[Federal Register Volume 75, Number 112 (Friday, June 11, 2010)]
[Notices]
[Pages 33355-33357]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-14227]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
July 12, 2010. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road,

[[Page 33356]]

College Park, MD 20740-6001. Telephone: 301-837-1539. E-mail: 
[email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Animal and Plant Health Inspection 
Service (N1-463-10-3, 3 items, 3 temporary items). Web site records, 
including web management and operations files, logs, and web content 
that is not unique. Unique web content will be managed in accordance 
with previously approved schedules or schedules that will be submitted 
in the future.
    2. Department of Agriculture, Food and Nutrition Service (N1-462-
09-7, 3 items, 3 temporary items). Web site records, including web 
management and operations files, logs, and web content that is not 
unique. Unique web content will be managed in accordance with 
previously approved schedules or schedules that will be submitted in 
the future.
    3. Department of Education, Agency-wide (N1-441-09-4, 6 items, 5 
temporary items). Background files relating to the development and 
issuance of rules and regulations. Included are such records as 
internal memorandums, files relating to the agency's semi-annual 
regulatory agenda, and electronic master data files containing proposed 
rules, supporting analyses, and comments on agency rules that are 
included in the government-wide Federal Docket Management System. 
Proposed for permanent retention are final rules and related decision 
memorandums signed by senior officials.
    4. Department of Education, Agency-wide (N1-441-09-12, 6 items, 6 
temporary items). Grant files and other records relating to the 
construction, maintenance, and renovation of facilities at education 
institutions. Included are master files of an electronic information 
system that contains data concerning the application process and 
financial transactions.
    5. Department of Health and Human Services, Administration on Aging 
(N1-439-09-6, 12 items, 6 temporary items). Records relating to 
communications matters, included such records as photographs that are 
not mission-related, media advisories, daily news summaries, fact 
sheets, and response to public inquiries. Proposed for permanent 
retention are such records as mission-related photographs, annual 
reports of agency accomplishments, press releases, and files relating 
to educational campaigns.
    6. Department of the Interior, Office of the Secretary (N1-48-10-2, 
15 items, 13 temporary items). Records accumulated by the Office of 
Budget, including such records as background files relating to the 
presentation of the President's budget to Congress, budget formulation 
records, budget execution files, subject files, files relating to 
congressional travel coordinated or funded by the agency, and files 
related to investment in information technology. Also included are 
master files of an electronic information system which supports budget 
formulation and execution. Proposed for permanent retention are budget 
publications and press releases as well as the annual payment book, 
which documents compensation provided to local governments whose 
jurisdiction includes Federal lands that are exempt from taxation.
    7. Department of Justice, Civil Division (N1-60-10-16, 1 item, 1 
temporary item). Documents that are attorney-client privileged that are 
included in case files relating to cases where the agency provides 
legal representation to Federal employees or former employees who are 
sued, subpoenaed, or charged in an individual capacity based on actions 
they took in connection with their official position.
    8. Department of Justice, Justice Management Division (N1-60-10-5, 
2 items, 1 temporary item). Records relating to the formulation of 
agency strategic plans. Final versions of plans are proposed for 
permanent retention.
    9. Department of Justice, Justice Management Division (N1-60-10-7, 
2 items, 1 temporary item). Background files for management improvement 
studies relating to agency policies, procedures, and organizational 
structure. Final versions of the resulting reports are proposed for 
permanent retention.
    10. Department of Justice, Office of the Inspector General (N1-60-
09-67, 1 item, 1 temporary item). Master files of an electronic 
information used to track workflow and the status of inspection and 
evaluation recommendations.
    11. Department of Justice, Bureau of Prisons (N1-129-09-36, 2 
items, 2 temporary items). Content records maintained on the agency's 
internal web site, such as memorandums, newsletters, and other records 
relating to agency initiatives, programs, and procedures. Included are 
copies of documents maintained elsewhere as well as materials that are 
unique.
    12. Department of Justice, Bureau of Prisons (N1-129-09-37, 9 
items, 9

