[Federal Register Volume 74, Number 196 (Tuesday, October 13, 2009)]
[Notices]
[Pages 52466-52468]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-24504]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID USA-2009-0029]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Department of the Army is proposing to alter a system of 
records in its existing inventory of records systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on November 12, 2009 
unless comments are received that would result in a contrary 
determination.

ADDRESSES: Department of the Army, Privacy Office, U.S. Army Records 
Management and Declassification Agency, 7701 Telegraph Road, Casey 
Building, Suite 144, Alexandria, VA 22325-3905.

FOR FURTHER INFORMATION CONTACT: Mr. Leroy Jones, (703) 428-6185.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address under ADDRESSES.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on October 1, 2009, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: October 1, 2009.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
A0870-5 DAMH

System name:
    Army History Files (March 6, 2003, 68 FR 10706).

Changes:
System ID:
    Delete entry and replace with ``A0870-5 AAMH''
* * * * *

System location:
    Delete entry and replace with ``U.S. Army Center of Military 
History, Headquarters, Department of the Army, Washington, DC 20310-
0200.
    Decentralized segments exist at historical offices at Headquarters, 
Department of the Army and field operating agencies, major commands, 
and the U.S. Army Military Historical Research Collection, Carlisle 
Barracks, PA 17013-5021; U.S. Army Center of Military History, 103 3rd 
Street, Fort McNair, Washington, DC 20318-5058; U.S. Army Heritage and 
Education Center, Soldiers Drive, Carlisle, PA 17013-5021; National 
Museum of the United States Army, 6030 Goethals Road, Fort Belvoir, VA 
22060-6205. Official mailing addresses are published as an appendix to 
the Army's compilation of systems of records notices.''
    Categories of individuals covered by the system: Delete entry and 
replace with ``Military and civilian personnel associated with the 
Army; individuals who offer historically significant items or gifts of 
money to the Army Museum System; and individuals who respond to the 
Army's World War II, Korean War, Vietnam War Era, Cold War Era, and 
Post Cold War Era Service Survey Questionnaire.''

Categories of records in the system:
    Delete entry and replace with ``Individuals name, military status, 
biographical resumes and personal working files of U.S. Army personnel; 
personal papers donated by individuals for historical research; 
photographs of Army personages; requests for historical documents 
regarding U.S. Army activities and responses thereto; copy of donor's 
proffer of gift agreement and correspondence with donor regarding 
status and/or location of donation(s). Questionnaires and associated 
historical items received by the U.S. Army Military History Institute 
under its Veteran Survey Program. Associated historical items may 
include, but not limited to, audiotapes, books, camp/unit newspapers, 
diaries, documents, films, memoirs, and artifacts.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 3013, Secretary of the 
Army; 16 U.S.C. 470, National Historic Preservation Act; and Army 
Regulation 870-5, Military History: Responsibilities, Policies and 
Procedures.''

Purpose(s):

    Delete entry and replace with ``To provide a record of donations 
and contributions of historical property to U.S. Army Museums and 
historical holdings; to enable Army museums and historical holdings to 
provide upon request by the donor or donor's heirs, information 
concerning the status/location of his/her donation; to enable the Army 
to establish title to the property. World War II, Korean War, Vietnam 
War Era, Cold War Era, and Post Cold War Era Survey Questionnaires will 
be used to document recollections and opinions of veterans for 
historical studies of the U.S. Army.''
* * * * *

Notification procedure:

    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the U.S. Army Center of Military History, 
103 3rd Street, Fort McNair, Washington, DC 20318-5058.
    Individual should provide full name and military status or other 
information verifiable from the record itself.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.''

[[Page 52467]]

Record access procedures:

    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the U.S. Army Center of Military History, 103 3rd 
Street, Fort McNair Washington, DC 20318-5058.
    Individual should provide full name and military status or other 
information verifiable from the record itself.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.''
* * * * *

A0870-5 AAMH

System name:

    Army History Files.

