system contains a 
record pertaining to the individual by addressing a request in person 
or by mail to the system manager listed above. If there is no record on 
the individual, the individual will be so advised.

Record access procedures:
    Upon request, the system manager will set forth the procedures for 
gaining access to available records.

Contesting record procedures:
    Requests to amend or correct a record should be directed to the 
system manager listed above.

Record source categories:
    Records are prepared by the individual whom the record concerns.
NCUA-5

System Name:
    Unofficial Personnel and Employee Development and Correspondence 
Records.

System Location:
    For employees of an NCUA regional office, the system is located at 
the regional office where the employee is assigned (See appendix B for 
addresses of Regional Offices). For employees of the central office, 
the system is located at the assigned office, National Credit Union 
Administration, 1775 Duke Street, Alexandria, Virginia 22314-3428.

Categories of individuals covered by the system:
    NCUA employees.

Categories of records in the system:
    The system contains information on NCUA employees assigned to the 
particular regional or central office related to some or all of the 
following areas: name; address; telephone number; birthdate; ethnicity 
and gender codes; cu grade; employee identification number; work 
performance appraisals; district management; chartering efforts; 
reactions from credit union officials; individual development plans; 
supply and equipment information; for new examiners, bi-weekly training 
reports, training progress reports and training evaluations; work 
product samples; suggestions; awards; data on time and attendance, 
leave and pay; memos or notations and evaluations by superiors or 
others; benefit elections and designations of beneficiaries; and copies 
of personnel, travel and grievance records.

Authority for maintenance of the system:
    5 U.S.C. 301; 44 U.S.C. 3301.

Purpose:
    Information is used for recording time, attendance and leave, 
controlling equipment inventories, contacting employees; evaluating and 
training staff, evaluating work progress; and for general 
administrative matters. Information may also be used to determine 
eligibility for retention or promotion.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    (1) The information in this system may be disclosed to the United 
States Office of Personnel Management, the Merit Systems Protection 
Board, the Office of Special Counsel, the Equal Employment Opportunity 
Commission, the Federal Labor Relations Authority, the General Services 
Administration or an arbitrator or agent, to the extent the disclosure 
is needed to carry out the government-wide personnel management, 
investigatory, adjudicatory and appellate functions within their 
respective jurisdictions, or to obtain information. (2) The information 
in this system may be disclosed to federal, state, local or 
professional licensing boards or Boards of Medical Examiners, when such 
records reflect on the qualifications of a licensed individual or an 
individual seeking to be licensed. (3) This information is used to 
generate a telephone directory for all NCUA employees. (4) Standard 
routine uses as set forth in appendix A.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained on paper hard copy as well as electronically 
on computer systems or other database applications.

Retrievability:
    Records are indexed alphabetically by name or Social Security 
number.

Safeguards:
    Physical security consists of maintaining records in locked metal 
file cabinets within secured offices and password protected computer 
systems.

Retention and disposal:
    Current and relevant information is maintained generally for a 
period of two years. Obsolete material is maintained in the same file 
cabinets and is periodically purged and destroyed after two years or 
upon employees' separation.

System manager(s) and address:
    For employees assigned to a regional office the system manager is 
the Director of Management Services, Regional Office, National Credit 
Union Administration. (See appendix B for addresses of Regional 
Offices). For employees assigned to an office within the central 
office, the system manager is

[[Page 41543]]

the Office Director, National Credit Union Administration, 1775 Duke 
Street, Alexandria, Virginia 22314.

Notification procedure:
    An individual may inquire as to whether the system contains a 
record pertaining to the individual by addressing a request in person 
or by mail to the Regional Director where the system is located. If 
there is no record on the individual, the individual will be so 
advised.

Record access procedures:
    Upon request, the Regional Director or Office Director will set 
forth the procedures for gaining access to available records.

Contesting record procedures:
    Requests to amend or correct a record should be directed to the 
Regional Director or Office Director.

Record source categories:
    Sources may include the individual whom the record concerns, 
supervisors of the individual, fellow employees, credit union 
officials, administrative officer or office assistant, and other 
persons whom the individual may encounter in the course of work 
performance. For payroll- and personnel-related information, the 
sources may include the General Service Administration and Office of 
Human Resources.
NCUA-6

System Name:
    Emergency Information (Employee) File.

System Location:
    For employees of a regional office, the system is located at the 
regional office where the employee is assigned, National Credit Union 
Administration, (See appendix B for addresses of Regional Offices). For 
employees of the central office, the system is located at the assigned 
office, National Credit Union Administration, 1775 Duke Street, 
Alexandria, Virginia 22314-3428.

Categories of individuals covered by the system:
    NCUA employees; individuals designated by employees as emergency 
contacts; family members of employees.

Categories of records in the system:
    This system contains personal information about NCUA employees, 
such as height, weight, hair color, eye color, current address, and 
telephone number, and in some locations may also have a personal cell 
telephone number and personal email address. Also, this system 
identifies the individual to contact in case of an emergency involving 
the employee.

Authority for maintenance of the system:
    5 U.S.C. 301.

Purpose:
    The information in this system is used to maintain employee 
identification information in case of emergency.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    (1) The information on the individual to contact in cases of 
emergency may be disclosed in case of emergency to any federal, state 
or local authority responding to the emergency. (2) In the event of an 
emergency, the information may be disclosed to the individual listed as 
a contact in case of emergency, or other person identified as a family 
member of the employee. This list is updated as necessary. The listed 
information is used to contact the employee if there is a national 
emergency. (3) Standard routine uses as set forth in appendix A.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored on paper hard copy and may also be stored 
electronically.

Retrievability:
    Records are indexed alphabetically by name and, where stored 
electronically as part of a computer system, are subject to electronic 
safeguards.

Safeguards:
    Records are maintained in locked file drawers or stored 
electronically as part of a computer database.

Retention and disposal:
    Records are disposed of after an employee is separated from the 
agency.

