[Federal Register Volume 75, Number 37 (Thursday, February 25, 2010)]
[Notices]
[Pages 8751-8753]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-3877]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
March 29, 2010. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request

Schedules Pending

    1. Department of Agriculture, Departmental Administration (N1-16-
10-3, 1 item, 1 temporary item). Master

[[Page 8752]]

files of an electronic information system used to track service 
requests.
    2. Department of Defense, Army and Air Force Exchange Service (N1-
334-10-1, 6 items, 5 temporary items). Inspector General records, 
including such records as inspection reports, hotline files, and 
investigative files relating to cases lacking historical significance. 
Historically significant case files are proposed for permanent 
retention.
    3. Department of Health and Human Services, Administration on Aging 
(N1-439-09-2, 14 items, 14 temporary items). Schedules of daily 
activities and files of the Deputy Assistant Secretary; administrative 
policies, procedures and reports; organizational analysis files; 
working files for the Office of Management Analysis and Resources; 
budget formulation files and financial management files; grant award 
files, program support files and working files; and working files for 
the Office of Administrative and Technology Services.
    4. Department of Health and Human Services, Administration on Aging 
(N1-439-09-4, 9 items, 8 temporary items). Master data files containing 
grantee reporting data; master data files containing contact 
information for eldercare services; master data files used for tracking 
correspondence through the office of the Executive Secretary; and 
master data files of raw and aggregated data from the National Survey 
of Older Americans. Proposed as permanent are master data files for the 
public use version of data from the National Survey of Older Americans.
    5. Department of Health and Human Services, Centers for Medicare & 
Medicaid Services (N1-440-09-6, 1 item, 1 temporary item). Master files 
of an electronic information system that contains documentation 
relating to the eligibility and enrollment of Medicare beneficiaries.
    6. Department of Health and Human Services, Centers for Medicare & 
Medicaid Services (N1-440-09-16, 1 item, 1 temporary item). Master 
files of an electronic information system that contains information 
concerning Medicare contractor workload, budget administration, and 
provider cost reporting.
    7. Department of Health and Human Services, Centers for Medicare & 
Medicaid Services (N1-440-10-1, 17 items, 17 temporary items). Records 
relating to agency oversight of Medicare Health Plan Organizations. 
Included are such records as compliance reports, performance 
measurements, loan guarantees, and correspondence files.
    8. Department of Health and Human Services, Centers for Medicare & 
Medicaid Services (N1-440-10-3, 2 items, 2 temporary items). Master 
files and outputs of an electronic information system that contains 
information concerning personal health records pilot projects.
    9. Department of Homeland Security, U.S. Secret Service (N1-87-10-
1, 1 item, 1 temporary item). Master files of an electronic information 
system used to capture, digitize, and transmit fingerprint information 
to the Federal Bureau of Investigation for search against criminal 
fingerprint records.
    10. Department of the Interior, Office of the Secretary (N1-49-08-
16, 1 item, 1 temporary item). Master files of an electronic 
information system used to track employee training and progress.
    11. Department of Justice, Antitrust Division (N1-60-05-11, 2 
items, 1 temporary item). Electronic data relating to time reporting 
and personnel matters contained in subsystems of an electronic 
information system that contains data concerning the Division's 
operations and activities. Proposed for permanent retention is 
electronic data contained in subsystems that relate to substantive 
Division activities, such as investigations, cases, and special 
projects.
    12. Department of Justice, Antitrust Division (N1-60-09-55, 2 
items, 1 temporary item). Bank merger applications that do not result 
in an investigation. Master files of an electronic information system 
that tracks bank acquisitions are proposed for permanent retention. 
Applications that result in an investigation were previously approved 
as permanent.
    13. Department of Justice, Justice Management Division (N1-60-10-4, 
2 items, 2 temporary items). Files relating to the certification of 
agency employees in regard to education and training in contracting and 
acquisition. Included are case files relating to the granting of 
certifications as well as files relating to waivers of certification 
requirements.
    14. Department of Justice, Executive Office for U.S. Attorneys (N1-
60-09-29, 10 items, 8 temporary items). Outputs of electronic 
information systems used to track and manage cases and personnel 
resources. Master files of these systems are proposed for permanent 
retention.
    15. Department of Justice, Executive Office for U.S. Trustees (N1-
60-09-62, 3 items, 3 temporary items). Records related to the U.S. 
Trustee Program's internal Web site. Both Web content and Web 
management records are included.
    16. Department of Justice, Executive Office for U.S. Trustees (N1-
60-09-71, 1 item, 1 temporary item). Master files of an electronic 
information system that contains data concerning staff time spent on 
defined categories of work.
    17. Department of Justice, Federal Bureau of Investigation (N1-65-
09-27, 5 items, 2 temporary items). Outputs and audit logs of an 
electronic information system used to manage information about 
confidential human sources. Master files of this electronic system, 
hard copy case files and related electronic indexes are proposed for 
permanent retention.
    18. Department of Justice, Federal Bureau of Investigation (N1-65-
10-1, 2 items, 2 temporary items). Photograph collections maintained by 
the Laboratory Division, including photographs relating to bombing 
incidents. These photographs are duplicates of the original 
photographs, which are maintained in the related investigative case 
file.
    19. Department of Justice, Federal Bureau of Investigation (N1-65-
10-11, 6 items, 6 temporary items). Master files, outputs, audit logs 
and related records associated with an electronic information system 
used to support the Department of State's visa approval process.
    20. Department of the Navy, Agency-wide (N1-NU-09-8, 7 items, 3 
temporary items). Case files, records relating to survivor's benefits, 
and other files associated with the death of active duty military 
personnel. Proposed for permanent retention are such records as 
casualty reports, reports of death, death certificates, and Naval Board 
of Inquiry recommendations.
    21. Department of Transportation, Federal Highway Administration 
(N1-406-09-2, 3 items, 2 temporary items). Files accumulated by field 
offices of the Federal Lands Highway Division. Included are 
administrative files relating to policies and procedures, relations 
with outside organizations, and planning as well as construction 
project files. Final construction reports are proposed for permanent 
retention.
    22. Department of Transportation, Federal Highway Administration 
(N1-406-10-2, 2 items, 2 temporary items). Master files and outputs of 
an electronic information system used to manage the laboratory testing 
of construction materials, including the receipt of samples and 
billings.
    23. Department of the Treasury, Alcohol and Tobacco Tax and Trade 
Bureau (N1-564-09-7, 1 item, 1 temporary item). Content records 
associated with the Bureau's internal Web site, which functions as a 
portal to other agency systems and also includes copies of agency 
records.