System location:

    U.S. Army Center of Military History, Headquarters, Department of 
the Army, Washington, DC 20310-0200. Decentralized segments exist at 
historical offices at Headquarters, Department of the Army and field 
operating agencies, major commands, and the U.S. Army Military 
Historical Research Collection, Carlisle Barracks, PA 17013-5021; U.S. 
Army Center of Military History, 103 3rd Street, Fort McNair, 
Washington, DC 20318-5058; U.S. Army Heritage and Education Center, 
Soldiers Drive, Carlisle, PA 17013-5021; National Museum of the United 
States Army, 6030 Goethals Road, Fort Belvoir, VA 22060-6205. Official 
mailing addresses are published as an appendix to the Army's 
compilation of systems of records notices.

Categories of individuals covered by the system:

    Military and civilian personnel associated with the Army; 
individuals who offer historically significant items or gifts of money 
to the Army Museum System; and individuals who respond to the Army's 
World War II, Korean War, Vietnam War Era, Cold War Era, and Post Cold 
War Era Service Survey Questionnaire.

Categories of records in the system:

    Individual's name, military status, biographical resumes and 
personal working files of U.S. Army personnel; personal papers donated 
by individuals for historical research; photographs of Army personages; 
requests for historical documents regarding U.S. Army activities and 
responses thereto; copy of donor's proffer of gift agreement and 
correspondence with donor regarding status and/or location of 
donation(s). Questionnaires and associated historical items received by 
the U.S. Army Military History Institute under its Veteran Survey 
Program. Associated historical items may include, but not limited to, 
audiotapes, books, camp/unit newspapers, diaries, documents, films, 
memoirs, and artifacts.

Authority for maintenance of the system:

    10 U.S.C. 3013, Secretary of the Army; 16 U.S.C. 470, National 
Historic Preservation Act; and Army Regulation 870-5, Military History: 
Responsibilities, Policies and Procedures.

Purpose(s):

    To provide a record of donations and contributions of historical 
property to U.S. Army Museums and historical holdings; to enable Army 
museums and historical holdings to provide upon request by the donor or 
donor's heirs, information concerning the status/location of his/her 
donation; to enable the Army to establish title to the property. World 
War II, Korean War, Vietnam War Era, Cold War Era, and Post Cold War 
Era Survey Questionnaires will be used to document recollections and 
opinions of veterans for historical studies of the U.S. Army.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:

    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    Information from this system may be disclosed to a municipal 
corporation, a soldier's monument association, a State museum, an 
incorporated museum or exhibition operated and maintained for 
educational purposes only, a post of the Veterans of Foreign Wars or 
the American Legion, or other Federal museums upon donation or transfer 
of the historical property to one of those organizations.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:

Storage:

    Paper records in file folders, photographs, and on electronic 
media. Artifacts will be stored in a secure area.

Retrievability:

    By individual's name.

Safeguards:

    Records are maintained in secured areas accessible only to persons 
having need therefore in the performance of official duties.

Retention and disposal:

    Permanent. Some historical material and photographs are retired to 
the Washington National Records Center when no longer needed; other 
such material is transferred to the Military History Research 
Collection at Carlisle Barracks, PA for preservation. Inquiries about 
historical events or persons, and responses thereto, are destroyed when 
no longer needed.

System manager(s) and address:

    Chief, U.S. Army Center of Military History, 103 3rd Street, Fort 
McNair, Washington, DC 20318-5058.
    Director, U.S. Army Heritage and Education Center, 22 Ashburn 
Drive, Carlisle, PA 17013-5008.

Notification procedure:

    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the U.S. Army Center of Military History, 103 3rd Street, Fort 
McNair, Washington, DC 20318-5058.
    Individual should provide full name and military status or other 
information verifiable from the record itself.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury

[[Page 52468]]

that the foregoing is true and correct. Executed on (date). 
(Signature)'.

Record access procedures:

    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the U.S. 
Army Center of Military History, 103 3rd Street, Fort McNair 
Washington, DC 20318-5058.
    Individual should provide full name and military status or other 
information verifiable from the record itself.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.

Contesting record procedures:

    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:

    From the individual, his/her Army record, official Army documents, 
public records.

Exemptions claimed for the system:

    None.

[FR Doc. E9-24504 Filed 10-9-09; 8:45 am]
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