[Federal Register Volume 75, Number 46 (Wednesday, March 10, 2010)]
[Notices]
[Pages 11200-11202]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-5197]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
April 9, 2010. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698
Requesters must cite the control number, which appears in parentheses 
after the name of the agency which submitted the schedule, and must 
provide a mailing address. Those who desire appraisal reports should so 
indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained.

[[Page 11201]]

Items included in schedules submitted to NARA on or after December 17, 
2007, are media neutral unless the item is limited to a specific 
medium. (See 36 CFR 1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Risk Management Agency (N1-258-09-8, 
1 item, 1 temporary item). Master files of electronic information 
systems containing actuarial data and other information used to 
facilitate distribution of program data to insurance providers and 
producers and to enable insurance providers to sell risk management 
products to producers.
    2. Department of Defense, Office of the Secretary (N1-330-10-2, 1 
item, 1 temporary item). Master files of an electronic information 
system that contains data relating to civilian employees and personnel 
management, including job applications, resumes, position descriptions, 
performance plans, performance appraisals, and security clearance 
status information.
    3. Department of Defense, Joint Staff (N1-218-09-6, 1 item, 1 
temporary item). Master files of a no longer used electronic 
information system that contains copies of documents obtained from 
Defense Department components and other agencies that pertain to such 
matters as foreign media and events relevant to the war on terrorism.
    4. Department of Education, Agency-wide (N1-441-09-10, 2 items, 2 
temporary items). Records relating to information collection matters, 
including requests submitted to the Office of Management and Budget, 
reports, and master files of an electronic information system used to 
manage the information collection clearance process.
    5. Department of Education, Agency-wide (N1-441-10-1, 13 items, 12 
temporary items). Master files of electronic information systems used 
to manage programs and routine projects. Included are records relating 
to such matters as enterprise management, operations vulnerability, 
inspector general activities, special education programs, post-
secondary education projects, and civil rights programs. Proposed for 
permanent retention are records that relate to significant mission-
related programs.
    6. Department of Education, Federal Student Aid (N1-441-09-26, 2 
items, 2 temporary items). Master files of an electronic information 
system used for assigning personal identification (PIN) numbers to 
students, parents, and others who use Federal student aid systems.
    7. Department of Education, Office for Civil Rights (N1-441-09-1, 2 
items, 2 temporary items). Application files used to determine 
eligibility of school districts for financial assistance under the 
Magnet Schools Assistance Act.
    8. Department of Education, Office of Management (N1-441-09-2, 1 
item, 1 temporary item) Applications for transfer of excess real 
property owned by the agency that are not approved.
    9. Department of Education, Office of Management (N1-441-09-3, 4 
items, 4 temporary items). Records relating to student loan repayment 
benefits used to attract or retain personnel for the agency. Included 
are case files and reports to the Office of Personnel Management.
    10. Department of Education, Office of Management (N1-441-09-5, 2 
items, 2 temporary items). Applications submitted by agency employees 
for government-subsidized child care.
    11. Department of Health and Human Services, Centers for Medicare & 
Medicaid Services (N1-440-09-8, 1 item, 1 temporary item). Master files 
of electronic information systems that contain cost data used to 
produce pricing modules that support Medicare claims processing.
    12. Department of Health and Human Services, Centers for Medicare & 
Medicaid Services (N1-440-09-14, 1 item, 1 temporary item). Master 
files of an electronic information system used for finance and 
accounting.
    13. Department of Health and Human Services, Centers for Medicare & 
Medicaid Services (N1-440-09-18, 1 item, 1 temporary item). Master 
files of an electronic information system which provides access to 
systems that contain data concerning medical goods and services 
providers who support agency health insurance programs.
    14. Department of the Interior, Office of the Secretary (N1-48-09-
8, 1 item, 1 temporary item). Electronic data relating to labor 
relations activities, including negotiations, arbitrations, 
disciplinary actions, grievances, and appeals.
    15. Department of the Interior, Office of the Secretary (N1-48-09-
11, 1 item, 1 temporary item). Records relating to agency training 
courses, including manuals, slides, handouts, and compact disks.
    16. Department of the Interior, Human Resources Directorate (N1-48-
09-12, 1 item, 1 temporary item). Records relating to corrective action 
reviews, including such records as reports, logs, and monthly review 
files.
    17. Department of the Interior, Office of the Chief Information 
officer (N1-48-09-13, 1 item, 1 temporary). Records associated with an 
electronic information system that contains data concerning Freedom of 
Information Act and Privacy Act requests.
    18. Department of Justice, Office of Inspector General (N1-60-09-
45, 1 item, 1 temporary item). Master files of an electronic 
information system used to track due dates and completion dates for 
physical examinations required for criminal investigators.
    19. Department of Justice, Bureau of Prisons (N1-129-09-24, 1 item, 
1 temporary item). Master files of an electronic information system 
that contains data on international transfers of inmates.
    20. Department of Justice, U.S. Trustee Program (N1-60-09-52, 1 
item, 1 temporary item). Master files of an electronic information 
system used to track the collection of quarterly fees from Chapter 11 
debtors.
    21. Department of Transportation, Federal Aviation Administration 
(N1-237-09-23, 13 items, 10 temporary items). Records relating to 
budget and financial matters, including budget formulation and 
execution, accounting and cost management, internal controls, and the 
management of real and non-real property. Proposed for permanent 
retention are such records as congressional budget justifications, 
annual financial statements and other annual financial reports prepared 
for

[[Page 11202]]

Congress and oversight agencies, and annual cost accounting reports.
    22. Department of Transportation, National Highway Traffic Safety 
Administration (N1-416-10-1, 1 item, 1 temporary item). Master files of 
an electronic information system used to allow public access to agency 
publications through its traffic safety materials catalog.
    23. Department of the Treasury, Departmental Offices (N1-56-09-20, 
5 items, 3 temporary items). Master files, inputs, and outputs 
associated with an electronic correspondence management system used to 
track incoming documentation related to case files, litigation, and 
other legal matters. Records relating to White House and congressional 
correspondence are proposed for permanent retention.
    24. Department of the Treasury, Alcohol and Tobacco Tax and Trade 
Bureau (N1-564-09-10, 2 items, 2 temporary items). Inputs and master 
files of an electronic information system that contains data on 
industry tax liabilities on regulated products.
    25. Department of the Treasury, Internal Revenue Service (N1-58-09-
59, 4 items, 4 temporary items). Master files, outputs, and system 
documentation associated with an electronic information system used to 
streamline customer service by providing a common user interface.
    26. Department of the Treasury, Internal Revenue Service (N1-58-09-
85, 2 items, 2 temporary items). Applications for grants used to fund 
programs which offer tax counseling and assistance to low income and 
elderly taxpayers.
    27. Department of the Treasury, Internal Revenue Service (N1-58-09-
87, 2 items, 2 temporary items). Master files and system documentation 
associated with an electronic information system used to verify the 
employment status of agency staff.
    28. Department of the Treasury, Internal Revenue Service (N1-58-09-
89, 3 items, 3 temporary items). Master files and system documentation 
associated with an electronic information system used to scan and route 
paper correspondence received from taxpayers.

    Dated: March 4, 2010.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 2010-5197 Filed 3-9-10; 8:45 am]
BILLING CODE 7515-01-P