System manager(s) and address:
    (1) For employees of an NCUA regional office, the system manager is 
the regional director of the regional office where the employee is 
assigned (See appendix B for addresses of Regional Offices). For 
employees of the central office, the system manager is the Office 
Director of the assigned office, National Credit Union Administration, 
1775 Duke Street, Alexandria, Virginia 22314-3428.

Notification procedure:
    An individual may inquire as to whether the system contains a 
record pertaining to the individual by addressing a request in person 
or by mail to the appropriate system manager listed above. If there is 
no record on the individual, the individual will be so advised.

Record access procedures:
    Upon request, the system manager will set forth the procedures for 
gaining access to available records.

Contesting record procedures:
    Requests to amend or correct a record should be directed to the 
appropriate system manager listed above.

Record source categories:
    Individual on whom the record is maintained.
NCUA-7

System Name:
    Employee Injury File.

System Location:
    Office of Human Resources, National Credit Union Administration, 
1775 Duke Street, Alexandria, Virginia 22314-3428.

Categories of individuals covered by the system:
    Any employee who has sustained a job-related injury or disease.

Categories of records in the system:
    Copies of reports submitted by an individual who has sustained a 
job-related injury or disease. Copies of any further claims made 
regarding the same injury or disease or any other material required for 
documenting and adjudicating the claim.

Authority for maintenance of the system:
    Occupational Safety and Health Act of 1970, 29 CFR part 1960.

Purpose:
    This information is maintained to provide data to the Department of 
Labor, when needed, for adjudication of a claim, and to prepare reports 
as required by the Department of Labor.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    (1) Information is disclosed to the Department of Labor. (2) 
Standard routine use as set forth in appendix A.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored on paper in file cabinets.

[[Page 41544]]

Retrievability:
    Records are retrieved by date of injury and employee name.

Safeguards:
    Records are maintained in a locked file drawer.

Retention and disposal:
    Records are disposed five years after the year to which they 
relate.

System manager(s) and address:
    Director, Office of Human Resources, National Credit Union 
Administration, 1775 Duke Street, Alexandria, Virginia 22314-3428.

Notification procedure:
    An individual may inquire as to whether the system contains a 
record pertaining to the individual by addressing a request in person 
or by mail to the system manager listed above. If there is no record on 
the individual, the individual will be so advised.

Record access procedures:
    Upon request, the system manager will set forth the procedures for 
gaining access to available records.

Contesting record procedures:
    Requests to amend or correct a record should be directed to the 
system manager listed above.

Record source categories:
    Individual on whom the record is maintained; superiors of 
individual; individual's physician; hospital attending individual; 
Department of Labor.
NCUA-8

System Name:
    Investigative Reports Involving Any Crime, Suspected Crime or 
Suspicious Activity Against a Credit Union.

System Location:
    Office of General Counsel, National Credit Union Administration, 
1775 Duke Street, Alexandria, VA 22314-3428. Computerized records of 
Suspicious Activity Reports (SAR), with status updates, are managed by 
the Financial Crimes Enforcement Network (FinCEN), Department of the 
Treasury, pursuant to a contractual agreement, and are stored in 
Detroit, Michigan. Authorized personnel at NCUA's Central Office and 
regional offices have on-line access to the computerized database 
managed by FinCEN through individual work stations linked to the 
database central computer.

Categories of individuals covered by the system:
    Directors, officers, committee members, employees, agents, and 
persons participating in the conduct of the affairs of federally 
insured credit unions who are reported to be involved in suspected 
criminal activity or suspicious financial transactions and are referred 
to law enforcement officials; and other individuals who have been 
involved in irregularities, violations of law, or unsafe or unsound 
practices referenced in documents received by the NCUA in the course of 
exercising its supervisory functions.

Categories of records in the system:
    Inter- and intra-agency correspondence, memoranda, and reports. The 
SAR contains information identifying the credit union involved, the 
suspected person, the type of suspicious activity involved, and any 
witnesses.

Authority for maintenance of the system:
    12 U.S.C. 1786 and 1789.

Purpose(s):
    The overall system serves as an NCUA repository for investigatory 
or enforcement information related to its responsibility to examine and 
supervise federally insured credit unions. The system maintained by 
FinCEN serves as the database for the cooperative storage, retrieval, 
analysis, and use of information relating to Suspicious Activity 
Reports made to or by the NCUA Board, the Federal Reserve Board, the 
Office of the Comptroller of the Currency, the Federal Deposit 
Insurance Corporation, the Office of Thrift Supervision, (collectively, 
the Federal financial regulatory agencies), and FinCEN to various law 
enforcement agencies for possible criminal, civil, or administrative 
proceedings based on known or suspected violations affecting or 
involving persons, financial institutions, or other entities under the 
supervision or jurisdiction of such Federal financial regulatory 
agencies.

Routine uses of records maintained in the system, including categories 
of users, and the purposes of such uses:
    Information in these records may be used to: (1) Determine if any 
further agency action should be taken. (2) Provide the federal 
financial regulatory agencies and FinCEN with information relevant to 
their operations; (3) Disclose information to third parties during the 
course of an investigation to the extent necessary to obtain 
information pertinent to the investigation; (4) With regard to formal 
or informal enforcement actions; release information pursuant to 12 
U.S.C. 1786(s), which requires the NCUA Board to publish and make 
available to the public final orders and written agreements, and 
modifications thereto; and (5) Standard routine uses as set forth in 
appendix A.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    The records will be maintained in electronic data processing 
systems and paper files.

Retrievability:
    Computer output and file folders are retrievable by indexes of data 
fields, including name of the credit union, NCUA Region, and 
individuals' names.

Safeguards:
    Paper records and word processing discs are stored at the NCUA in 
lockable metal file cabinets. The database maintained by FinCEN 
complies with applicable security requirements of the Department of the 
Treasury. On-line access to the information in the database is limited 
to authorized individuals who have been designated by each federal 
financial regulatory agency and FinCEN, and each such individual has 
been issued a nontransferable identifier or password.

Retention and disposal:
    Records are maintained indefinitely.

