[Federal Register Volume 75, Number 131 (Friday, July 9, 2010)]
[Notices]
[Pages 39499-39500]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-16792]
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DEPARTMENT OF DEFENSE
Department of the Navy
[Docket ID: USN-2010-0024]
Privacy Act of 1974; System of Records
AGENCY: U.S. Marine Corps, Department of the Navy, DoD.
ACTION: Notice to add a system of records.
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SUMMARY: The U.S. Marine Corps proposes to add a system of records to
its existing inventory of records systems subject to the Privacy Act of
1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
August 9, 2010, unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
Federal Rulemaking Portal: http://www.regulations.gov.
Follow the instructions for submitting comments.
Mail: Federal Docket Management System Office, 1160
Defense Pentagon, Washington, DC 20301-1160.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at http://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Tracy Ross at (703) 614-4008.
SUPPLEMENTARY INFORMATION: The U.S. Marine Corps system of records
notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the Headquarters, U.S. Marine Corps, FOIA/PA Section (ARSF), 2
Navy Annex, Room 3134, Washington, DC 20380-1775.
The proposed system report, as required by 5 U.S.C. 552a(r), of the
Privacy Act of 1974, as amended, was submitted on June 28, 2010, to the
House Committee on Oversight and Government Reform, the Senate
Committee on Homeland Security and Governmental Affairs, and the Office
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I
to OMB Circular No. A-130, ``Federal Agency Responsibilities for
Maintaining Records About Individuals,'' dated February 8, 1996
(February 20, 1996; 61 FR 6427).
Dated: July 6, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
M12400-1
System name:
Civilian Workforce Development Application (CWDA).
[[Page 39500]]
System location:
Headquarters Marine Corps (HQMC), Manpower Information Systems
Division (MI), at the James Wesley Marsh Center, 3280 Russell Road,
Marine Corps Base (MCB) Quantico, VA 22134-5103.
Categories of individuals covered by the system:
Civilians employed by the U.S. Marines Corps.
Categories of records in the system:
Full name, Social Security Number (SSN), date of birth, grade,
correspondence and records pertaining to performance, employment, pay,
classification, security clearance, personnel actions, medical,
insurance, retirement, tax withholding information, exemptions,
unemployment compensation, employee profile, education, training, labor
management relations, worker compensation, performance based actions,
business based actions, benefits, discipline and administration of non-
appropriated fund civilian personnel.
Authority for maintenance of the system:
10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041,
Headquarters, Marine Corps; 5 U.S.C., Section 301, Departmental
Regulations; MCO 12510.2C, Civilian Workforce Management;
MCO 12713.6A, Equal Employment Opportunity Program;
MCO 12451.2C, Honorary Awards for Civilian Employees; MCO 12301.1B,
Authority to Approve Extensions to the DoD 5-Year Overseas Employment
Limitation and Movements Between Overseas Areas for Civilian Employees,
MCO 12410.21B, Consolidated Civilian Career Training (CCCT) Program;
and E.O. 9397 (SSN), as amended.
Purpose(s):
To facilitate the occupational and professional development of
civilians employed by the U.S. Marines Corps. The database contains
civilian personnel data and data related to the leadership and core
competencies of the Communities of Interest (COIs). CWDA provides
career and professional development information to civilians employed
by the U.S. Marines Corps and allows them to schedule training, update
personal training/qualification data, and view job vacancies within the
U.S. Marine Corps.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records contained therein may
specifically be disclosed outside the DoD as a routine use pursuant to
5 U.S.C. 552a(b)(3) as follows:
To officials and employees of other departments and agencies of the
Executive Branch of government, upon request, in the performance of
their official duties related to the management of civilian personnel
employed by the Marine Corps.
The DoD `Blanket Routine Uses' set forth at the beginning of the
U.S. Marine Corps' compilation of systems of records notices apply to
this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Electronic storage media.
Retrievability:
Name and/or Social Security Number (SSN) and Unit.
Safeguards:
Records are maintained in areas only accessible to authorized
Manpower Information Systems Division (MI) server room personnel that
are properly screened, cleared, and trained. System software uses
Public Key Infrastructure (PKI)/Common Access Card (CAC) authentication
to lock out unauthorized access. System software contains
authorization/permission partitioning to limit access to appropriate
organizational level. The Social Security Number (SSN) information is
not presented or viewable via the Web interface; rather it is
maintained in the database only as a unique identifier of civilian
Marine individuals.
Retention and disposal:
Disposition pending (until the National Archives and Records
Administration approves retention and disposal schedule, records will
be treated as permanent).
System manager(s) and address:
Policy Official and Records Holder is Branch Head, Civilian
Workforce Management (MPC), HQMC, Manpower Plans & Policy Division,
3280 Russell Road, Quantico, VA 22134-5103.
Notification procedures:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to Branch Head, Civilian Workforce Management (MPC), HQMC, Manpower
Plans & Policy Division, 3280 Russell Road, Quantico, VA 22134-5103.
The request must include the individual's full name, Social
Security Number (SSN), complete mailing address and must be signed and
notarized.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to Branch
Head, Civilian Workforce Management (MPC), HQMC Manpower Plans & Policy
Division, 3280 Russell Road, Quantico, VA 22134-5103.
The request must include the individual's full name, Social
Security Number (SSN), complete mailing address and must be signed and
notarized.
Contesting record procedures:
The USMC rules for contesting contents and appealing initial agency
determinations are published in Secretary of the Navy Instruction
5211.5; 32 CFR part 701; or may be obtained from the Branch Head,
Civilian Workforce Management (MPC) Manpower Plans & Policy Division,
Manpower & Reserve Affairs (M&RA), 3280 Russell Road, Quantico, VA
22134-5103.
Record source categories:
Department of the Navy Civilian Authoritative Data Source
(DONCADS); from the individual; local command where assigned; Defense
Investigative Service (DIS); previous employers; educational
institutions; employment agencies; civilian and military investigative
reports (administrative, civil and criminal); and general
correspondence concerning individuals.
Exemptions claimed for the system:
None.
[FR Doc. 2010-16792 Filed 7-8-10; 8:45 am]
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