[Federal Register Volume 75, Number 101 (Wednesday, May 26, 2010)]
[Notices]
[Pages 29548-29549]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-12683]


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GENERAL SERVICES ADMINISTRATION


Privacy Act of 1974; Notice of New System of Records

AGENCY: General Services Administration
SUMMARY: GSA proposes to establish a new system of records subject to 
the Privacy Act of 1974, as amended, 5 U.S.C. 552a.

DATES: Effective Date: June 25, 2010.

FOR FURTHER INFORMATION CONTACT: Call or e-mail the GSA Privacy Act 
Officer: telephone 202-208-1317; e-mail [email protected].

ADDRESSES: GSA Privacy Act Officer (CIB), General Services 
Administration, 1800 F Street, NW., Washington, DC 20405.

SUPPLEMENTARY INFORMATION: GSA proposes to establish a new system of 
records subject to the Privacy Act of 1974, 5 U.S.C. 552a. The system 
will serve as a repository for GSA's Public Buildings Service's 
documents to reduce paper storage and provide reliable and secure 
access to documents where and when they are needed. The system contains 
information related to unsolicited resumes from the public, suitability 
adjudication letters, training and warrant documents from GSA PBS 
employees, and other administrative employee documents such as telework 
agreements.

    Dated: May 14, 2010.
Cheryl M. Paige,
Director, Office of Information Management.

SYSTEM NAME:
    GSA/PBS- 8 (Electronic Document Management System - EDMS)

SYSTEM LOCATION:
    Public Buildings Service (PBS), Enterprise Service Center (ESC) in 
Chantilly, VA.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by the system are employees and the individuals 
who submit unsolicited resumes to the Public Buildings Service.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system contains information related to unsolicited resumes from 
the public, suitability adjudication letters, training and warrant 
documents for GSA PBS employees, and other administrative employee 
documents such as telecommute agreements.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Chapter 31 of Title 44--Records Management by Federal Agencies (44 
U.S.C. 3101 et seq.).

PURPOSE:
    To establish and maintain an electronic system to serve as a 
repository for GSA's PBS documents to reduce paper storage and provide 
reliable and secure access to documents where and when they are needed.

ROUTINE USES OF THE SYSTEM RECORDS, INCLUDING CATEGORIES OF USERS AND 
THEIR PURPOSES FOR USING THE SYSTEM.
    System information may be accessed and used by the employees who 
place the documents into the system (document owners), designated 
employees, and managers to store and access unsolicited resumes 
received from members of the public for job consideration; to maintain 
documentation of the completion of certain administrative processes 
such as suitability adjudication letters, training certificates, and 
warrant documents; and to maintain employee records not included in 
other systems such as telecommute agreements.
    Information from this system also may be disclosed as a routine 
use:
    a. In any legal proceeding, where pertinent, to which GSA, a GSA 
employee, or the United States is a party before a court or 
administrative body.
    b. To a Federal, State, local or foreign agency responsible for 
investigating, prosecuting, enforcing, or carrying out a statute, rule, 
regulation, or order when GSA becomes aware of a violation or potential 
violation of civil or criminal law or regulation.
    c. To an appeal, grievance, hearing, or complaint examiner; an 
equal employment opportunity investigator, arbitrator, or mediator; and 
an exclusive representative or other person authorized to investigate 
or settle a grievance, complaint, or appeal filed by an individual who 
is the subject of the records.
    d. To the Office of Personnel Management (OPM), the Office of 
Management and Budget (OMB), and the Government Accountability Office 
(GAO) in accordance with their responsibility for evaluating Federal 
programs.
    e. To a member of Congress or his or her staff on behalf of and at 
the request of the individual who is the subject of the record.
    f. To an expert, consultant, or contractor of GSA in the 
performance of a Federal duty to which the information is relevant.
    g. To the National Archives and Records Administration (NARA) for 
records management purposes.
    h. To appropriate agencies, entities when (1) the Agency suspects 
or has confirmed that the security or confidentiality of information in 
the system of records has been compromised; (2) the Agency has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity or this system or 
other systems or programs (whether maintained by GSA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities, and persons is reasonably 
necessary to assist in conjunction with GSA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, AND 
RETAINING, AND DISPOSING OF SYTEM RECORDS:
STORAGE:
    All records are stored electronically.

[[Page 29549]]

RETRIEVABILITY:
    Records are retrievable based on any information contained in the 
document. Documents are full text indexed by the system.

SAFEGUARDS:
    System records are safeguarded in accordance with the requirements 
of the Privacy Act. Access is limited to authorized individuals with 
passwords, and the database is maintained behind a firewall certified 
by the National Computer Security Association.

RETENTION AND DISPOSAL:
    System records are retained and disposed of according to GSA 
records maintenance and disposition schedules and the requirements of 
the National Archives and Records Administration.

SYSTEM MANAGER AND ADDRESS:
    Office of PBS Chief Information Officer (PGA), 1776 G Street NW., 
Room: 1776 G, Washington, DC 20006.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire if the system contains information 
about them should contact the system manager at the above address.

RECORD ACCESS PROCEDURES:
    Individuals wishing to access their own records should contact the 
system manager at the address above.

CONTESTING RECORD PROCEDURE:
    Individuals wishing to amend their records should contact the 
system manager at the address above.

RECORD SOURCE CATEGORIES:
    The sources of information in the system are the individuals, 
employees, supervisors, and program managers.
[FR Doc. 2010-12683 Filed 5-25-10; 8:45 am]
BILLING CODE 6820-34-S