[Federal Register Volume 75, Number 67 (Thursday, April 8, 2010)]
[Notices]
[Pages 17904-17906]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-7960]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2010-OS-0038]


Privacy Act of 1974; System of Records

AGENCY: Defense Intelligence Agency, DoD.

ACTION: Notice to alter a system of records.

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Summary: The Defense Intelligence Agency is proposing to alter a system 
in its existing inventory of records systems subject to the Privacy Act 
of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
May 10, 2010, unless comments are received that would result in a 
contrary determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 1160 
Defense Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Theresa Lowery at (202) 231-1193.

SUPPLEMENTARY INFORMATION: The Defense Intelligence Agency system of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the Defense Intelligence Agency, DAN 1-C, 600 MacDill Blvd., 
Washington, DC 20340-5100.
    The proposed system report, as required by 5 U.S.C. 552a of the 
Privacy Act of 1974, as amended, was submitted on March 26, 2010, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996; 61 FR 6427).

    Dated: April 5, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
LDIA 07-0004

System name:
    Secure Facilities Repository Records (November 14, 2007; 72 FR 
64054).

[[Page 17905]]

Changes:
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with ``DIA Civilians, contractors, and 
military and other DoD personnel not permanently assigned to DIA.''

Categories of records in the system:
    Delete entry and replace with ``Individual's full name and employee 
identification number.''

Authority for maintenance of the system:
    Delete entry and replace with ``DoD 5200.2R, Personnel Security 
Programs; Director of Central Intelligence DCI Directive 6-4, Personnel 
Standards and Procedures for access to Special Compartmented 
Information; DIA Manual 50-8, Personnel Security Program; DIA Manual 
50-14, Security Investigations.''

Purpose(s):
    Delete entry and replace with ``To process and generate firearms 
program records and maintain training records for those who receive 
training from the Security Education and Awareness Branch.''

Routine uses of records maintained in the system, including categories 
of users:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
these records contained therein may specifically be disclosed outside 
the Department of Defense as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
DIA's compilation of systems of records notices apply to this system.''
* * * * *

Retrievability:
    Delete entry and replace with ``Last name and employee 
identification number.''

Safeguards:
    Delete entry and replace with ``Records are stored in office 
buildings protected by guards, controlled screenings, use of visitor 
registers, electronic access, and/or locks. Access to records is 
limited to individuals who are properly screened and cleared on a need-
to-know basis in the performance of their duties. Passwords and User 
IDs are used to control access to the system data, and procedures are 
in place to deter and detect browsing and unauthorized access. Physical 
and electronic access is limited to persons responsible for servicing 
and authorized to use the system.''

Retention and disposal:
    Delete entry and replace with ``Records are temporary; destroy when 
5 years old or 5 years after completion of a specific training program. 
Electronic records are deleted from the system.''
* * * * *

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to the DIA Freedom of 
Information Office (DAN-1A), Defense Intelligence Agency, 200 MacDill 
Blvd., Washington, DC 20340-5100.
    Request should contain the individual's full name, current address, 
telephone number and Social Security Number (SSN).''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system of records, 
should address written inquiries to the DIA Freedom of Information 
Office (DAN-1A), 200 MacDill Blvd., Washington, DC 20340-5100.
    Request should contain the individual's full name, current address, 
telephone number and Social Security Number (SSN).''

Contesting record procedures:
    Delete entry and replace with ``DIA's rules for accessing records, 
for contesting contents and appealing initial agency determinations are 
published in DIA Instruction 5400.001 ``Defense Intelligence Agency 
Privacy Program''; or may be obtained from the system manager.''

Record source categories:
    Delete entry and replace with ``Individual and records migration 
from the Agency Human Resources Management System.''
* * * * *
LDIA 07-0004

System name:
    Secure Facilities Repository Records.

System location:
    Defense Intelligence Agency, 200 MacDill Boulevard, Washington, DC 
20340-0001.

Categories of individuals covered by the system:
    DIA Civilians, contractors, and military and other DoD personnel 
not permanently assigned to DIA.

Categories of records in the system:
    Individual's full name and employee identification number.

Authority for maintenance of the system:
    DoD 5200.2R, Personnel Security Programs; Director Of Central 
Intelligence DCI Directive 6-4, Personnel Standards and Procedures for 
access to Special Compartmented Information; DIA Manual 50-8, Personnel 
Security Program; DIA Manual 50-14, Security Investigations.

Purpose(s):
    To process and generate firearms program records and maintain 
training records for those who receive training from the Security 
Education and Awareness Branch.

Routine uses of records maintained in the system, including categories 
of users:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the Department of Defense as a 
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
DIA's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    Last name, and employee identification number.

Safeguards:
    Records are stored in office buildings protected by guards, 
controlled screenings, use of visitor registers, electronic access, 
and/or locks. Access to records is limited to individuals who are 
properly screened and cleared on a need-to-know basis in the 
performance of their duties. Passwords and User IDs are used to control 
access to the system data, and procedures are in place to deter and 
detect browsing and unauthorized access. Physical and electronic access 
is limited to persons responsible for servicing and authorized to use 
the system.

[[Page 17906]]

Retention and disposal:
    Records are temporary; destroy when 5 years old or 5 years after 
completion of a specific training program. Electronic records are 
deleted from the system.

System manger(s) and address:
    Chief, Security Operations Division, Defense Intelligence Agency, 
200 MacDill Blvd., Washington, DC 20340-0001

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the DIA Freedom of Information Office (DAN-1A), 
Defense Intelligence Agency, 200 MacDill Blvd., Washington, DC 20340-
5100.
    Request should contain the individual's full name, current address, 
telephone number and Social Security Number (SSN).

Record access procedures:
    Individuals seeking access to information about themselves, 
contained in this system of records, should address written inquiries 
to the DIA Freedom of Information Office (DAN-1A), 200 MacDill Blvd., 
Washington, DC 20340-5100.
    Request should contain the individual's full name, current address, 
telephone number and Social Security Number (SSN).

Contesting record procedures:
    DIA's rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DIA 
Instruction 5400.001 ``Defense Intelligence Agency Privacy Program''; 
or may be obtained from the system manager.

Record source categories:
    Individual's, and records migration from the Agency Human Resources 
Management System.

Exemptions claimed for the system:
    None.

[FR Doc. 2010-7960 Filed 4-7-10; 8:45 am]
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