[Federal Register Volume 75, Number 9 (Thursday, January 14, 2010)]
[Notices]
[Pages 2114-2117]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-473]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD-2010-OS-0002]
Privacy Act of 1974; Systems of Records
AGENCY: Defense Finance and Accounting Service, DoD.
ACTION: Notice to alter a system of records.
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SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing
to alter a system of records notice in its inventory of record systems
subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This action will be effective without further notice on February
16,
[[Page 2115]]
2010 unless comments are received that would result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: http://www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Federal Docket Management System Office, 1160 Defense
Pentagon, Washington, DC 20301-1160.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at http://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (720) 242-
6631.
SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the contact under FOR FURTHER INFORMATION
CONTACT.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on January 5, 2010, to
the House Committee on Government Reform, the Senate Committee on
Governmental Affairs, and the Office of Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130,
``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated February 8, 1996 (February 20, 2996, 61 FR 6427).
Dated: January 8, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T7320
System Name:
Electronic Funds Transfer (EFT) Records (October 15, 2004, 69 FR
61225).
Changes:
* * * * *
System Name:
Add ``Corporate'' to the title before the word ``Electronic''.
System Location:
Delete entry and replace with ``Defense Information Systems Agency
(DISA), Defense Enterprise Computing Center (DECC) Ogden, Building 981,
Southwest Dock, 7879 Wardleigh Road, Hill AFB, UT 84056-5997.
Defense Information Systems Agency (DISA), Defense Enterprise
Computing Center (DECC) Mechanicsburg--Bldg 308, Naval Support Activity
(NSA), 5450 Carlisle Pike, Mechanicsburg, PA 17050-2411.
Defense Finance and Accounting Service, Columbus, P.O. Box 182317
Columbus, OH 43218-2317.
Defense Finance and Accounting Service, Cleveland, 1240 E. 9th
Street, Cleveland, OH 44199-8002.
Defense Finance and Accounting Service, Indianapolis, 8899 E. 56th
St., Indianapolis, IN 46249-0100.
Defense Finance and Accounting Service, Rome, 325 Brooks Road,
Rome, NY 13441-4527.
Defense Finance and Accounting Service, Limestone, 27 Arkansas
Road, Limestone, ME 04751-6216.''
Categories of Individuals Covered by the System:
Add on the second line after ``retired military members;'' the word
``annuitants'', and on the last line of the paragraph, a comma after
``States'', and then add the words ``vendors/contractors,''.
Categories of Records in the System:
Delete entry and replace with ``Name, Social Security Number, home
address, financial institution account number, account type, financial
institution name, American Banking Association routing and transmittal
number, lock box number, electronic funds transfer payment method,
electronic funds transfer waiver, Commercial and Government Entity
(CAGE), Dun and Bradstreet, Data Universal Numbering System (DUNS)
numbers, and Tax Identification Numbers (TINs).''
* * * * *
Purpose(s):
Delete entry and replace with ``The Electronic Funds Transfer
Database will provide DoD with a central repository for Active Duty,
Reserve, Guard, separated or retired military members, annuitants,
academy nominees, applicants, cadets, dependents of military personnel,
DoD civilian employees, other government employees paid by DFAS,
foreign nationals residing in the United States, and vendor/contractor
remittance information which will be used to verify the validity of
payee and financial institution accounts prior to issuing an electronic
payment.''
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
Under State Guard Units, add routine use ``To State Guard Units for
the purposes of making electronic payments to guard members who are on
State duty during times of emergency.''
* * * * *
Retrievability:
Delete entry and replace with ``Retrieved by name, Social Security
Number or taxpayer identification number''.
* * * * *
Retention and Disposal:
Add after the first sentence, ``Records are disposed of by burning,
shredding, or degaussing electronic media.''
* * * * *
Notification Procedures:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system of
records should address written inquiries to the Defense Finance and
Accounting Service, Corporate Communications and Legislative Liaison,
Freedom of Information Act/Privacy Act Program Manager, DFAS-HAC/IN,
8899 E. 56th Street, Indianapolis, IN 46249-0150.
Individual should provide their full name, Social Security Number
(SSN), current address and telephone number.''