System manager(s) and address:
    General Counsel, NCUA, 1775 Duke Street, Alexandria, VA 22314-3428.

Notification procedure:
    Inquiries should be sent to the System Manager as noted above.

Record access procedures:
    Same as ``Notification procedure'' above.

Contesting records procedures:
    Same as ``Notification procedure'' above.

Record source categories:
    Information received by the NCUA Board from various sources, 
including, but not limited to law enforcement and other agency 
personnel involved in sending inquiries to the NCUA Board, NCUA 
examiners, credit union officials, employees, and members. The 
information maintained by FinCEN is compiled from SAR and related 
historical and updating forms compiled by financial institutions, the 
NCUA Board, and the other federal financial regulatory agencies for law 
enforcement purposes.

[[Page 41545]]

System exempted from certain provisions of the Act:
    This system is exempt from 5 U.S.C. 552a(c)(3), (d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy 
Act pursuant to 5 U.S.C. 552a(k)(2).
NCUA-9

System Name:
    Freedom of Information and Privacy Act Requests and Invoices.

System Location:
    (1) Office of General Counsel, National Credit Union 
Administration, 1775 Duke Street, Alexandria, Virginia 22314-3428. (2) 
Office of Inspector General National Credit Union Administration, 1775 
Duke Street, Alexandria, Virginia 22314-3428. (3) For requests prior to 
2006 processed by a regional office, the system is located at the 
regional office (see appendix B for a list of addresses of the regional 
offices). (4) For requests prior to 2006 processed by the Asset 
Management and Assistance Center, the system is located at AMAC, 4807 
Spicewood Springs Road, Suite 5100, Austin, Texas 78759-8490.

Categories of individuals covered by the system:
    This system of records includes information pertaining to any 
Freedom of Information Act (FOIA) or Privacy Act requester.

Categories of records in the system:
    The system may contain the requester's name, company name or 
organization, address, date of request, invoice number, amount due, 
phone number, social security or tax identification number, description 
of information requested and documents located or result of search for 
documents.

Authority for maintenance of the system:
    12 U.S.C. 1789, 5 U.S.C. 552, 5 U.S.C. 552a.

Purpose:
    Records in this system are used to process requests received. These 
records may be used by the NCUA for collection of the amount due, as 
well as to identify subsequent requests made by the same individuals.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    (1) The information may be disclosed to a consumer reporting 
agency. The information disclosed to a consumer reporting agency is 
limited to: (a) Information necessary to establish the identity of the 
individual, including name, address, and social security or taxpayer 
identification number; (b) the amount, status, and history of the 
claim; and (c) the agency or program under which the claim arose.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained in paper and electronic form.

Retrievability:
    Records in this system are retrievable by requester's name, company 
name or organization, date of request, category of requester, request 
number, invoice number, or key words.

Safeguards:
    Physical security consists of storing records on a password 
protected computer database and a hard copy secured in a metal file 
cabinet which is accessible only to those individuals responsible for 
processing requests and collecting outstanding payments.

Retention and disposal:
    Records are retained for various periods depending on the 
determination made on the request, but normally no greater than six 
years following the year in which the request was processed.

System manager(s) and address:
    (1) Freedom of Information Act Officer, Office of General Counsel, 
National Credit Union Administration, 1775 Duke Street, Alexandria, 
Virginia 22314-3428. (2) For requests processed by the Office of 
Inspector General, Inspector General, National Credit Union 
Administration, 1775 Duke Street, Alexandria, Virginia 22314-3428.

Notification procedure:
    An individual may inquire as to whether the system contains a 
record pertaining to the individual by addressing a request in person 
or by mail to the system manager listed above. If there is no record on 
the individual, the individual will be so advised.

Record access procedures:
    Upon request, the system manager will set forth the procedures for 
gaining access to available records.

Contesting record procedures:
    Requests to amend or correct a record should be directed to the 
system manager listed above.

Record source categories:
    The sources of records for this system of records are the FOIA and 
Privacy Act request files.
NCUA-10

System Name:
    Liquidating Credit Union Records System.

System Location:
    Information within this system of records is located at the Asset 
and Management Assistance Center (AMAC) 4807 Spicewood Springs Road, 
Suite 5100, Austin, Texas 78759.

Categories of individuals covered by the system:
    Members, employees and creditors of liquidating federally-insured 
credit unions.

Categories of records in the system:
    Share and account records; personal data regarding income and 
debts; payment or employment history; accounts payable records.

Authority for maintenance of the system:
    12 U.S.C. 1787.

Purpose:
    The information in this system is used to determine insurance, 
collect loan amounts due and for all purposes necessary to close out 
the affairs of the liquidated credit union.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    (1) Information is used for payment of insurance claims to 
shareholders in liquidating federally-insured credit unions. (2) 
Information is used in the collection of outstanding loans, which may 
include referral of information to third party service providers or 
potential purchasers of the loans. (3) Information is used for all 
purposes necessary to close out the affairs of the liquidated credit 
union and carry out all appropriate liquidation-related functions of 
NCUA. (4) Information may be disclosed to address locators or a surety 
company in pursuit of a fidelity bond claim. (5) Information on 
unclaimed insured shares is included in a database on the NCUA Web site 
after other efforts to locate account holders have failed. (6) 
Information may be disclosed to the appropriate federal, state or local 
government agency, such as the Internal Revenue Service, if required by 
law or regulation or upon appropriate request. (7) Standard routine 
uses as set forth in appendix A.

[[Page 41546]]

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    This information is maintained on computer databases and hard copy. 
Copies of share and loan documents, incoming payments, and loan 
portfolios may also be maintained on microfilm copy.

Retrievability:
    Information is indexed by name of individual and by name of closed 
insured credit union.

Safeguards:
    Information is maintained in secured offices and in password 
protected computer databases.

Retention and disposal:
    Information is maintained for six years following the appointment 
of the NCUA Board as liquidating agent of an insured credit union 
unless the NCUA's Record Management Policy requires a different time 
period or does not require the information to be maintained. After the 
retention period is completed, the system manager may destroy any 
records that the system manager determines are unnecessary unless 
directed not to do so by a court of competent jurisdiction or 
governmental agency or prohibited by law.

