[Federal Register Volume 75, Number 114 (Tuesday, June 15, 2010)]
[Notices]
[Pages 33789-33791]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-14253]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2010-OS-0081]


Privacy Act of 1974; System of Records

AGENCY: Department of Defense (DoD).

ACTION: Notice to add a system of records.

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SUMMARY: The Office of the Secretary of Defense proposes to add a 
system of records to its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
July 15, 2010 unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 1160 
Defense Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard at (703) 588-6830.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the Chief, OSD/JS Privacy Office, Freedom of 
Information Directorate, Washington Headquarters Services, 1155 Defense 
Pentagon, Washington DC 20301-1155.

[[Page 33790]]

    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on June 1, 2010, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996; 61 FR 6427).

    Dated: June 9, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DWHS P49

System name:
    Reasonable Accommodation Program Records.

System location:
    Labor and Management Employee Relations Division, Human Resources 
Directorate, Washington Headquarters Services, 2125 S. Clark Street, 
Suite 5100, Arlington, VA 22202-3909.

Categories of individuals covered by the system:
    Employees of, and applicants for employment with, Washington 
Headquarters Services/Human Resources Directorate serviced components 
requesting a reasonable accommodation.

Categories of records in the system:
    Employee's name, address and other contact information, disability 
or medical condition, reasonable accommodation requested, explanation 
of how a reasonable accommodation would assist the employee in the 
performance of his/her job, relevant medical documentation and other 
supporting documents, occupational series and grade, operating 
division/function, office location and address, office telephone 
numbers, deciding official's name and title, essential duties of the 
position, information relating to an individual's capability to 
satisfactorily perform the duties of the position currently held, 
estimated cost of accommodation, action by deciding official, and other 
supporting documents relating to reasonable accommodation.
    Applicant's name, contact information, disability or medical 
condition, reasonable accommodation requested, explanation of how a 
reasonable accommodation would assist the applicant in the application 
process and/or in the performance of the duties of the position applied 
for, relevant medical information and other supporting documents, 
occupational series and grade, operating division/function, office 
location and address, office telephone numbers, deciding official's 
name and title, essential duties of the position for which he/she is 
applying, information relating to an individual's capability to 
satisfactorily perform the duties of the position applied for, 
estimated cost of accommodation, action by deciding official, and other 
supporting documents relating to reasonable accommodation.

Authority for maintenance of the system:
    29 U.S.C. 791, Employment of Individuals with Disabilities; 42 
U.S.C. chapter 126, Equal Opportunity for Individuals with 
Disabilities; 29 CFR part 1630, Regulations to Implement the Equal 
Employment Provisions of the Americans with Disabilities Act; E.O. 
13163, Increasing the Opportunities for Individuals with Disabilities 
to be Employed in the Federal Government; E.O. 13164, Requiring Federal 
Agencies to Establish Procedures to Facilitate the Provision of 
Reasonable Accommodation; DoD Directive 1020.1, Nondiscrimination on 
the Basis of Handicap in Programs and Activities Assisted or Conducted 
by the Department of Defense.

Purpose(s):
    To document requests for reasonable accommodation(s) (regardless of 
type of accommodation) and the outcome of such requests for employees 
of Washington Headquarters Services/Human Resources Directorate 
serviced components with known physical and mental impairments and 
applicants for employment with Washington Headquarters Services/Human 
Resources Directorate serviced components.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
Office of the Secretary of Defense's compilation of systems of records 
notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper files folders and electronic storage media.

Retrievability:
    Individual's name.

Safeguards:
    Access is limited to staff members working the reasonable 
accommodation program, agency legal counsel, and Department of Defense 
healthcare providers. Case records are maintained in locked file 
cabinets. Automated records are controlled by limiting physical access 
to terminals and by the use of computer access cards. Work areas are 
controlled access requiring key cards. Security guards protect 
buildings. Staff members complete annual Information Assurance and 
Privacy Act training.

Retention and disposal:
    Destroy three years after employee separation from the agency or 
all appeals are concluded whichever is later.

System manager(s) and address:
    Assistant Director, Labor and Management Employee Relations 
Division, Human Resources Directorate, Washington Headquarters 
Services, 2125 S. Clark Street, Suite 5100, Arlington, VA 22202-3909.

Notification procedures:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to Labor and Management Employee Relations Division, Human Resources 
Directorate, Washington Headquarters Services, 2125 S. Clark Street, 
Suite 5100, Arlington, VA 22202-3909.
    Requests must contain individual's name and address.

Record access procedures:
    Individuals seeking to access records about themselves contained in 
this system of records should address written inquiries to the Office 
of the Secretary of Defense/Joint Staff Freedom of Information Act 
Requester Service Center, Office of Freedom of Information, 1155 
Defense Pentagon, Washington, DC 20301-1155.
    Requests must contain the name and number of this System of Records 
Notice, the individual's name and address and be signed.

Contesting record procedures:
    The Office of the Secretary of Defense rules for accessing records, 
for

[[Page 33791]]

contesting contents and appealing initial agency determinations are 
published in Office of the Secretary of Defense Administrative 
Instruction 81; 32 CFR part 311; or may be obtained from the system 
manager.

Record source categories:
    Individual, social workers, rehabilitation counselors, and/or 
health care personnel.

Exemptions claimed for the system:
    None.

[FR Doc. 2010-14253 Filed 6-14-10; 8:45 am]
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