[Federal Register Volume 75, Number 127 (Friday, July 2, 2010)]
[Notices]
[Pages 38494-38495]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-16132]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2010-OS-0091]


Privacy Act of 1974; System of Records

AGENCY: Defense Intelligence Agency, DoD.

ACTION: Notice to add a system of records.

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SUMMARY: The Defense Intelligence proposes to add a system of records 
to its inventory of record systems subject to the Privacy Act of 1974 
(5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
August 2, 2010, unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 1160 
Defense Pentagon, Washington, DC 20301-1160.
     Instructions: All submissions received must include the 
agency name and docket number for this Federal Register document. The 
general policy for comments and other submissions from members of the 
public is to make these submissions available for public viewing on the 
Internet at http://www.regulations.gov as they are received without 
change, including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Theresa Lowery at (202) 231-1193.

SUPPLEMENTARY INFORMATION: The Defense Intelligence Agency systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the DIA Privacy Act Coordinator, DAN 1-C, 200 MacDill Blvd, 
Washington, DC 20340.
    The proposed systems report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on June 18, 2010, to the 
House Committee on of Government Reform, the Senate Committee on 
Homeland Security and Government Affairs, and the Office of Management 
and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular 
No A-130, ``Federal Agency Responsibilities for Maintaining Records 
About Individuals'' dated February 8, 1996 (February 20, 1996; 61 FR 
6427).

    Dated: June 29, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
LDIA: 10-0004

System name:
    Occupational, Safety, Health, and Environmental Management Records.

System location:
    Defense Intelligence Agency.

Categories of individuals covered by the system:
    DIA civilians, military, and contractors.

Categories of records in the system:
    Name, Social Security Number (SSN), and date of birth. Records 
relating to illness or injury regarding occupational safety, and 
environmental issues or accidents.

Authority for maintenance of the system:
    29 CFR part 1904, Recording and Reportable Injury or Illness; 29 
CFR part 1960, Basic Program Elements for Federal Employees 
Occupational, Safety, and Health Programs and Related Matters; DoDI 
6055.7, Accident Investigation, Reporting, and Record Keeping; and E.O. 
9397, as amended.

Purpose(s):
    This system will manage occupational, safety, health, and 
environmental management case files. Information is used to comply with 
regulatory reporting requirements and to identify and correct known or 
potential

[[Page 38495]]

hazards in order to facilitate prevention programs.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the Department of Defense as a 
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Defense Intelligence Agency's compilation of systems of records notices 
apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic records.

Retrievability:
    By last name and Social Security Number (SSN).

Safeguards:
    Records are stored in office buildings protected by guards, 
controlled screenings, use of visitor registers, electronic access, 
and/or locks. Access to records is limited to individuals who are 
properly screened and cleared on a need-to-know basis in the 
performance of their duties. Passwords and User IDs are used to control 
access to the system data, and procedures are in place to deter and 
detect browsing and unauthorized access. Physical and electronic access 
are limited to persons responsible for servicing and authorized to use 
the system.

Retention and disposal:
    Records are kept for 5 years and then destroyed. Paper records are 
authorized for destruction in accordance with agency destruction 
methods and include, shredding, pulping or burning. The electronic 
record is deleted from this system from which it is housed.

System manager(s) and address:
    Occupational, Safety, Health, and Environmental Office, Defense 
Intelligence Agency, 200 MacDill Boulevard, Washington, DC 20340-0001.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the DIA Freedom of Information Act Office (DAN-
1A), Defense Intelligence Agency, 200 MacDill Blvd, Washington, DC 
20340-5100.
    Request should contain the individual's full name, current address, 
and telephone number.

Record access procedures:
    Individuals seeking access to information about themselves, 
contained in this system of records, should address written inquiries 
to the DIA Freedom of Information Act Office, Defense Intelligence 
Agency (DAN-1A), 200 MacDill Blvd, Washington, DC 20340-5100.
    Request should contain the individual's full name, current address 
and telephone number.

Contesting record procedures:
    DIA's rules for accessing records, for contesting contents, and 
appealing initial agency determinations are published in DIA 
Instruction 5400.001 ``Defense Intelligence Agency Privacy Program''; 
or may be obtained from the system manager.

Record source categories:
    Individuals, agency and other government officials.

Exemptions claimed for the system:
    None.

[FR Doc. 2010-16132 Filed 7-1-10; 8:45 am]
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