[Federal Register Volume 75, Number 130 (Thursday, July 8, 2010)]
[Notices]
[Pages 39281-39283]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-16509]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
August 9, 2010. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.

Requesters must cite the control number, which appears in parentheses 
after the name of the agency which submitted the schedule, and must 
provide a mailing address. Those who desire appraisal reports should so 
indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records

[[Page 39282]]

that may be accumulated throughout an agency. This notice provides the 
control number assigned to each schedule, the total number of schedule 
items, and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Education, Office of Communications and Outreach 
(N1-441-09-6, 13 items, 3 temporary items). Master files of electronic 
information systems that contain applications and other records 
relating to agency award programs. Also included are background files 
relating to the awards process, including materials submitted to 
support applications. Proposed for permanent retention are substantive 
records relating to awards programs, such as the Presidential Scholars 
Program, the Blue Ribbon Schools Program, and similar recognition 
programs. Included are such records as publications, photographs and 
other audiovisual records relating to awards ceremonies, and lists of 
awardees.
    2. Department of Health and Human Services, Administration for 
Children and Families (N1-292-09-3, 1 item, 1 temporary item). Master 
files of an electronic information system that contains evaluations of 
Head Start program grantees.
    3. Department of Health and Human Services, Food and Drug 
Administration (N1-88-09-7, 11 items, 8 temporary items). Records 
relating to emergencies and incidents that are not significant, 
including associated data from electronic information systems; summary 
incident reports; records relating to events of interest that pertain 
to non-regulated products; and records that relate to requests for the 
classification of products, including an electronic tracking system. 
Proposed for permanent retention are such records as weekly reports of 
significant incidents and management files relating to significant 
emergencies and incidents.
    4. Department of Health and Human Services, Food and Drug 
Administration (N1-88-09-8, 11 items, 6 temporary items). Records 
relating to planning and policy development, including such records as 
tracking files relating to strategic plans and performance plans, 
project case files, internal informational materials, analyses of 
public comments, and master files containing public comments and public 
comment summaries. Proposed for permanent retention are such records as 
strategic plans, annual performance plans, submissions to Congress and 
the Office of Management and Budget, and policy development documents.
    5. Department of Health and Human Services, Substance Abuse and 
Mental Health Services Administration (N1-511-09-4, 2 items, 2 
temporary items). Master files of an electronic information system that 
contains performance data relating to recipients of substance abuse 
prevention and treatment grants as well as prevention-related training 
course materials.
    6. Department of Homeland Security, U.S. Immigration and Customs 
Enforcement (N1-567-09-4, 1 item, 1 temporary item). Master files of an 
electronic information system that contains biographical and other data 
used to establish relationship patterns among individuals and 
organizations that may be indicative of violations of customs and 
immigration laws or terrorist activity.
    7. Department of Homeland Security, U.S. Immigration and Customs 
Enforcement (N1-567-10-13, 1 item, 1 temporary item). Master files of 
an electronic information system that contains data on non-immigrants 
who are in the United States for educational purposes or to participate 
in exchange programs. Similar information contained in a predecessor 
electronic system was previously approved for disposal.
    8. Department of Homeland Security, U.S. Immigration and Customs 
Enforcement (N1-567-10-14, 2 items, 2 temporary items). Master files 
and statistical reports associated with an electronic information 
system that contains tips related to the possible exploitation of 
children for sexual purposes.
    9. Department of Justice, Civil Division (N1-60-09-39, 2 items, 2 
temporary items). Management records and Web site content relating to 
the Division's intranet site.
    10. Department of Justice, Justice Management Division (N1-60-10-6, 
4 items, 1 temporary item). Background files relating to the 
preparation of organization, mission and functions manuals. Copies of 
manuals, organization charts, and case files that relate to 
organizational planning are proposed for permanent retention.
    11. Department of Justice, Justice Management Division (N1-60-10-
18, 1 item, 1 temporary item). Case files relating to reviews of 
physical, information technology, personnel, and document security 
programs within the agency as well as programs that relate to 
continuity of operations and health and safety.
    12. Department of Justice, Executive Office of U.S. Trustees (N1-
60-09-33, 1 item, 1 temporary item). Master files of an electronic 
information system used to track audits of bankruptcy cases.
    13. Department of Justice, Executive Office of U.S. Trustees (N1-
60-09-51, 1 item, 1 temporary item). Master files of an electronic 
information system used to track significant events relating to 
bankruptcy cases.
    14. Department of Justice, Federal Bureau of Investigation (N1-65-
09-31, 21 items, 21 temporary items). Records, including electronic 
data, pertaining to the National Name Check Program. Included are 
records relating to such matters as requests, responses to requests, 
audits, quality assurance activities, operating procedures, and 
training.
    15. Department of State, Bureau of International Information 
Programs (N1-59-10-8, 1 item, 1 temporary item). Information management 
resources files, including such records as planning documents 
pertaining to goals and objectives and records relating to performance 
measures and procedures.
    16. Department of the Treasury, Departmental Offices (N1-56-10-2, 
11 items, 8 temporary items). Records of the Office of the General 
Counsel, including such records as attorney working files, document 
production records, routine litigation files, and legislation files. 
Proposed for permanent retention are files relating to significant 
litigation, General Counsel memoranda and opinions, and files on 
significant financial transactions.
    17. Department of the Treasury, Internal Revenue Service (N1-58-09-
105, 2 items, 2 temporary items). Master files and documentation 
associated with an electronic information system used to support the 
work of revenue agents and specialists by managing such matters as 
appointments and information requests, time spent on individual cases, 
and other activities.
    18. Department of Veterans Affairs, Veterans Benefits 
Administration (N1-15-10-5, 1 item, 1 temporary item). Master files of 
an electronic information system that contains program data concerning 
home loan programs.
    19. Export-Import Bank of the United States, Agency-wide (N1-275-
09-7, 1 item, 1 temporary item). Master files of an electronic 
information system used to review applications for the Bank's various 
financial products.

