[Federal Register Volume 74, Number 236 (Thursday, December 10, 2009)]
[Notices]
[Pages 65586-65587]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-29452]


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DEPARTMENT OF STATE

[Public Notice 6841]


State-71, Post Capabilities Database

SUMMARY: Notice is hereby given that the Department of State proposes 
to create a system of records, Post Capabilities Database, State-71, 
pursuant to the provisions of the Privacy Act of 1974, as amended (5 
U.S.C. 552a) and Office of Management and Budget Circular No. A-130, 
Appendix I. The Department's report was filed with the Office of 
Management and Budget on November 25, 2009.
    It is proposed that the new system will be named ``Post 
Capabilities Database.'' It is also proposed that the new system will 
be utilized by medical and administrative personnel of the Office of 
Medical Services for making clearance decisions for individuals 
eligible to participate in the health care program and as a reference 
for local medical capabilities.
    Any persons interested in commenting on the new system of records 
may do so by submitting comments in writing to Margaret P. Grafeld, 
Director; Office of Information Programs and Services; A/GIS/IPS; 
Department of State, SA-2; 515 22nd Street, Washington, DC 20522-8001. 
This system of records will be effective 40 days from the date of 
publication, unless we receive comments that will result in a contrary 
determination. The new system description, ``Post Capabilities 
Database, State-71,'' will read as set forth below.


[[Page 65587]]


    Dated: November 24, 2009.
Steven J. Rodriguez,
Deputy Assistant Secretary of Operations, Bureau of Administration, 
U.S. Department of State.
STATE-71

System name:
    Post Capabilities Database (PCD).

System location:
    Department of State, Office of Medical Services, 2401 E Street, 
NW., Washington, DC 20522.

Categories of individuals covered by the system:
    U.S. Government employees and local health care providers and 
facilities who might care for U.S. Government employees, both 
domestically and overseas.

Categories of records in the system:
    Includes full name, professional degree, address to include post/
city location, email and phone numbers for U.S. Government medical 
staff. The record includes a listing and assessment of medical services 
and capabilities of local non-U.S. Government facilities.

Authority for maintenance of the system:
    Foreign Service Act of 1980, Sec.  904 (22 U.S.C. 4804).

Purpose:
    These records are utilized and reviewed by medical and 
administrative personnel of the Office of Medical Services (MED) for 
making clearance decisions for individuals eligible to participate in 
the health care program and as a reference for local medical 
capabilities. It is also used as a directory of MED employees working 
overseas.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Information in this database may be disclosed to other federal 
agencies with personnel posted overseas as a reference for medical 
facilities and capabilities at overseas posts. The contact information 
portion of the database may be shared with private sector entities when 
required as part of U.S. Embassy services or the operations of the 
State Department Medical Program.
    The Department of State periodically publishes in the Federal 
Register its standard routine uses that apply to all its Privacy Act 
systems of records. These notices appear in the form of a Prefatory 
Statement. These standard routine uses apply to the Post Capabilities 
Database, State-71.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic.

Retrievability:
    By individual name, or by post location.

Safeguards:
    All State Department users are given information system security 
awareness training, including the procedures for handling Sensitive But 
Unclassified information and personally identifiable information. 
Annual refresher training is mandatory. Before being granted access to 
the PCD, a user must first be granted access to the Department of State 
computer system.
    Remote access to the Department of State network from non-
Department owned systems is only authorized through Department approved 
access program. Remote access to the network is in compliance with the 
Office of Management and Budget Memorandum M-07-16 security 
requirements of two factor authentication and time out function.
    All U.S. Government employees and contractors with authorized 
access have undergone a thorough background security investigation. 
Access to the Department of State, its annexes and posts overseas is 
controlled by security guards and admission is limited to those 
individuals possessing a valid identification card or individuals under 
proper escort. Access to computerized files is password-protected and 
under the direct supervision of the system manager. The system manager 
has the capability of printing audit trails of access from the computer 
media, thereby permitting regular and ad hoc monitoring of computer 
usage.
    When it is determined that a user no longer needs access, the user 
account is disabled.

Retention and disposal:
    Records are revised and updated frequently. More specific 
information may be obtained by writing the Director of Informatics, 
Office of Medical Services, 2401 E Street, NW., Washington, DC 20522.

System manager(s) and address:
    Executive Officer, Medical Services, Room 2270, Department of 
State, 2401 E Street, NW., Washington, DC 20522.

Notification procedure:
    Individuals who have cause to believe that the Office of Medical 
Services might have records pertaining to them should write to MED/
Informatics, Office of Medical Services, Department of State, 2401 E 
Street, NW., Washington, DC 20522. The individual must include: Name; 
current mailing address and zip code; signature; and the location of 
practice overseas.

Record access procedures:
    Individuals who wish to receive copies of records pertaining to 
them should write to the Director of Informatics (Address above).

Contesting record procedures:
    (See Record access procedure, above.)

Record source categories:
    Information contained in these records comes from the individual 
subjects and from medical professionals employed by the Department of 
State.

System exempted from certain provisions under the Privacy Act:
    None.

[FR Doc. E9-29452 Filed 12-9-09; 8:45 am]
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