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temporary items). Records included in an electronic information system 
used by the Office of General Counsel's Commercial Law Branch. Records 
relate to contracting issues, including such matters as use of the 
Bureau seal, allegations of fraud, contract advice, policy reviews, 
contract protest cases, contract appeals cases, and other litigation.
    13. Department of State, Bureau of Administration (N1-59-10-13, 1 
item, 1 temporary item). Master files of an electronic information 
system that contains emergency contact information for agency employees 
and contractors.
    14. Department of State, Bureau of International Information 
Programs (N1-59-09-11, 4 items, 3 temporary items). Records of the 
Office of U.S. Speaker and Specialist Programs, including 
administrative records and chronological files. Policy and program 
records are proposed for permanent retention.
    15. Department of State, Bureau of International Information 
Programs (N1-59-09-20, 2 items, 1 temporary item). Subject/project 
files of the Office of Current Issues. Proposed for permanent retention 
are electronic records output from a system used to compile content for 
a web site on U.S. foreign policy and related matters that is geared to 
foreign audiences.
    16. Department of Transportation, Federal Railroad Administration 
(N1-399-07-17, 9 items, 5 temporary items). Records relating to Federal 
advisory committees, boards, and councils and to inter- and intra-
agency bodies as well as rulemaking committees. Included are such 
records as drafts of minutes, agendas, and files relating to rules that 
were never published. Proposed for permanent retention are such records 
as files relating to rules that were published and minutes, agendas, 
reports, and other records accumulated by bodies for which the agency 
serves as chair or secretariat.
    17. Department of Transportation, Federal Railroad Administration 
(N1-399-07-23, 7 items, 7 temporary records). Records of the Office of 
Civil Rights, including such records as files relating to programs for 
the disabled, employee alternative dispute resolution files, diversity 
program files, and programs aimed at groups who are under-represented 
in the Federal workforce.
    18. Department of Transportation, Federal Railroad Administration 
(N1-399-10-2, 1 item, 1 temporary item). Master files of an electronic 
information system that contains data concerning the agency's 
investments in information technology.
    19. Department of the Treasury, Office of Inspector General (N1-56-
09-22, 4 items, 4 temporary items). Master files and outputs, including 
statistical reports, of an electronic information system that contains 
data on hotline allegations that were not forwarded to the 
investigative division for action.
    20. Department of the Treasury, Special Inspector General for the 
Troubled Asset Relief Program (N1-56-10-1, 13 items, 8 temporary 
items). Legal opinions that lack historical significance, routine 
correspondence files, litigation case files that lack historical 
significance, allegations and related documents that pertain to matters 
that do not result in a formal investigation, routine audit files, and 
audit planning and tracking records. Proposed for permanent retention 
are such records as historically significant legal opinions and 
litigation cases, substantive correspondence, and significant audit 
case files.
    21. Department of the Treasury, Alcohol and Tobacco Tax and Trade 
Bureau (N1-564-09-4, 1 item, 1 temporary item). Master files of an 
electronic information system used to track submissions of specially 
denatured alcohol and non-beverage drawback alcohol sent for laboratory 
analysis.
    22. Department of the Treasury, Internal Revenue Service (N1-58-09-
95, 8 items, 8 temporary items). Master files, outputs, and system 
documentation associated with an electronic information system used to 
exchange information with Federal Reserve Banks.
    23. Department of the Treasury, U.S. Mint (N1-104-09-5, 7 items, 7 
temporary items). Records relating to the agency's public and internal 
web sites, including web content records, records relating to web site 
development, and web site administration and operation files.
    24. Abraham Lincoln Bicentennial Commission, Agency-wide (N1-220-
10-1, 17 items, 6 temporary items). Records relating to such matters as 
fundraising, contracts granting permission to use the Commission logo, 
and the design and management of the Commission's web site. Also 
included are background materials relating to Commission programs, such 
as reference files and logistical records. Proposed for permanent 
retention are such records as reports to Congress, the Commission web 
site, the Executive Director's correspondence, and files relating to 
programs and events.
    25. Office of the Director of National Intelligence, Office of the 
Chief of Protocol (N1-576-09-4, 8 items, 6 temporary items). Office 
copies of agency policy files, non-substantive working papers, and 
records relating to such matters as travel arrangements for foreign 
visitors and the award of the National Security Medal. Proposed for 
permanent retention are case files relating to visits made by foreign 
dignitaries and senior U.S. Government officials.

    Dated: June 7, 2010.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 2010-14227 Filed 6-10-10; 8:45 am]
BILLING CODE 7515-01-P