[Federal Register Volume 75, Number 114 (Tuesday, June 15, 2010)]
[Notices]
[Pages 33792-33793]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-14250]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2010-OS-0080]


Privacy Act of 1974; System of Records

AGENCY: Defense Intelligence Agency, DoD.

ACTION: Notice to add a system of records.

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SUMMARY: The Defense Intelligence proposes to add a system of records 
notice to its inventory of record systems subject to the Privacy Act of 
1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
July 15, 2010 unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 1160 
Defense Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Theresa Lowery at (202) 231-1193.

SUPPLEMENTARY INFORMATION: The Defense Intelligence Agency systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the DIA Privacy Act Coordinator, DAN 1-C, 200 McDill Blvd, 
Washington, DC 20340.
    The proposed systems reports, as required by 5 U.S.C 552a(r) of the 
Privacy Act of 1974, as amended, were submitted on June 1, 2010, to the 
House Committee on of Government Reform, the Senate Committee on 
Homeland Security and Government Affairs, and the Office of Management 
and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular 
No A-130, ``Federal Agency Responsibilities for Maintaining Records 
About Individuals'' dated February 8, 1996 (February 20, 1996; 61 FR 
6427).

    Dated: June 8, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
LDIA 10-0001

System name:
    Equal Opportunity, Diversity and Alternate Dispute Resolution 
Records.

[[Page 33793]]

System location:
    Defense Intelligence Agency, 200 MacDill Blvd, Washington, DC 
20340-5100.

Categories of individuals covered by the system:
    DoD civilians, military and contractors.

Categories of records in the system:
    Individual's name, Social Security Number (SSN), case numbers of 
records relating to the Equal Opportunity (EO) program, Alternate 
Dispute Resolution (ADR) and Reasonable Accommodation (RA) cases as 
well as General Counsel litigation records specifically related to EO, 
ADR, and RA cases.

Authority for maintenance of the system:
    DoD Directive 1020.02, Diversity Management and Equal Opportunity; 
DoD Directive 5145.5, Alternate Dispute Resolution and E.O. 9397 (SSN), 
as amended.

Purpose(s):
    To manage the equal opportunity program files, alternate dispute 
resolution files, and reasonable accommodation case files.

Routine Uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records or information 
contained herein may specifically be disclosed outside the DoD as a 
routine use pursuant to 5 U.S.C. 552(b)(3) as follows:

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records and electronic storage media.

Retrievability:
    By last name, Social Security Number (SSN) and/or case file number.

Safeguards:
    Records are stored in office buildings protected by guards, 
controlled screenings, use of visitor registers, electronic access, 
and/or locks. Access to records is limited to individuals who are 
properly screened and cleared on a need-to-know basis in the 
performance of their duties. Passwords and User IDs are used to control 
access to the system data, and procedures are in place to deter and 
detect browsing and unauthorized access. Physical and electronic access 
are limited to persons responsible for servicing and authorized to use 
the system.

Retention and disposal:
    Equal Opportunity Records--Temporary, destroy 4 years after 
resolution of case.
    Alternate Dispute Resolution Records--Temporary, destroy 3 years 
after settlement is implemented or case is discontinued.
    Reasonable Accommodation Records--Temporary, destroy 3 years after 
employee separation from the Agency, or all appeals have been concluded 
whichever is later.
    Electronic records are deleted by the system; paper records are 
destroyed by shredding, burning or pulping.

System manager(s) and address:
    DSS 2-C, Defense Intelligence Agency, 200 McDill Blvd, Washington, 
DC 20340-5100.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the DIA Freedom of Information Act Office (DAN-
1A), Defense Intelligence Agency, 200 MacDill Blvd, Washington, DC 
20340-5100.
    Request should contain the individual's full name, current address, 
telephone number and Social Security Number (SSN).

Record access procedures:
    Individuals seeking access to information about themselves, 
contained in this system of records, should address written inquiries 
to the DIA Freedom of Information Act Office, Defense Intelligence 
Agency (DAN-1A), 200 MacDill Blvd, Washington, DC 20340-5100.
    Request should contain the individual's full name, current address, 
telephone number and Social Security Number (SSN).

Contesting record procedures:
    DIA's rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DIA 
Instruction 5400.001 ``Defense Intelligence Agency Privacy Program''; 
or may be obtained from the system manager.

Record source categories:
    By individuals.

Exemptions claimed for the system:
    Investigatory material compiled for law enforcement purposes, other 
than material within the scope of subsection 5 U.S.C. 552a (j)(2), may 
be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is 
denied any right, privilege, or benefit for which he would otherwise be 
entitled by Federal law or which he would otherwise be eligible, as a 
result of maintenance of the information, the individual will be 
provided access to the information except to the extent that disclosure 
would reveal the identity of a confidential source. This exemption 
provides limited protection of investigative reports maintained in a 
system of records used in personnel or administrative actions.
    An exemption rule for this record system has been promulgated in 
accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), 
(c) and (e) and published in 32 CFR part 319. For more information 
contact the system manager.

[FR Doc. 2010-14250 Filed 6-14-10; 8:45 am]
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