[Federal Register Volume 74, Number 163 (Tuesday, August 25, 2009)]
[Notices]
[Pages 42923-42925]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-20569]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the

[[Page 42924]]

destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
September 24, 2009. Once the appraisal of the records is completed, 
NARA will send a copy of the schedule. NARA staff usually prepare 
appraisal memorandums that contain additional information concerning 
the records covered by a proposed schedule. These, too, may be 
requested and will be provided once the appraisal is completed. 
Requesters will be given 30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1228.24(b)(3).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Army, Agency-wide (N1-AU-09-11, 1 item, 1 
temporary item). Master files of an electronic information system that 
contains Training and Doctrine Command budget control and 
reconciliation data.
    2. Department of Commerce, Bureau of the Census (N1-29-09-1, 1 
item, 1 temporary item). Questionnaires containing responses to a 
survey of Compact of Free Association migrants conducted for the 
Department of the Interior in 2008.
    3. Department of Defense, Army and Air Force Exchange Service (N1-
334-09-2, 3 items, 3 temporary items). Reports of serious incidents 
relating to agency assets, property, or employees.
    4. Department of Defense, Army and Air Force Exchange Service (N1-
334-09-3, 3 items, 3 temporary items). Records relating to criminal 
investigations, including reports, interview records, and 
recommendations for actions to prevent recurrence.
    5. Department of Defense, Army and Air Force Exchange Service (N1-
334-09-4, 3 items, 3 temporary items). Records relating to 
investigations of losses resulting from robberies, fraud, and other 
felonies and misdemeanors.
    6. Department of Defense, Joint Staff (N1-218-09-4, 1 item, 1 
temporary item). Master files of an electronic information system that 
contains vulnerability assessment data and is used to identify, track, 
prioritize, and manage vulnerabilities.
    7. Department of Defense, Joint Staff (N1-218-09-5, 1 item, 1 
temporary item). Master files of an electronic information system that 
contains information relating to combating terrorism, including 
reports, publications, instructions, and training information. This 
system also allows users to take part in discussion forums.
    8. Department of Health and Human Services, Food and Drug 
Administration (N1-88-09-6, 16 items, 16 temporary items). Records of 
the Center for Food Safety and Applied Nutrition, including such files 
as pre-market and post-market notifications for new dietary 
supplements, background documentation pertaining to the development and 
amendment of food standards, records relating to color additive 
certification, records relating to milk regulatory activities, master 
data files and final reports from the Food Label and Package Survey, 
and master data files accumulated in connection with the voluntary 
registration of cosmetics.
    9. Department of Homeland Security, Immigration and Customs 
Enforcement (N1-567-09-2, 3 items, 3 temporary items). Master files and 
outputs associated with an electronic information system that contains 
data concerning students in law enforcement training courses.
    10. Department of Homeland Security, Immigration and Customs 
Enforcement (N1-567-09-3, 2 items, 2 temporary items). Master files 
associated with an electronic information system used to analyze trade 
and financial data in connection with investigations of money 
laundering, smuggling, trade

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fraud, and other crimes relating to import and export.
    11. Department of Justice, Office of the Inspector General (N1-60-
09-25, 8 items, 5 temporary items). Audit and evaluation working files, 
investigation files lacking in historical value, and follow-up records. 
Proposed for permanent retention are final audit and evaluation 
reports. Investigation files that pertain to significant cases were 
previously approved for permanent retention.
    12. Department of Justice, Federal Bureau of Investigation (N1-65-
09-16, 5 items, 4 temporary items). Data contained in an electronic 
information system used to track terrorist threats that are not 
actionable. Also included are system outputs, audit files, and related 
records. Proposed for permanent retention are master files that contain 
data that is actionable.
    13. Department of Justice, National Drug Intelligence Center (N1-
523-09-2, 1 item, 1 temporary item). Master files of an electronic 
information system that contains intelligence data relating to illegal 
drug manufacturing, trafficking, and related activities.
    14. Department of State, Bureau of Consular Affairs (N1-59-09-22, 2 
items, 2 temporary items). Records relating to consular notifications 
and access for foreign nationals arrested in the United States. Also 
included are notification documents received in error from law 
enforcement agencies.
    15. Department of Transportation, Federal Aviation Administration 
(N1-237-09-2, 2 items, 2 temporary items). Master files associated with 
an electronic information system used to manage flight inspection 
operations. Also included are paper copies of daily flight logs, which 
are input into the system.
    16. Department of Transportation, Federal Aviation Administration 
(N1-237-09-3, 2 items, 2 temporary items). Master files associated with 
an electronic information system used to track maintenance of aircraft 
owned and operated by the agency for flight inspection missions.
    17. Department of Transportation, Federal Aviation Administration 
(N1-237-09-4, 4 items, 4 temporary items). Records relating to fuel 
expenses for agency aircraft. Included are such records as receipts and 
invoices, reports on fuel usage, and master files associated with an 
electronic information system used for reconciling fuel expenses.
    18. Department of Transportation, Federal Aviation Administration 
(N1-237-09-5, 1 item, 1 temporary item). Master files of an electronic 
information system used to maintain information relating to the results 
of flight inspections.
    19. Department of the Treasury, Internal Revenue Service (N1-58-09-
31, 1 item, 1 temporary item). Forms used on a quarterly basis to 
document managerial awareness of security procedures.
    20. Department of the Treasury, Internal Revenue Service (N1-58-09-
32, 3 items, 3 temporary items). Master files and outputs associated 
with an electronic information system used as a project management tool 
in connection with transitioning new or modified systems from the 
developing organization to the organization receiving them.
    21. Environmental Protection Agency, Office of Air and Radiation 
(N1-412-07-59, 13 items, 7 temporary items). Nonconforming motor 
vehicle case files; air quality management plans maintained regionally; 
chlorofluorocarbon certificates and registrations; certification 
records; Ann Arbor recall and in-use testing records, data records, and 
address correspondence file; and emission factor program test records. 
Paper copies of these files were previously approved for disposal. 
Proposed for permanent retention are State, Tribal and Federal 
implementation plans, State and local agency air monitoring files, and 
State inspection and maintenance program records, for which paper 
copies were previously approved as permanent.

    Dated: August 19, 2009.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E9-20569 Filed 8-24-09; 8:45 am]
BILLING CODE 7515-01-P