[Federal Register Volume 74, Number 196 (Tuesday, October 13, 2009)]
[Notices]
[Pages 52464-52465]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-24514]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DOD-2009-OS-0140]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Intelligence Agency, DoD.

ACTION: Notice to amend a system of records.

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SUMMARY: The Defense Intelligence Agency proposes to amend a system of 
records notice to its existing inventory of record systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
November 12, 2009 unless comments are received that would result in a 
contrary determination.

ADDRESSES: Freedom of Information Office, Defense Intelligence Agency 
(DAN-1A), 200 MacDill Blvd., Washington, DC 20340-5100.

FOR FURTHER INFORMATION CONTACT: Ms. Theresa Lowery at (202) 231-1193.

SUPPLEMENTARY INFORMATION: The Defense Intelligence Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the agency (see ADDRESSES).
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: September 25, 2009.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
LDIA 0011

System name:
    Student Information Files (June 5, 2006, 71 FR 32322).
* * * * *

System location:
    Delete and replace with ``Defense Intelligence Agency, Washington, 
DC 20340-0001.''

Categories of individuals covered by the system:
    Delete and replace with ``Current and former students of the 
National Defense Intelligence College.''
    Categories of records in the system: Delete entry and replace with 
``Name, Date of Birth and Social Security Number (SSN), address, 
telephone number; information pertaining to personnel, past, present 
and projected assignments, educational background, academic/fitness 
reports, letters of course completion, rosters, grades and academic 
transcripts.''

Authority for maintenance of the system:
    Delete entry and replace with ``DoD Instruction 3305.01, Section 
2161 of Title 10, United States Code, American Association of 
Collegiate Registrars and Admissions Officer publication ``Retention of 
Records--Guide for Retention and Disposal of Student Records, Middle 
States Commission on Higher Education Association ``Characteristics of 
Excellence in Higher Education: Requirements of Affiliation and 
Standards of Accreditation, and E.O. 9397 (SSN), as amended.''

Purpose(s):
    Delete entry and replace with ``This information is collected to 
provide data for managing the student population at the National 
Defense Intelligence College and for historical documentation.''
* * * * *

Storage:
    Delete entry and replace with ``Electronic storage media.''

[[Page 52465]]

Retrievability:
    Delete entry and replace with ``By last name''.
* * * * *

System manager(s) and address:
    Delete entry replace with ``President, National Defense 
Intelligence College, Attn: MC, Washington, DC 20340-5100''.

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to the Freedom of Information 
Act Office (DAN-1A/FOIA), Defense Intelligence Agency, 200 MacDill 
Blvd., Washington, DC 20340-5100.
    Individual should provide their full name, current address, 
telephone number and Social Security Number (SSN).''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the Freedom of Information Act Office (DAN-1A/
FOIA), Defense Intelligence Agency, 200 MacDill Blvd., Washington, DC 
20340-5100.
    Individual should provide their full name, current address, 
telephone number and Social Security Number (SSN).''

Contesting record procedures:
    Delete entry and replace with ``DIA's rules for accessing records, 
for contesting contents and appealing initial agency determinations are 
published in DIA Instruction 5400.001.''

Record source categories:
    Delete entry and replace with ``Individual, military service 
component, educational institutions, previous employees and other 
Federal agencies.''
* * * * *
LDIA 0011

System name:
    Student Information Files

System location:
    Defense Intelligence Agency, Washington, DC 20340-5100.

Categories of individuals covered by the system:
    Current and former students of the National Defense Intelligence 
College.

Categories of records in the system:
    Name, Date of Birth and Social Security Number (SSN), address, 
telephone number; information pertaining to personnel, past, present 
and projected assignments, educational background, academic/fitness 
reports, letters of course completion, rosters, grades and academic 
transcripts.

Authority for maintenance of the system:
    DoD Instruction 3305.01, Section 2161 of Title 10, United States 
Code, American Association of Collegiate Registrar's and Admissions 
Officer publication ``Retention of Records--Guide for Retention and 
Disposal of Student Records, Middle States Commission on Higher 
Education Association ``Characteristics of Excellence in Higher 
Education: Requirements of Affiliation and Standards of Accreditation, 
and E.O. 9397 (SSN), as amended.

Purpose(s):
    This information is collected to provide data for managing the 
student population at the National Defense Intelligence College and for 
historical documentation.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
DIA's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    By last name.

Safeguards:
    Records are maintained in a building protected by security guards 
and are stored in vaults, safes or locked cabinets and are accessible 
only to authorized personnel who are properly screened, cleared and 
trained in the protection of privacy information. Electronic records 
are maintained on a classified and password protected system.

Retention and disposal:
    Registration cards are held 2 years and then retired to the 
Washington National Records Center. They are destroyed when 25 years 
old.

System manager(s) and address:
    President, National Defense Intelligence College, Attn: MC, 
Washington, DC 20340-5100.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Freedom of Information Act Office (DAN-1A/
FOIA), Defense Intelligence Agency, 200 MacDill Blvd., Washington, DC 
20340-5100.
    Individuals should provide their full name, current address, 
telephone number and Social Security Number (SSN).

Record Access Procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Freedom of Information Act Office (DAN-1A/FOIA), Defense Intelligence 
Agency, 200 MacDill Blvd, Washington, DC 20340-5100.
    Individuals should provide their full name, current address, 
telephone number and Social Security Number (SSN).

Contesting Record Procedures:
    DIA's rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DIA 
Instruction 5400.001.

Record Source Categories:
    Individual, military service component, educational institutions, 
previous employees and other Federal agencies.

Exemptions claimed for the system:
    None.

[FR Doc. E9-24514 Filed 10-9-09; 8:45 am]
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