System manager(s) and address:
    President, AMAC, 4807 Spicewood Springs Road, Suite 5100, Austin, 
Texas 78759-8490.

Notification procedure:
    An individual may inquire as to whether the system contains 
information pertaining to the individual by addressing a request in 
person or by mail to the system manager listed above. If there is no 
information on the individual, the individual will be so advised. 
Written inquiries should include name of inquirer, name of closed 
insured credit union of which inquirer was a member, and share and loan 
account numbers, if known.

Record access procedures:
    Upon request, the system manager will set forth the procedures for 
gaining access to available information.

Contesting record procedures:
    Requests to amend or correct a record should be directed to the 
system manager listed above.

Record source categories:
    Information is obtained from outside address locators; share and 
loan account files of the liquidating credit union of which the 
individual was a member; third party service providers; and credit 
bureaus.
NCUA-11

System Name:
    Office of Inspector General (OIG) Investigative Records.

System Location:
    Office of Inspector General, NCUA, 1775 Duke Street, Alexandria, VA 
22314-3428.

Categories of individuals covered by the system:
    Subjects of investigation, complainants, and witnesses referred to 
in complaints or actual investigative cases, reports, accompanying 
documents, and correspondence prepared by, compiled by, or referred to 
the OIG.

Categories of records in the system:
    The system is comprised of paper files of all OIG and some 
predecessor Office of Internal Auditor reports, correspondence, cases, 
matters, cross-indices, memoranda, materials, legal papers, evidence, 
exhibits, data, and workpapers pertaining to all closed and pending 
investigations and inspections.

Authority for maintenance of the system:
    The Inspector General Act of 1978, as amended, 5 U.S.C. App.3; 12 
U.S.C. 1766.

Purpose:
    Records in this system document the investigative work of the 
Office of Inspector General.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    The National Credit Union Administration Office of Inspector 
General (OIG) may disclose information contained in a record in this 
system of records without the consent of the individual if the 
disclosure is compatible with the purpose for which the record was 
collected, under the following routine uses. (1) The OIG may disclose 
information from this system of records as a routine use to any public 
or private source, including a federal, state, or local agency 
maintaining civil, criminal, or other relevant enforcement information 
or other pertinent information, but only to the extent necessary for 
the OIG to obtain information from those sources relevant to an OIG 
investigation, audit, inspection, or other inquiry. (2) The OIG may 
disclose information from this system of records as a routine use to 
the Department of Justice to the extent necessary to obtain its legal 
advice on any matter relevant to an OIG investigation, audit, 
inspection, or other inquiry related to the responsibilities of the 
OIG. (3) The OIG may disclose information to other federal entities, 
such as other Offices of Inspector General, to the General Accounting 
Office, or to a private party with which the OIG or the NCUA has 
contracted or with which it contemplates contracting, for the purpose 
of auditing or reviewing the performance or internal management of the 
OIG's investigative program, or for performing any other functions or 
analyses that facilitate or are relevant to an OIG investigation, 
audit, inspection or other inquiry. Such contractor or private firm 
shall be required to maintain Privacy Act safeguards with respect to 
such information. (4) The OIG may disclose information from this system 
of records to any Federal, State, local, or foreign agency maintaining 
civil, criminal, or other relevant enforcement or other pertinent 
records, or to another public authority or professional organization, 
if necessary to obtain information relevant to an OIG decision 
concerning the retention of an employee or other personnel action 
(other than hiring), the retention of a security clearance, the letting 
of a contract, or the issuance or retention of a grant or other 
benefit. (5) The OIG may disclose information in this system to 
federal, state, local or professional licensing boards or Boards of 
Medical Examiners, when such records reflect on the qualifications of a 
licensed individual or an individual seeking to be licensed. (6) The 
OIG may disclose information from this system of records for the 
purposes set forth in appendix A.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Information contained in this system is stored manually in files.

Retrievability:
    Information is retrieved in files by case number, general subject 
matter, or name of the subject of investigation.

Safeguards:
    Case reports and workpapers are maintained in approved security 
containers and locked filing cabinets in a locked room. Associated 
paper records are stored in locked metal filing cabinets, safes, or 
similar secure facilities.

Retention and disposal:
    Investigative Case Files 1. Case files are normally destroyed when 
they are 5

[[Page 41547]]

years old. 2. Significant cases (those that result in national media 
attention, congressional investigation, or substantive changes in 
agency policy or procedures)--To be determined by the National Archives 
and Records Administration on a case-by-case basis.

System manager(s) and address:
    Inspector General, National Credit Union Administration, 1775 Duke 
Street, Alexandria, VA 22314-3428.

Notification procedure:
    This System of Records is generally exempt from the notice, access, 
and amendment requirements of the Privacy Act. However, the NCUA will 
entertain written requests to the systems manager on a case-by-case 
basis for notification regarding whether this system of records 
contains information about an individual. Requests should be marked 
``Privacy Act request,'' and should state the name and address of the 
requester, and provide a notarized statement, or other documentation, 
e.g., copy of a driver's license, attesting to the individual's 
identity. Requests submitted on behalf of other persons must include 
their written authorizations. Such requests in the form prescribed may 
also be presented in person at the Office of Inspector General, 
National Credit Union Administration, 1775 Duke Street, Alexandria, VA 
22314-3428. Simultaneously with requesting notification of inclusion in 
this system of records, the individual may request record access as 
described in this section.

Record access procedures:
    Same as ``Notification procedure.''

Contesting record procedures:
    Same as ``Notification procedure.''

Record source categories:
    The OIG collects information from many sources, including the 
subject individuals, employees of the NCUA, other government employees, 
and witnesses and informants, and non-governmental sources.

