[Federal Register Volume 74, Number 199 (Friday, October 16, 2009)]
[Notices]
[Pages 53302-53304]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-25068]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
November 16, 2009. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1228.24(b)(3).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or

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indicates agency-wide applicability in the case of schedules that cover 
records that may be accumulated throughout an agency. This notice 
provides the control number assigned to each schedule, the total number 
of schedule items, and the number of temporary items (the records 
proposed for destruction). It also includes a brief description of the 
temporary records. The records schedule itself contains a full 
description of the records at the file unit level as well as their 
disposition. If NARA staff has prepared an appraisal memorandum for the 
schedule, it too includes information about the records. Further 
information about the disposition process is available on request.
    Schedules Pending:
    1. Department of Agriculture, Food Safety and Inspection Service 
(N1-462-09-4, 1 item, 1 temporary item). Master files associated with 
an electronic information system used to process questions submitted by 
consumers via the agency Web site.
    2. Department of Agriculture, Grain Inspection, Packers and 
Stockyards Administration (N1-545-08-4, 18 items, 12 temporary items). 
Records relating to communications and information dissemination. 
Included are such records as files relating to outreach activities, 
publications dealing with routine operational matters, background 
materials relating to projects, and case files on projects that do not 
set a precedent. Proposed for permanent retention are such records as 
policy files, annual reports, speeches, and publications. The proposed 
disposition instructions are limited to paper records.
    3. Department of Health and Human Services, Centers for Medicare 
and Medicaid Services (N1-440-09-2, 1 item, 1 temporary item). Master 
files of an electronic information system that contains documentation 
related to public complaints pertaining to the Health Insurance 
Portability and Accountability Act.
    4. Department of Justice, Justice Management Division (N1-60-09-28, 
1 item, 1 temporary item). Master files for an electronic information 
system used to manage agency financial matters.
    5. Department of Justice, Office of the Inspector General (N1-60-
09-34, 2 items, 2 temporary items). Inputs and master files for a 
tracking system used for correspondence relating to administrative 
management and planning.
    6. Department of State, Bureau of Consular Affairs (N1-59-09-39, 2 
items, 2 temporary items). Master files and outputs for an electronic 
information system used to support management and budget functions for 
overseas posts.
    7. Department of State, Bureau of East Asian and Pacific Affairs 
(N1-59-09-8, 3 items, 2 temporary items). Subject files relating to 
economic matters and trade and administrative files relating to Asia-
Pacific Economic Cooperation. Substantive files relating to Asia-
Pacific Economic Cooperation are proposed for permanent retention.
    8. Department of Transportation, National Highway Traffic Safety 
Administration (N1-416-09-1, 1 item 1 temporary item). Master files 
associated with an electronic information system used to maintain data 
concerning problem drivers.
    9. Department of the Treasury, Community Development Financial 
Institution (N1-56-09-9, 3 items, 3 temporary items). Master files, 
outputs, and system documentation associated with an electronic 
information system used to create and review contracts for monetary 
allocations.
    10. Department of the Treasury, Community Development Financial 
Institution (N1-56-09-10, 3 items, 3 temporary items). Master files, 
outputs, and system documentation associated with an electronic 
information system used to track the usage of funds granted through 
awards and allocations.
    11. Department of the Treasury, Community Development Financial 
Institution (N1-56-09-15, 3 items, 3 temporary items). Master files, 
outputs, and system documentation associated with an electronic 
information system used to monitor compliance with monetary award 
agreements.
    12. Department of the Treasury, Community Development Financial 
Institution (N1-56-09-16, 3 items, 3 temporary items). Master files, 
outputs, and system documentation associated with a web-based 
electronic information system used to communicate with applicants, 
awardees, and financial institutions.
    13. Department of the Treasury, Community Development Financial 
Institution (N1-56-09-17, 4 items, 4 temporary items). Master files, 
inputs, outputs, and system documentation associated with an electronic 
information system used to track the status of monetary awards from the 
application phase through disbursement of funds.
    14. Department of the Treasury, Internal Revenue Service (N1-58-09-
28, 2 items, 2 temporary items). Master files and system documentation 
associated with an electronic information system used to store and 
update E-File applications and related data.
    15. Department of the Treasury, Internal Revenue Service (N1-58-09-
30, 8 items, 8 temporary items). Master files, outputs, system 
documentation, and other records associated with an electronic 
information system used to verify the accuracy of settlement notices.
    16. Department of the Treasury, Internal Revenue Service (N1-58-09-
53, 3 items, 3 temporary items). Master files, inputs, and system 
documentation associated with an electronic information system used to 
allow tax professionals to request and view taxpayer information.
    17. Department of the Treasury, Internal Revenue Service (N1-58-09-
56, 5 items, 5 temporary items). Master files, inputs, outputs, and 
system documentation associated with an electronic information system 
used to analyze information obtained from financial institutions in 
order to identify individuals with illegal off-shore accounts.
    18. Department of the Treasury, Internal Revenue Service (N1-58-09-
68, 3 items, 3 temporary items). Master files, outputs, and system 
documentation associated with an electronic information system used to 
identify individuals who have not filed tax returns and to determine if 
they should receive notices of failure to file.
    19. Department of the Treasury, Internal Revenue Service (N1-58-09-
69, 2 items, 2 temporary items). Master files and system documentation 
associated with an electronic information system which contains data 
concerning electronic tax filers that is gathered as part of efforts to 
expand the use of electronic filing.
    20. Department of the Treasury, Internal Revenue Service (N1-58-09-
70, 4 items, 4 temporary items). Master files, inputs, outputs, and 
system documentation associated with an electronic information system 
which contains demographic information used in connection with 
marketing and product development related to electronic tax filing.
    21. Department of the Treasury, Internal Revenue Service (N1-58-09-
71, 3 items, 3 temporary items). Master files, outputs, and system 
documentation associated with an electronic information system used to 
process and issue refunds to taxpayers for photocopying fees.
    22. Department of the Treasury, Internal Revenue Service (N1-58-09-
72, 3 items, 3 temporary items). Master files, outputs, and system 
documentation associated with an electronic information system used to