Records Access Procedures:
Delete entry and replace with ``Individuals seeking access to
information about them contained in this system of records should
address written inquiries to the Defense Finance and Accounting
Service, Corporate Communications and Legislative Liaison, Freedom of
Information Act/Privacy Act Program Manager, DFAS-HAC/IN, 8899 E. 56th
Street, Indianapolis, IN 46249-0150.
Individual should provide their full name, Social Security Number
(SSN), current address and telephone number.''
Contesting Record Procedures:
Delete the address in the paragraph and replace with ``Defense
Finance and Accounting Service, Corporate Communications and
Legislative Liaison, Freedom of Information Act/Privacy Act Program
Manager, DFAS-HAC/IN, 8899 E. 56th Street, Indianapolis, IN 46249-
0150.''
Record Source Categories:
Delete entry and replace with ``Information is obtained from the
Active
[[Page 2116]]
Duty, Reserve, Guard, separated or retired military members,
annuitants, academy nominees, applicants, cadets, dependents of
military personnel, DoD civilian employees, other government employees
paid by DFAS, foreign nationals residing in the United States, and
vendors/contractors.''
* * * * *
T7320
System Name:
Corporate Electronic Funds Transfer (EFT) Records
System Location:
Defense Information Systems Agency (DISA), Defense Enterprise
Computing Center (DECC) Ogden, Building 981, Southwest Dock, 7879
Wardleigh Road, Hill AFB, UT 84056-5997.
Defense Information Systems Agency (DISA), Defense Enterprise
Computing Center (DECC) Mechanicsburg--Bldg 308, Naval Support Activity
(NSA), 5450 Carlisle Pike, Mechanicsburg, PA 17050-2411.
Defense Finance and Accounting Service, Columbus, P.O. Box 182317
Columbus, OH 43218-2317.
Defense Finance and Accounting Service, Cleveland, 1240 E. 9th
Street, Cleveland, OH 44199-8002.
Defense Finance and Accounting Service, Indianapolis, 8899 E. 56th
St., Indianapolis, IN 46249-0100.
Defense Finance and Accounting Service, Rome, 325 Brooks Road,
Rome, NY 13441-4527.
Defense Finance and Accounting Service, Limestone, 27 Arkansas
Road, Limestone, ME 04751-6216.
Categories of Individuals Covered by the System:
Department of Defense (DoD) civilian personnel, and other U.S.
Government employees paid by DFAS; active military, former, and retired
military members; annuitants; Reserve and National Guard personnel;
academy nominees, applicants, and cadets; dependents of military
personnel; foreign nationals residing in the United States, vendors/
contractors, and all in receipt of payments from DFAS.
Categories of Records in the System:
Name, Social Security Number, home address, financial institution
account number, account type, financial institution name, American
Banking Association routing and transmittal number, lock box number,
electronic funds transfer payment method, electronic funds transfer
waiver, Commercial and Government Entity (CAGE), Dun and Bradstreet,
Data Universal Numbering System (DUNS) numbers, and Tax Identification
Numbers (TINs).
Authority for Maintenance of the System:
5 U.S.C. 301, Departmental Regulations; Public Law 104-134, Debt
Collection Improvement Act of 1996; DoD Financial Management Regulation
7000.14-R, Volumes 7B, 7C, 8, Military Pay Policy and Procedures--
Retired Pay, Military Pay Policy and Procedures--Active Duty and
Reserve Pay, Civilian Pay Policy and Procedures; and E.O. 9397 (SSN),
as amended.
Purpose(s):
The Electronic Funds Transfer Database will provide DoD with a
central repository for Active Duty, Reserve, Guard, separated or
retired military members, annuitants, academy nominees, applicants,
cadets, dependents of military personnel, DoD civilian employees, other
government employees paid by DFAS, foreign nationals residing in the
United States, and vendor/contractor remittance information which will
be used to verify the validity of payee and financial institution
accounts prior to issuing an electronic payment.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as amended, these records or
information contained therein may specifically be disclosed outside the
Department of Defense as a routine use pursuant to 5 U.S.C. 552a(b)(3)
as follows:
To the U.S. Treasury Department to provide information on check
issues and electronic funds transfers.
To the Internal Revenue Service to report taxable earnings and
taxes withheld, accounting, and tax audits, and to compute or resolve
tax liability or tax levies.