Systems exempted from certain provisions of the act:
    Pursuant to 5 U.S.C. 552a(j)(2), this system of records is exempt 
from subsections (c)(3) and (4), (d), (e)(1), (e)(2), (e)(3), 
(e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5), (e)(8), (f) and (g) of the 
Act. This exemption applies to information in the system that relates 
to criminal law enforcement and meets the criteria of the (j)(2) 
exemption. Pursuant to 5 U.S.C. 552(k)(2), to the extent that the 
system contains investigative material compiled for law enforcement 
purposes, other than material within the scope of subsection (j)(2), 
this system of records is exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1), 
(e)(4)(G), (H), and (I), and (f). The exemption rule is contained in 12 
CFR 792.66 of the NCUA regulations.
NCUA-12

System Name:
    Consumer Complaints Against Federal Credit Unions.

System Location:
    Information is maintained in NCUA's regional offices (see appendix 
B for regional office locations).

Categories of individuals covered by the system:
    Persons who submit complaints concerning operating federal credit 
unions.

Categories of records in the system:
    Complaint letters, investigation reports, and related 
correspondence concerning the complainants and the federal credit union 
involved.

Authority for maintenance of the system:
    12 U.S.C. 1766(i)(1) and 1789(a)(7); 5 U.S.C. 301; 15 U.S.C. 1601-
1693.

Purpose:
    This system documents the number and type of consumer complaints 
received and processed by NCUA.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    (1) Information may be disclosed to officials of federal credit 
unions and other persons mentioned in a complaint or identified during 
an investigation. (2) Disclosures may be made to the Federal Reserve 
Board, other federal financial regulatory agencies, the Federal 
Financial Institutions Examination Council, the White House Office of 
Consumer Affairs, and the Congress, or any of its authorized committees 
in fulfilling reporting requirements or assessing implementation of 
applicable laws and regulations. (Such disclosures will be made in a 
nonidentifiable manner when feasible and appropriate.) (3) Referrals 
may also be made to other federal and nonfederal supervisory or 
regulatory authorities when the subject matter is a complaint or 
inquiry which is more properly within such agency's jurisdiction. (4) 
Standard routine uses as set forth in appendix A.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored on paper or computer database.

Retrievability:
    Records are retrievable from files by federal credit union name, by 
complainant name, or assigned control number.

Safeguards:
    Records are maintained in secured offices in either a file cabinet 
or on a password protected computer system.

Retention and disposal:
    Records are retained for three years and then destroyed. Consumer's 
name, federal credit union's name, subject of complaint, date received, 
and date resolved are kept until no longer needed.

System manager(s) and address:
    The System Manager is the Regional Director in the regional office 
where the complaint was processed. (See appendix B for Regional Office 
addresses.)

Notification procedure:
    An individual may inquire as to whether the system contains a 
record pertaining to the individual by addressing a request in person 
or by mail to the system manager listed above. If there is no record on 
the individual, the individual will be so advised.

Record access procedures:
    Upon request, the system manager will set forth the procedures for 
gaining access to available records.

Contesting record procedures:
    Request to amend or correct a record should be directed to the 
system manager listed above.

Record source categories:
    Complainant (and his or her representative, which may include, 
e.g., a member of Congress or an attorney); Federal credit union 
officials; employees and members of the credit union involved; and NCUA 
examiners and central files on federal credit unions.
NCUA-13

System Name:
    Litigation Case Files.

System Location:
    Office of General Counsel, National Credit Union Administration, 
1775 Duke Street, Alexandria, Virginia 22314-3428.

[[Page 41548]]

Categories of individuals covered by the system:
    Records are maintained in files by the case name of individuals who 
are: the subject of NCUA investigations made in contemplation of legal 
action; involved in civil litigation with NCUA or involved in 
administrative proceedings; involved in litigation of interest to NCUA; 
or pursuing tort claims.

Categories of records in the system:
    Records in case files include: Investigative reports relating to 
possible felonies or violations of the Federal Credit Union Act; 
transcripts of testimony or affidavits; documents and other evidentiary 
matters, pleadings and other documents filed in court; orders filed or 
issued in civil, administrative or criminal proceedings; correspondence 
relating to investigatory or litigation matters; information provided 
by the individual under investigation or from a Federal credit union; 
and other memoranda gathered and prepared by staff in performance of 
their duties.

Authority for maintenance of the system:
    12 U.S.C. 1766, 1786, 1787, and 1789; 28 U.S.C. 2671-2680.

Purpose:
    This system documents the preparation and progress of legal 
proceedings and investigations conducted by the Office of General 
Counsel.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    (1) The staff of the Office of General Counsel may use such records 
to render legal advice concerning investigations or courses of legal 
action; to represent NCUA in all judicial and administrative 
proceedings in which NCUA or any of its employees who, within the scope 
of employment and in an official capacity, is a party; or to intervene 
as an amicus curiae. (2) The information in this system may be 
disclosed to federal, state, local or professional licensing boards or 
Boards of Medical Examiners, when such records reflect on the 
qualifications or fitness of a licensed individual or an individual 
seeking to be licensed. (3) Standard routine uses set forth in appendix 
A.

System manager(s) and address:
    General Counsel, National Credit Union Administration, 1775 Duke 
Street, Alexandria, Virginia 22314-3428.

Notification procedure:
    An individual may inquire as to whether the system contains a 
record pertaining to the individual by addressing a request in person 
or by mail to the system manager listed above. If there is no record on 
the individual, the individual will be so advised.

Record access procedures:
    Upon request, the system manager will set forth the procedures for 
gaining access to available records.

Contesting record procedures:
    Requests to amend or correct a record should be directed to the 
system manager listed above.

Record source categories:
    Record source categories vary depending upon the legal issue but 
generally are obtained from the following: NCUA staff and internal 
agency memoranda; federal employees and private parties involved in 
torts; contracts; federal credit union files or officials; general law 
texts and sources; law enforcement officers; witnesses and others; 
administrative and court pleadings, transcripts or judicial orders/
decisions; evidence gathered in connection with the matter involved; 
and from individuals to whom the records relate.