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generate and manage temporary taxpayer identification numbers.
    23. Department of the Treasury, Internal Revenue Service (N1-58-09-
81, 4 items, 4 temporary items). Master files, outputs, and system 
documentation associated with an electronic information system used to 
manage taxpayer cases involving hardship and other critical tax 
problems.
    24. Department of the Treasury, Internal Revenue Service (N1-58-09-
82, 3 items, 3 temporary items). Master files, outputs, and system 
documentation associated with an electronic information system which 
receives data from various submission processing systems and prepares 
data for further processing.
    25. Department of the Treasury, Internal Revenue Service (N1-58-09-
83, 3 items, 3 temporary items). Master files, outputs, and system 
documentation associated with an electronic information system used to 
select taxpayer notices for quality review and compose corrected 
notices.
    26. Court Services and Offender Supervision Agency, Pre-Trial 
Services Agency (N1-562-09-1, 1 item, 1 temporary item). Initial 
interview files of defendants who are apprehended but not charged.
    27. Environmental Protection Agency, Agency-wide (N1-412-08-6, 4 
items, 3 temporary items). Records relating to the issuance of permits, 
including minor pollutant discharge elimination permits, dredging and 
fill permits, and underground injection control permits when the agency 
is not the permitting authority. Underground injection control permits 
where the agency is the permitting authority are proposed for permanent 
retention.
    28. Export-Import Bank of the United States, Chief Information 
Office (N1-275-09-1, 1 item, 1 temporary item). Master files associated 
with an electronic information system used to provide access to scanned 
images of documents relating to transactions.

    Dated: October 13, 2009.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E9-25068 Filed 10-15-09; 8:45 am]
BILLING CODE 7515-01-P