[Federal Register Volume 75, Number 67 (Thursday, April 8, 2010)]
[Notices]
[Pages 17908-17910]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-7965]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2010-OS-0039]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Office of the Secretary of Defense proposes to alter a 
system of records in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action would be effective without further notice 
on May 10, 2010 unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 1160 
Defense Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from

[[Page 17909]]

members of the public is to make these submissions available for public 
viewing on the Internet at http://www.regulations.gov as they are 
received without change, including any personal identifiers or contact 
information.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard at (703) 588-6830.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the Chief, OSD/JS Privacy Office, Freedom of 
Information Directorate, Washington Headquarters Services, 1155 Defense 
Pentagon, Washington, DC 20301-1155.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on March 26, 2010, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996; 61 FR 6427).

    Dated: April 5, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DWHS P18

System name:
    Office of the Secretary of Defense Identification Badge System 
(October 10, 2006; 71 FR 59495).

Changes:
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with ``All permanent military personnel 
assigned to the Office of the Secretary of Defense.''

Categories of records in the system:
    Delete entry and replace with ``Name, Social Security Number (SSN), 
rank, service, date assigned and the Office of the Secretary of Defense 
component to which assigned.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 1125, Recognition for 
Accomplishments: Awards & Trophies; Recognition for accomplishments: 
Award of trophies, DoD 1348.33-M, Manual of Military Decorations and 
Awards and E.O. 9397 (SSN), as amended.''

Purpose(s):
    Delete entry and replace with ``To be used by officials of the 
Military Personnel Division, Human Resources Directorate, Washington 
Headquarters Services to temporarily issue the badge at arrival and 
determine who is authorized permanent award after a one-year period and 
then prepare the certificate to recognize this event.''
* * * * *

Storage:
    Delete entry and replace with ``Paper and/or electronic storage 
media''.
* * * * *

Safeguards:
    Delete entry and replace with ``Accesses authorized by system 
manager, granted by Information Technology Management Directorate to a 
secure computer application database and are Common Access Card 
enabled. Users receive annual Privacy Act and information assurance 
training, and only those individuals with an official ``need to know'' 
are provided access. Back-up data is stored in a locked room.''

Retention and disposal:
    Delete entry and replace with ``Records are retired to Washington 
National Records Center 3 years after cut off. Destroy when 15 years 
old''.

System manager(s) and address:
    Delete entry and replace with ``Chief, Office of Secretary of 
Defense Awards Branch, Human Resources Directorate, Washington 
Headquarters Services, Department of Defense, 1155 Defense Pentagon, 
Washington, DC 20301-1155.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to Military Personnel, Human Resources 
Directorate, Washington Headquarters Services, Department of Defense, 
1155 Defense Pentagon, Washington, DC 20301-1155.
    Requests must include the name and number of this system of records 
notice, along with the individual's name, grade, service, Social 
Security Number (SSN) and be signed.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the Office of Secretary of Defense/Joint Staff, 
Freedom of Information Requester Service Center, Office of Freedom of 
Information, 1155 Defense Pentagon, Washington, DC 20301-1155.
    Requests must include the name and number of this system of records 
notice, along with the individual's name, grade, service, Social 
Security Number (SSN) and be signed.''
* * * * *
DWHS P18

System name:
    Office of the Secretary of Defense Identification Badge System.

System location:
    Military Personnel, Washington Headquarters Services, Department of 
Defense, Room 5E556, 1155 Defense Pentagon, Washington, DC 20301-1155.

Categories of individuals covered by the system:
    All permanent military personnel assigned to the Office of the 
Secretary of Defense.

Categories of records in the system:
    Name, Social Security Number (SSN), rank, service, date assigned 
and the Office of the Secretary of Defense component to which assigned.

Authority for maintenance of the system:
    10 U.S.C. 1125, Recognition for Accomplishments: Awards & Trophies; 
Recognition for accomplishments: Award of trophies, DoD 1348.33-M, 
Manual of Military Decorations and Awards and E.O. 9397 (SSN), as 
amended.

Purpose(s):
    To be used by officials of the Military Personnel Division, Human 
Resources Directorate, Washington Headquarters Services to temporarily 
issue the badge at arrival and determine who is authorized permanent 
award after a one-year period and then prepare the certificate to 
recognize this event.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of Office 
of the Secretary of Defense's compilation of

[[Page 17910]]

systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and/or electronic storage media.

Retrievability:
    Information is retrieved by last name of recipient, Social Security 
Number (SSN), grade, and/or service.

Safeguards:
    Accesses are authorized by system manager, granted by Information 
Technology Management Directorate to a secure computer application 
database and are Common Access Card enabled. Users receive annual 
Privacy Act and information assurance training, and only those 
individuals with an official ``need to know'' are provided access. 
Back-up data is stored in a locked room.

Retention and disposal:
    Records are retired to Washington National Records Center 3 years 
after cutoff. Destroy when 15 years old.

System manager(s) and address:
    Chief, Office of Secretary of Defense Awards Branch, Human 
Resources Directorate, Washington Headquarters Services, Department of 
Defense, 1155 Defense Pentagon, Washington, DC 20301-1155.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to Military Personnel, Human Resources Directorate, Washington 
Headquarters Services, Department of Defense, 1155 Defense Pentagon, 
Washington, DC 20301-1155.
    Requests must include the name and number of this system of records 
notice, along with the individual's name, grade, service, Social 
Security Number (SSN) and be signed.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the Office 
of Secretary of Defense/Joint Staff, Freedom of Information Requester 
Service Center, Office of Freedom of Information, 1155 Defense 
Pentagon, Washington, DC 20301-1155.
    Requests must include the name and number of this system of records 
notice, along with the individual's name, grade, service, Social 
Security Number (SSN) and be signed.

Contesting record procedures:
    The Office of Secretary of Defense rules for accessing records, for 
contesting contents and appealing initial agency determinations are 
published in Office of Secretary of Defense Administrative Instruction 
81; 32 CFR part 311; or may be obtained from the system manager.

Record source categories:
    Individual.

Exemptions claimed for the system:
    None.

[FR Doc. 2010-7965 Filed 4-7-10; 8:45 am]
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