Systems exempted from certain provisions of the act:
    This system is subject to the specific exemption provided by 5 
U.S.C. 552a(k)(2), as the system of records is investigatory material 
compiled for law enforcement purposes.
NCUA-14

System Name:
    PaymentNet J.P.Morgan Chase Bank PaymentNet.

System Location:
    J.P.Morgan Chase Bank, N.A. Commercial Card Solutions (Elgin, IL).

Categories of individuals covered by the system:
    Employees of NCUA with individually billed government travel cards 
and/or centrally billed government travel cards.

Categories of records in the system:
    NCUA employee credit card data, including name and address, and 
past and present charges to account.

Authority for maintenance of the system:
    Federal Travel Regulations, Travel and Transportation Reform Act of 
1998 (Pub. L. 105-264).

Purpose:
    The purpose of this system is for the Office of the Chief Financial 
Officer (OCFO) to monitor the usage of the government travel card by 
NCUA employees and to assure timely payments of accounts.

Routine uses of records maintained in the system, including categories 
of users and purposes of such uses:
    The system can be used by individual cardholders to access their 
own account information to monitor charges, payments, change their 
address, etc. It is also used by OCFO to provide oversight of the 
travel card program by monitoring card usage in order to reduce card 
misuse, abuse, and delinquencies.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained in a database that is accessible by Internet 
over a 128-bit encryption secure connection.

Retrievability:
    Records are retrieved by name or account number.

Safeguards:
    Records are maintained in a secure database that can only be 
accessed with a username and password provided by Bank of America after 
receipt of an application submitted by the OCFO. Only authorized staff 
in OCFO can access multiple employee records, all other employees can 
only access their own account information within the PaymentNet system.

Retention and disposal:
    All account activity (charges, payments, credits, etc.) is retained 
in the PaymentNet system for 36 months. All information on closed 
accounts (name, address, activity) is retained for 36 months before it 
is permanently removed from the PaymentNet system.

System manager(s) and address:
    Deputy Financial Officer, Office of the Chief Financial Officer, 
National Credit Union Administration, 1775 Duke Street, Alexandria, 
Virginia 22314-3428.

Notification procedure:
    An individual may inquire about his/her personal account 
information by accessing the PaymentNet system with a username and 
password provided to them by Bank of America or by written request to 
OCFO.

Record access procedures:
    Upon approval of the cardholder application and issuance of the 
government travel card by BOA, a username and password is also

[[Page 41549]]

submitted to the cardholder for access to their account information in 
PaymentNet.

Contesting record procedures:
    Requests to amend or correct a record should be submitted online 
through the PaymentNet system or submitted in writing to OCFO.

Record source categories:
    Records are prepared by the individual whom the record concerns by 
submission of an application to J.P.Morgan Chase Bank and by the 
subsequent activity to the individual's account.
NCUA-15

System Name:
    Contract Employee Pay and Leave Records.

System Location:
    Information within this system of records is located at the Asset 
Management and Assistance Center (AMAC) 4807 Spicewood Springs Road, 
Suite 5100, Austin TX 78759-8490, and the payroll processor, Paychex of 
San Antonio, Texas.

Categories of individuals covered by the system:
    Contract employees hired by the Agent for the Liquidating Agent for 
work on liquidation cases.

Categories of records in the system:
    Wages and related payroll data, including leave records.

Authority for maintenance of the system:
    Fair Labor Standards Act.

Purpose:
    This system documents employee information and ensures that 
employees receive proper compensation.

Routine uses of records maintained in the system, including categories 
of users and purposes of such uses:
    Information is used to document time worked and provide a record of 
attendance to support payment of wages and use of leave. Users of the 
system include the payroll officer (financial analyst), the employee's 
supervisor, and Paychex.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained in file folders.

Retrievability:
    Records are retrieved by name.

Safeguards:
    Records are maintained in a secured file cabinet, accessible only 
to the payroll officer and division manager.

Retention and disposal:
    Records are retained and disposed of in accordance with the Fair 
Labor Standards Act.

System manager(s) and address:
    Primary: Financial Analyst, Asset Management and Assistance Center 
(4807 Spicewood Springs Road, Suite 5100, Austin TX 78759-8490).
    Secondary: Division of Accounting Service Director, Asset 
Management and Assistance Center (4807 Spicewood Springs Road, Suite 
5100, Austin TX 78759-8490).

Notification procedure:
    An individual may inquire as to whether the system contains a 
record pertaining to the individual by addressing a request in person 
or by mail to the system manager listed above. If there is no record on 
the individual, the individual will be so advised.
NCUA-16

System Name:
    Leave Transfer Program Case Files.

System Location:
    Office of Human Resources, 1775 Duke Street, Alexandria, VA 22314-
3428.

Categories of individuals covered by the system:
    NCUA employees who submitted applications to become leave 
recipients under the provisions of the Leave Transfer program.

Categories of records in the system:
    Leave transfer program applications, leave requests, and medical 
documentation.

Authority for maintenance of the system:
    5 CFR 630.913.

Purpose:
    To administer the NCUA leave transfer program.

Routine uses of records maintained in the system, including categories 
of users and purposes of such uses:
    These records are used to administer the NCUA leave transfer 
program.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    These records are maintained in file folders and filed in metal 
file cabinets.

Retrievability:
    The records are retrieved by the names of the employee.

Safeguards:
    These files are kept in a locked room and are available only to 
authorized personnel whose duties require access.

Retention and disposal:
    These records are maintained in accordance with NARA General 
Records Schedules 1 (Civilian Personnel Records). Disposal of manual 
records is by shredding.

System manager(s) and address:
    Director, Office of Human Resources, National Credit Union 
Administration, 1775 Duke Street, Alexandria, VA 22314-3428.

Notification procedure:
    An individual or an individual's authorized representative may 
inquire as to whether the system contains a record pertaining to the 
individual by addressing a request in person or by mail to the system 
manager listed above. If there is no record on the individual, the 
individual will be so advised.
NCUA-17

System Name:
    Personal Identity Verification Files.