To the Social Security Administration to report earned wages by
members for the Federal Insurance Contribution Act, accounting or tax
audits, and death notices.
To the Department of Veterans Affairs to report compensation,
waivers, and audits, life insurance accounting, disbursement and
benefit determinations, and death notices.
To the American Red Cross and military relief societies to assist
military personnel, and their dependents in determining the status of
monthly pay, dependents' allotments, loans, and related financial
transactions, and to perform other relief-related duties as requested
by the service member.
To Federal Reserve banks to distribute payments made through the
direct deposit system to financial organizations or their processing
agents authorized by individuals to receive and deposit payments in
their accounts.
To State Guard Units for the purposes of making electronic payments
to guard members who are on State duty during times of emergency.
The DoD `Blanket Routine Uses' published at the beginning of the
Defense Finance and Accounting Service compilation of systems of
records notices also apply to this system.
Disclosure to Consumer Reporting Agencies:
Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this
system to `consumer reporting agencies' as defined in the Fair Credit
Reporting Act, (15 U.S.C. 1681a(f)) or the Federal Claims Collection
Act of 1966, (31 U.S.C. 3701(a)(3)). The purpose of this disclosure is
to aid in the collection of outstanding debts owed to the Federal
government; typically to provide an incentive for debtors to repay
delinquent Federal government debts by making these debts part of their
credit records.
The disclosure is limited to information necessary to establish the
identity of the individual, including name, address, and taxpayer
identification number (Social Security Number for individuals); the
amount, status, and history of the claim; and the agency or program
under which the claim arose for the sole purpose of allowing the
consumer reporting agency to prepare a commercial credit report.
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
The records are maintained in computers and computer output
products; electronic storage media, and hard copy documents.
Retrievability:
Retrieved by name, Social Security Number or taxpayer
identification number.
Safeguards:
Records are stored in office buildings protected by guards,
controlled screening, visitor registers are used, electronic access,
and/or locks. Access to records is limited to individuals who are
properly screened and cleared on a need-to-know basis in the
performance of their official duties. Passwords and digital signatures
are used to control
[[Page 2117]]
access to the systems data, and procedures are in place to deter and
detect browsing and unauthorized access. Physical and electronic access
are limited to persons responsible for servicing and authorized to use
the record system.
Retention and Disposal:
Records in this system are maintained for 6 years and 3 months
after date of cutoff. Records are disposed of by burning, shredding, or
degaussing electronic media.
System Manager(s) and Address:
Director, Strategic Business Office, Defense Finance and Accounting
Service, Columbus, P.O. Box 182317 Columbus, OH 43218-2317.
Notification Procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Defense Finance and Accounting Service,
Corporate Communications and Legislative Liaison, Freedom of
Information Act/Privacy Act Program Manager, DFAS-HAC/IN, 8899 E. 56th
Street, Indianapolis, IN 46249-0150.
Individual should provide their full name, Social Security Number
(SSN), current address and telephone number.
Record Access Procedures:
Individuals seeking access to information about them contained in
this system of records should address written inquiries to the Defense
Finance and Accounting Service, Corporate Communications and
Legislative Liaison, Freedom of Information Act/Privacy Act Program
Manager, DFAS-HAC/IN, 8899 E. 56th Street, Indianapolis, IN 46249-0150.
Individual should provide their full name, Social Security Number
(SSN), current address and telephone number.
Contesting Record Procedures:
The DFAS rules for accessing records, for contesting contents and
appealing initial agency determinations are published in DFAS
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from the
Defense Finance and Accounting Service, Corporate Communications and
Legislative Liaison, Freedom of Information Act/Privacy Act Program
Manager, DFAS-HAC/IN, 8899 E. 56th Street, Indianapolis, IN 46249-0150.
Record Source Categories:
Information is obtained from the Active Duty, Reserve, Guard,
separated or retired military members, annuitants, academy nominees,
applicants, cadets, dependents of military personnel, DoD civilian
employees, other government employees paid by DFAS, foreign nationals
residing in the United States, and vendors/contractors.
Exemptions Claimed for the System:
None.
[FR Doc. 2010-473 Filed 1-13-10; 8:45 am]
BILLING CODE 5001-06-P