[Federal Register Volume 74, Number 192 (Tuesday, October 6, 2009)]
[Notices]
[Pages 51320-51322]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-24038]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
November 5, 2009. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records

[[Page 51321]]

Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1228.24(b)(3).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.
    Schedules Pending:
    1. Department of Agriculture, Grain Inspection, Packers and 
Stockyards Administration (N1-545-08-3, 20 items, 17 temporary items). 
Records relating to budget and financial matters, including such 
records as budget estimates, routine project files, congressional 
presentations and other materials relating to congressional hearings. 
Proposed for permanent retention are such records as policy files, 
annual reports and summaries, and files on significant projects which 
set a precedent. The proposed disposition instructions are limited to 
paper records.
    2. Department of Health and Human Services, Administration on Aging 
(N1-439-09-1, 8 items, 5 temporary items). Records of the Assistant 
Secretary including declined invitations and duplicate/working copies 
of daily activity schedules, phone logs, and briefing books. Proposed 
for permanent retention are accepted invitations and recordkeeping 
copies of telephone logs and briefing books. Recordkeeping copies of 
daily activity schedules were previously approved for permanent 
retention.
    3. Department of Health and Human Services, Food and Drug 
Administration (N1-88-09-9, 5 items, 5 temporary items). Master files 
of electronic information systems used to track administrative workflow 
for such processes as new drug and biologic product applications, lot 
testing and distribution, and licensing.
    4. Department of Homeland Security, U.S. Coast Guard (N1-26-09-1, 3 
items, 3 temporary items). Reports and logs that relate to the movement 
of dangerous cargoes on inland waterways.
    5. Department of the Interior, National Business Center (N1-48-09-
6, 10 items, 10 temporary items). Electronic information systems 
relating to routine administrative matters, such as charge card 
transactions, finance and accounting activities, bank card training, 
personnel assignments, procurement actions, and equal employment 
opportunity reporting.
    6. Department of Justice, Federal Bureau of Investigation (N1-65-
09-15, 5 items, 5 temporary items). Master files, audit logs, and 
statistical reports associated with an electronic information system 
relating to surveillance activities.
    7. Department of Justice, Federal Bureau of Investigation (N1-65-
09-24, 2 items, 2 temporary items). Master files and usage agreements 
associated with an electronic information system that contains data 
concerning violent crimes.
    8. Department of Justice, Federal Bureau of Investigation (N1-65-
09-29, 3 items, 2 temporary items). Outputs and audit logs associated 
with an electronic information system that contains data concerning 
bank robberies. Master files are proposed for permanent retention.
    9. Department of the Navy, Naval Criminal Investigative Service 
(N1-NU-09-7, 11 items, 11 temporary items). Web content records and web 
management and operations records for the agency's internal and 
external Web sites.
    10. Department of Transportation, Federal Aviation Administration 
(N1-237-09-7, 2 items, 2 temporary items). Master files and outputs of 
an electronic information system used to track use of computer 
applications by agency regional centers.
    11. Department of Transportation, Federal Aviation Administration 
(N1-237-09-8, 2 items, 2 temporary items). Master files of electronic 
information systems used for surveys used in connection with ISO 9000 
certification.
    12. Department of Transportation, Federal Aviation Administration 
(N1-237-09-9, 3 items, 3 temporary items). Master files of electronic 
information systems used to track use and maintenance of tools, 
supplies, and equipment.
    13. Department of Transportation, Federal Aviation Administration 
(N1-237-09-10, 1 item, 1 temporary item). Master files of an electronic 
information system used to maintain information concerning agency owned 
or leased real estate.
    14. Department of Transportation, Federal Aviation Administration 
(N1-237-09-11, 1 item, 1 temporary item). Master files of an electronic 
information system that contains data concerning computer equipment.
    15. Department of Transportation, National Highway Traffic Safety 
Administration (N1-416-09-3, 1 item, 1 temporary item). Master files 
associated with an electronic information system used to track and 
manage grants.
    16. Department of the Treasury, Internal Revenue Service (N1-58-08-
13, 3 items, 2 temporary items). Scanned and paper versions of forms 
relating to one participant pension benefit plans and related working 
papers. Master files containing

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information from these forms are proposed for permanent retention.
    17. Department of the Treasury, Internal Revenue Service (N1-58-09-
49, 1 item, 1 temporary item). Master files of an electronic 
information system used by agency personnel to obtain information 
concerning individual taxpayer accounts in order to respond to 
inquiries.
    18. Department of the Treasury, Internal Revenue Service (N1-58-09-
52, 1 item, 1 temporary item). Master files of an electronic 
information system containing data concerning actions stemming from 
receipt of information from whistleblowers. Data includes identifying 
information concerning the whistleblower, status of the resulting 
investigation, and any subsequent payments made to the whistleblower.
    19. Export-Import Bank of the United States, Chief Information 
Office (N1-275-09-5, 1 item, 1 temporary item). Master files of an 
electronic information system used to prepare reports relating to the 
Bank's financial activities.
    20. Federal Energy Regulatory Commission, Agency-wide (N1-138-09-4, 
79 items, 79 temporary items). Docketed formal case files for electric 
utilities, gas producers and utilities, oil producers and pipelines, 
hydropower licensing, and miscellaneous filings. Paper recordkeeping 
copies of these files were previously approved for disposal.
    21. National Archives and Records Administration, Office of 
Presidential Libraries (DAA-0064-2009-0002, 1 item, 1 temporary item). 
Electronic data relating to the review under the Presidential Records 
Act and the Freedom of Information Act of unclassified electronic 
records of the administration of Presidents Ronald Reagan, George H. W. 
Bush, and William Clinton.

    Dated: September 29, 2009.
Sharon Thibodeau,
Deputy Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E9-24038 Filed 10-5-09; 8:45 am]
BILLING CODE 7515-01-P