[[Page 39283]]

    20. Export-Import Bank of the United States, Agency-wide (N1-275-
09-9, 5 items, 5 temporary items). Records relating to the Bank's 
public Web site, including Web content and records that pertain to Web 
site management and operations.
    21. Export-Import Bank of the United States, Agency-wide (N1-275-
09-10, 1 item, 1 temporary item). Records of a Web-based electronic 
system that allows exporters, brokers, and financial institutions to 
transact business with the Bank electronically.
    22. Export-Import Bank of the United States, Agency-wide (N1-275-
10-1, 1 item, 1 temporary item). Master files of an electronic 
information system used to track, evaluate, and pay claims against the 
Bank's financial products.
    23. Federal Maritime Commission, Bureau of Certification and 
Licensing (N1-358-09-2, 3 items, 3 temporary items). Reading files and 
subject files relating to day to day operational activities regarding 
the certification and licensing of ocean liners.
    24. Federal Maritime Commission, Bureau of Trade Analysis (N1-358-
09-8, 2 items, 2 temporary items). Master files of an electronic 
information system that contains data relating to the processing of 
carrier and marine terminal agreements and includes partial copies of 
the agreements.
    25. Office of the Director of National Intelligence, Office of the 
Executive Secretary (N1-576-09-7, 7 items, 3 temporary items). Non-
substantive correspondence and working papers, as well as reference 
material. Proposed for permanent retention are correspondence, subject 
files, substantive working papers, and other records of the Director, 
Principal Deputy, and other high officials.
    26. Office of the Director of National Intelligence, National 
Intelligence Council (N1-576-09-8, 22 items, 7 temporary items). 
Facilitative files accumulated by working groups, non-substantive 
working papers and background files, work flow tracking systems, 
reference files, and other records of a routine administrative nature. 
Proposed for permanent retention are such records as files of the 
Chairman, intelligence publications, threat assessment case files, 
substantive working papers, National Intelligence Board records, and 
other records that document mission-related activities.
    27. Office of the Director of National Intelligence, National 
Counterterrorism Center (N1-576-08-1, 18 items, 7 temporary items). 
Administrative records, including such files as work flow tracking 
systems, records documenting access to classified information, non-
substantive working papers, and extra copies of issuances. Proposed for 
permanent retention are such records as files of the Director and 
immediate staff offices, finished intelligence reports and related 
background files, press releases, speeches, organization charts and 
organizational planning records, histories, and substantive working 
papers.
    28. Small Business Administration, Office of the Chief Information 
Officer (N1-309-10-1, 5 items, 5 temporary items). Records relating to 
Business.gov, a Web site sponsored by the agency that provides 
information to small businesses concerning State and local licensing 
and permit requirements, loan and grant programs, and other matters. 
Included are such records as Web site content and operations records 
and policy and procedural records.
    29. Tennessee Valley Authority, Agency-wide (N1-142-10-1, 88 items, 
75 temporary items). Records including power generation and power 
transmission studies and analyses, energy-related contracts and related 
financial documentation, resource and power rate analyses and studies, 
equipment maintenance files, regulatory compliance records, agency 
management files, program and fiscal audits, litigation case files, 
human resource analyses and studies, human resource planning and 
performance measurement files, training files, budget forecasting 
records, budget analyses and studies, financial projections and 
analyses, property status and value files, facilities and equipment 
files, environmental assessment and mitigation records, pollution 
prevention and abatement files, energy conservation program management 
plans, safety inspections and incident reports, security procedures, 
public relations policies and procedures, news releases and scripts of 
media presentations, lab notebooks, annual reports, research reports, 
and research summary reports. Proposed for permanent retention are 
environmental and energy-related research records, empirical studies, 
environmental impact statements, budget and financial records, agency 
organization files, significant litigation case files, environmental 
compliance documentation, official publications, and records 
documenting such activities as policy development, budget development, 
congressional and public relations, and project management.

    Dated: June 30, 2010.
Sharon Thibodeau,
Deputy Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 2010-16509 Filed 7-7-10; 8:45 am]
BILLING CODE 7515-01-P