[Federal Register Volume 74, Number 226 (Wednesday, November 25, 2009)]
[Notices]
[Pages 61712-61714]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-28406]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
December 28, 2009. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    Fax: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these

[[Page 61713]]

schedules for NARA's approval, using the Standard Form (SF) 115, 
Request for Records Disposition Authority. These schedules provide for 
the timely transfer into the National Archives of historically valuable 
records and authorize the disposal of all other records after the 
agency no longer needs them to conduct its business. Some schedules are 
comprehensive and cover all the records of an agency or one of its 
major subdivisions. Most schedules, however, cover records of only one 
office or program or a few series of records. Many of these update 
previously approved schedules, and some include records proposed as 
permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.
    Schedules Pending:
    1. Department of Agriculture, Grain Inspection, Packers and 
Stockyards Administration (N1-545-10-1, 1 item, 1 temporary item). 
Master files for an electronic information system used to manage the 
national grain inspection and weighing program.
    2. Department of Health and Human Services, Food and Drug 
Administration (N1-88-09-11, 3 items, 3 temporary items). Files and 
reports relating to fees charged for services to industry and annual 
fees relating to products currently on the market. Also included are 
master files used for tracking the receipt and payment of user fees.
    3. Department of Homeland Security, Immigration and Customs 
Enforcement (N1-567-09-5, 1 item, 1 temporary item). Master files for 
an electronic information system that contains information concerning 
aliens who are allowed to live outside of a detention facility while 
undergoing the deportation process.
    4. Department of Homeland Security, Immigration and Customs 
Enforcement (N1-567-09-6, 3 items, 3 temporary items). Master files and 
outputs for an electronic information system that maintains information 
concerning suspected immigration status violators.
    5. Department of the Interior, Southwestern Pennsylvania Heritage 
Preservation Commission (N1-48-09-14, 13 items, 6 temporary items). 
Records relating to operational functions of the Commission, including 
such records as project files, grants management records, and general 
correspondence. Proposed for permanent retention are substantive files, 
such as policy records, publications, Executive Committee records, and 
photographs.
    6. Department of Justice, Executive Office for U.S. Attorneys (N1-
60-09-30, 4 items, 4 temporary items). Records relating to the 
accreditation of continuing legal education courses sponsored by the 
Office of Legal Education. Included are such records as certifications, 
credit instruction packets, and individual state accreditation files.
    7. Department of Justice, National Drug Intelligence Center (N1-
523-09-3, 1 item, 1 temporary item). Master files of an electronic 
information system that tracks intelligence projects. Included is such 
information as project number and title, name of analyst assigned to 
the project, and dates of initiation and completion.
    8. Department of Justice, U.S. Trustee Program (N1-60-09-53, 3 
items, 3 temporary items). Master files of an electronic information 
system used to track the application and approval process for agencies 
and vendors being considered as credit and debt counseling providers.
    9. Department of State, Bureau of East Asian and Pacific Affairs 
(N1-59-09-10, 6 items, 2 temporary items). Records relating to trips, 
as well as country files consisting of extra copies of telegrams. 
Proposed for permanent retention are calendars and appointment books of 
the Assistant Secretary, subject files, policy files, and files 
relating to interagency meetings. The proposed disposition instructions 
are limited to paper records for permanent items.
    10. Department of State, Bureau of Human Resources (N1-59-09-46, 1 
item, 1 temporary item). Records relating to career development 
workshops, such as instructors' materials and handouts.
    11. Department of State, Bureau of Public Affairs (N1-59-09-23, 1 
item, 1 temporary item). Master files of an electronic information 
system that contains data concerning the media environment in specific 
countries.
    12. Department of State, Foreign Service Institute (N1-59-09-47, 1 
item, 1 temporary item). Records relating to students at the School of 
Applied Information Technology. Records relate to such matters as 
courses taken, attendance, class rosters, funding for travel, and 
evaluations.
    13. Department of State, Office of the Chief of Protocol (N1-59-09-
45, 1 item, 1 temporary item). Master files of an electronic 
information system containing information on guests and participants at 
events.
    14. Department of the Treasury, Internal Revenue Service (N1-58-09-
38, 3 items, 3 temporary items). Master files, outputs, and system 
documentation associated with an electronic information system used to 
collect and centralize data from other agency systems for more 
efficient analysis.
    15. Department of the Treasury, Internal Revenue Service (N1-58-09-
39, 2 items, 2 temporary items). Master files and system documentation 
associated with an electronic information system used to provide states 
with taxpayer information.
    16. Department of the Treasury, Internal Revenue Service (N1-58-09-
46, 2 items, 2 temporary items). Master files and system documentation 
associated with an electronic information system used to track employee 
workload regarding taxpayer information requests at customer services 
sites.
    17. Department of the Treasury, Internal Revenue Service (N1-58-09-
47, 3 items, 3 temporary items). Master files, outputs, and system 
documentation associated with an electronic information system which

[[Page 61714]]

stores scanned payment images in order to expedite access to taxpayer 
remittance information.
    18. Department of the Treasury, Internal Revenue Service (N1-58-09-
58, 4 items, 4 temporary items). Master files, inputs, outputs, and 
system documentation associated with an electronic information system 
used in connection with notifying taxpayers of potential backup 
withholding due to unmet tax obligations.
    19. Department of the Treasury, Internal Revenue Service (N1-58-09-
111, 4 items, 4 temporary items). Master files, inputs, and system 
documentation associated with an electronic information system used to 
issue calling cards to employees who must place long distance telephone 
calls while traveling on business.
    20. Department of the Treasury, Internal Revenue Service (N1-58-09-
112, 2 items, 2 temporary items). Master files and system documentation 
associated with an electronic information system used to store 
information concerning solutions and remedies to technical problems and 
issues.
    21. Agency for International Development, Management Bureau (N1-
286-09-5, 1 item, 1 temporary item). Master files associated with an 
electronic information system used in connection with agency 
procurement activities.
    22. Environmental Protection Agency, Agency-wide (N1-412-08-16, 1 
item, 1 temporary item). Duplicative comments received from 
stakeholders that have been summarized. Summaries were previously 
approved for permanent retention.
    23. Environmental Protection Agency, Agency-wide (N1-412-10-1, 2 
items, 2 temporary items). Electronic and paper input documents 
associated with an electronic information system that contains 
information on toxic chemical releases and other waste management 
activities. Records were previously approved for disposal. The related 
electronic information system was previously scheduled as permanent.
    24. Federal Energy Regulatory Commission, Agency-wide (N1-138-09-5, 
1 item, 1 temporary item). Docketed case files relating to electric 
utilities. Paper copies of these files were previously approved for 
disposal.
    25. Nuclear Regulatory Commission, Office of Nuclear Security and 
Incident Response (N1-431-08-11, 3 items, 2 temporary items). Master 
files and system operations records for an electronic information 
system used to capture data on conditions at nuclear power plants 
during an emergency event. Proposed for permanent retention are reports 
documenting events.

    Dated: November 20, 2009.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E9-28406 Filed 11-24-09; 8:45 am]
BILLING CODE 7515-01-P