[[Page 8753]]

    24. Department of the Treasury, Internal Revenue Service (N1-58-09-
75, 2 items, 2 temporary items). Master files and documentation 
associated with an electronic information system used to maintain 
statistics on examinations conducted by Tax Exempt/Government Entity 
field offices.
    25. Department of the Treasury, Internal Revenue Service (N1-58-09-
77, 3 items, 3 temporary items). Master files, outputs, and 
documentation associated with an electronic information system used as 
a decision-making tool for ensuring consistent application of tax laws 
to innocent spouse claims.
    26. Department of the Treasury, Internal Revenue Service (N1-58-09-
78, 2 items, 2 temporary items). Master files and documentation 
associated with an electronic information system used to forward 
letters to otherwise un-locatable persons on behalf of other agencies, 
organizations, or private citizens.
    27. Department of the Treasury, Internal Revenue Service (N1-58-09-
79, 3 items, 3 temporary items). Master files and documentation 
associated with an electronic information system used to perform 
quarterly and annual updates of taxpayer information using the most 
recent bankruptcy data.
    28. Department of the Treasury, Internal Revenue Service (N1-58-09-
86, 2 items, 2 temporary items). Master files and documentation 
associated with an electronic information system used to map money 
follow-throughs across all agency taxpaying entities.
    29. Department of the Treasury, Internal Revenue Service (N1-58-09-
88, 2 items, 2 temporary items). Master files and documentation 
associated with an electronic information system used to track the 
status of claims applications for the informant award program.
    30. Commodity Futures Trading Commission, Agency-wide (N1-180-09-2, 
7 items, 7 temporary items). Electronic data and other records 
associated with an electronic information system that contains 
financial statements submitted for review by registrants.
    31. Commodity Futures Trading Commission, Agency-wide (N1-180-09-4, 
11 items, 11 temporary items). Electronic data associated with an 
electronic information system that is used to identify large traders 
whose positions may pose risk to the industry or a clearing firm.

    Dated: February 19, 2010.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 2010-3877 Filed 2-24-10; 8:45 am]
BILLING CODE 7515-01-P