System Location:
    Office of Human Resources, National Credit Union Administration, 
1775 Duke Street, Alexandria, VA 22314-3428.

Categories Of Individuals Covered By The System:
    Individuals who require regular, ongoing access to federal 
facilities, information technology systems, or information classified 
in the interest of national security, including applicants for 
employment or contracts, federal employees, contractors, students, 
interns, volunteers, affiliates, individuals authorized to perform or 
use services provided in NCUA facilities and individuals formerly in 
any of these positions. The system also includes individuals accused of 
security violations or found in violation.

Categories Of Records In The System:
    Name, former names, birth date, birth place, Social Security 
number, home address, phone numbers, employment history, residential 
history, education and degrees earned, names of associates and 
references and their contact information, citizenship, names of 
relatives, birthdates and places of relatives, citizenship of 
relatives, names of relatives who work for the federal

[[Page 41550]]

government, criminal history, mental health history, drug use, 
financial information, fingerprints, summary report of investigation, 
results of suitability decisions, level of security clearance, date of 
issuance of security clearance, requests for appeal, witness 
statements, investigator's notes, tax return information, credit 
reports, security violations, circumstances of violation, and agency 
action taken. Copies of background investigation forms such as the SF-
85, SF-85P, SF-86, or SF-87 may also be included in this file.

Authority For Maintenance Of The System:
    Executive orders 10450, 10865, 12333, and 12356; sections 3301 and 
9101 of title 5, U.S. Code; sections 2165 and 2201 of title 42, U.S. 
Code; sections 781 to 887 of title 50, U.S. Code; parts 5, 732, and 736 
of title 5, Code of Federal Regulations; and Homeland Security 
Presidential Directive (HSPD) 12, Policy for a Common Identification 
Standard for Federal Employees and Contractors, August 27, 2004.

Purpose(s):
    The records in this system of records are used to document and 
support decisions regarding clearance for access to classified 
information, the suitability, eligibility, and fitness for service of 
applicants for Federal employment and contract positions, including 
students, interns, or volunteers to the extent their duties require 
access to federal facilities, information, systems, or applications. 
The records may be used to document security violations, employee 
access and attendance, and supervisory actions taken.

Routine Uses Of Records Maintained In The System, Including Categories 
Of Users And The Purposes Of Such Uses:
    (1) The information maintained in this system is collected from PIV 
Applicants, the individuals to whom a PIV card is issued. The PIV 
Applicant may be a current or prospective Federal hire, a Federal 
employee or a contractor. The information is used in each step of the 
PIV Process for example, conducting a background investigation, 
completing the identity proofing and registration process, creating an 
employee record in the Comprehensive Human Resources Integrated System 
(CHRIS), issuing a PIV card and the determination of physical and 
logical access. Additionally, the information such as card expiration 
date, PIV Registrar Approval, etc. is maintained in this file and is 
used to assist in the production of the PIV card. (2) The information 
in this system may be disclosed to the United States Office of 
Personnel Management, the Merit Systems Protection Board, the Office of 
Special Counsel, the Equal Employment Opportunity Commission, the 
Federal Labor Relations Authority, the General Services Administration 
or an arbitrator or agent to the extent the disclosure is needed to 
carry out the government-wide personnel management, investigatory, 
adjudicatory and appellate functions within their respective 
jurisdictions, or to obtain information. (3) The information in this 
system may be disclosed to federal, state, local or professional 
licensing boards or boards of Medical Examiners, when such records 
reflect on the qualifications of a licensed individual or individual 
seeking to be licensed. (4) Standard routine uses as set forth in 
Appendix A.

Policies And Practice For Storing, Retrieving, Accessing, Retaining And 
Disposing Of Records In The System:
Storage:
    Records are stored on paper and electronically in a secure 
location.

Retrievability:
    Files are retrieved by name or Social Security number (SSN), 
employee name, and employee identification number.

Safeguards:
    For paper records: Comprehensive paper records are kept in a secure 
room at NCUA Central Office, Office of Human Resources. Limited paper 
records may be kept at NCUA regional offices in locked file cabinets in 
locked rooms. Access to the records is limited to those employees who 
have a need for them in the performance of their official duties.
    For electronic records: Comprehensive electronic records are kept 
at the NCUA Central Office, Office of Human Resources. Access to the 
records is restricted to those with a specific role in the PIV process 
that requires access to information to perform their duties, and who 
have been given a password to access that part of the system. Controls 
are in place to identify unauthorized access. Persons given roles in 
the PIV process must complete training specific to their roles to 
ensure they are knowledgeable about how to protect individually 
identifiable information. Electronic records of security badge and 
parking pass usage for access to the Central Office and access to 
parking are accessible by selected staff in the Division of Procurement 
and Facilities Management.

Retention And Disposal:
    Records are destroyed upon notification of death or not later than 
five years after separation or transfer of employee to another agency, 
whichever is applicable.

System Manager(s) And Address:
    Security Officer, Office of Human Resources, National Credit Union 
Administration, 1775 Duke Street, Alexandria, VA 22314-3428.

Notification Procedure:
    An individual can determine if this system contains a record 
pertaining to the individual by addressing a request in writing to the 
system manager listed above. If there is no record on the individual, 
the individual will be so advised.
    When requesting notification of or access to records covered by 
this system, an individual should provide at a minimum his/her full 
name, date of birth, office and duty location in order to establish 
identity.

Records Access Procedures:
    Upon request, the system manager will set forth the procedures for 
gaining access to available records.

Contesting Record Procedures:
    Requests to amend or correct a record should be directed to the 
system manager listed above. Requesters should also reasonably identify 
the record, specify the information they are contesting, state the 
corrective action sought and the reasons for the correction along with 
supporting justification showing why the record is not accurate, 
timely, relevant, or complete.

Record Source Categories:
    Information is obtained from a variety of sources including the 
employee, contractor, or applicant via use of the SF-85, SF-85P, or SF-
86 and personal interviews; employers' and former employers' records; 
FBI criminal history records and other databases; financial 
institutions and credit reports; medical records and health care 
providers; educational institutions; interviews of witnesses such as 
neighbors, friends, co-workers, business associates, teachers, 
landlords, or family members; tax records; and other public records. 
Security violation information is obtained from a variety of sources, 
such as witnesses or supervisor's reports. Electronic records are 
created based on use of security badges and parking passes at readers 
at entrances and exits to parking at the Central Office, building 
entrances, and building elevators.

[[Page 41551]]

Appendix A--Standard Routine Uses Applicable to NCUA Systems of Records

    1. If a record in a system of records indicates a violation or 
potential violation of civil or criminal law or a regulation, and 
whether arising by general statute or particular program statute, or 
by regulation, rule, or order, the relevant records in the system or 
records may be disclosed as a routine use to the appropriate agency, 
whether Federal, State, local, or foreign, charged with the 
responsibility of investigating or prosecuting such violation or 
charged with enforcing or implementing the statute, rule, 
regulation, or order issued pursuant thereto.
    2. A record from a system of records may be disclosed as a 
routine use to a Federal, State, or local agency which maintains 
civil, criminal, or other relevant enforcement information or other 
pertinent information, such as current licenses, if necessary, to 
obtain information relevant to an agency decision concerning the 
hiring or retention of an employee, the issuance of a security 
clearance, the letting of a contract, or the issuance of a license, 
grant, or other benefit.
    3. A record from a system of records may be disclosed as a 
routine use to a Federal agency, in response to its request, for a 
matter concerning the hiring or retention of an employee, the 
issuance of a security clearance, the reporting of an investigation 
of an employee, the letting of a contract, or the issuance of a 
license, grant, or other benefit by the requesting agency, to the 
extent that the information is relevant and necessary to the 
requesting agency's decision in the matter.
    4. A record from a system of records may be disclosed as a 
routine use to an authorized appeal grievance examiner, formal 
complaints examiner, equal employment opportunity investigator, 
arbitrator or other duly authorized official engaged in 
investigation or settlement of a grievance, complaint, or appeal 
filed by an employee. Further, a record from any system of records 
may be disclosed as a routine use to the Office of Personnel 
Management in accordance with the agency's responsibility for 
evaluation and oversight of Federal personnel management.
    5. A record from a system of records may be disclosed as a 
routine use to officers and employees of a federal agency for 
purposes of audit.
    6. A record from a system of records may be disclosed as a 
routine use to a member of Congress or to a congressional staff 
member in response to an inquiry from the congressional office made 
at the request of the individual about whom the record is 
maintained.
    7. A record from a system of records may be disclosed as a 
routine use to the officers and employees of the General Services 
Administration (GSA) in connection with administrative services 
provided to this Agency under agreement with GSA.
    8. Records in a system of records may be disclosed as a routine 
use to the Department of Justice, when: (a) NCUA, or any of its 
components or employees acting in their official capacities, is a 
party to litigation; or (b) Any employee of NCUA in his or her 
individual capacity is a party to litigation and where the 
Department of Justice has agreed to represent the employee; or (c) 
The United States is a party in litigation, where NCUA determines 
that litigation is likely to affect the agency or any of its 
components, is a party to litigation or has an interest in such 
litigation, and NCUA determines that use of such records is relevant 
and necessary to the litigation, provided, however, that in each 
case, NCUA determines that disclosure of the records to the 
Department of Justice is a use of the information contained in the 
records that is compatible with the purpose for which the records 
were collected.
    9. Records in a system of records may be disclosed as a routine 
use in a proceeding before a court or adjudicative body before which 
NCUA is authorized to appear (a) when NCUA or any of its components 
or employees are acting in their official capacities; (b) where NCUA 
or any employee of NCUA in his or her individual capacity has agreed 
to represent the employee; or (c) where NCUA determines that 
litigation is likely to affect the agency or any of its components, 
is a party to litigation or has an interest in such litigation, and 
NCUA determines that use of such records is relevant and necessary 
to the litigation, provided, however, NCUA determines that 
disclosure of the records to the Department of Justice is a use of 
the information contained in the records that is compatible with the 
purpose for which the records were collected.

Appendix B--List of Regional Offices With Addresses and States Covered 
by Each Region

    NCUA Region I Regional Office: 9 Washington Square, Washington 
Avenue Extension, Albany, NY 12205, Phone (518) 862-7400. States 
covered: Connecticut, Maine, Massachusetts, Michigan, New Hampshire, 
New York, Rhode Island, and Vermont.
    NCUA Region II Regional Office: 1775 Duke Street, Suite 4206, 
Alexandria, VA 22314, Phone: (703) 519-4600. States covered: 
Delaware, District of Columbia, Maryland, New Jersey, Pennsylvania, 
Virginia, and West Virginia.
    NCUA Region III Regional Office: 7000 Central Parkway, Suite 
1600, Atlanta, GA 30328, Phone: (678) 443-3000. States covered: 
Alabama, Florida, Georgia, Indiana, Kentucky, Mississippi, North 
Carolina, Puerto Rico, Ohio, South Carolina, Tennessee, and Virgin 
Islands.
    NCUA Region IV Regional Office: 4807 Spicewood Springs Road, 
Suite 5200, Austin, TX 78759, Phone: (512) 342-5600. States covered: 
Arkansas, Illinois Iowa, Kansas, Louisiana, Minnesota, Missouri, 
Nebraska, North Dakota, Oklahoma, South Dakota, Texas, and 
Wisconsin.
    NCUA Region V Regional Office: 1230 West Washington Street, 
Suite 301, Tempe, AZ 85281, Phone: (602) 302-6000. States covered: 
Alaska, Arizona, California, Colorado, Guam, Hawaii, Idaho, Montana, 
Nevada, New Mexico, Oregon, Utah, Washington, and Wyoming.


    By the National Credit Union Administration Board on June 24, 
2010.
Mary F. Rupp,
Secretary of the Board.
[FR Doc. 2010-17330 Filed 7-15-10; 8:45 am]
BILLING CODE 7535-01-P